Podcast
Questions and Answers
True or false: The email policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
True or false: The email policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
True
True or false: Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
True or false: Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
True
True or false: Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
True or false: Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
True
True or false: Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
True or false: Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
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True or false: Inappropriate content or material can be sent or stored using the company email system.
True or false: Inappropriate content or material can be sent or stored using the company email system.
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True or false: Users should not share copyrighted software, media, or materials without permission.
True or false: Users should not share copyrighted software, media, or materials without permission.
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True or false: Making commitments or purchases via email can form a legally-binding contract.
True or false: Making commitments or purchases via email can form a legally-binding contract.
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True or false: The standard company email template includes a disclaimer that can be removed or changed.
True or false: The standard company email template includes a disclaimer that can be removed or changed.
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True or false: Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
True or false: Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
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Study Notes
Email Acceptable Use Policy Summary
- The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
- The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
- Business email use is encouraged, including communication with customers, suppliers, and marketing the company's products.
- Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
- Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
- Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
- Inappropriate content or material must not be sent or stored using the company email system.
- Copyright laws must be respected, and users should not share copyrighted software, media, or materials without permission.
- Users should be careful about making commitments or purchases via email, as it may form a legally-binding contract.
- The standard company email template includes a disclaimer that should not be removed or changed.
- Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
- Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.
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Description
Learn about the key points of an email acceptable use policy, including guidelines for business and personal email use, email security measures, copyright considerations, and email marketing practices.
