Podcast
Questions and Answers
Which of the following is a key learning outcome for this topic on presentations?
Which of the following is a key learning outcome for this topic on presentations?
- Be able to identify the traits of an effective presentation.
- Be able to apply techniques to address presentation fear.
- Be able to create a cohesive group presentation.
- All of the above (correct)
When preparing a presentation, it's best to start by immediately creating slides.
When preparing a presentation, it's best to start by immediately creating slides.
False (B)
What is a crucial element in building a compelling presentation?
What is a crucial element in building a compelling presentation?
- Presenting data without context.
- Avoiding visuals to maintain focus.
- Telling a story. (correct)
- Using complex jargon.
When structuring a presentation as a story, what are the three key elements to include?
When structuring a presentation as a story, what are the three key elements to include?
If presenting to senior management, which of the following is most likely something they want?
If presenting to senior management, which of the following is most likely something they want?
It is important to keep the needs and expectations of your audience in mind when designing your presentation.
It is important to keep the needs and expectations of your audience in mind when designing your presentation.
What should your audience know after your presentation?
What should your audience know after your presentation?
In a presentation, it's essential to guide the audience by setting the scene, providing the detail, and offering a ______.
In a presentation, it's essential to guide the audience by setting the scene, providing the detail, and offering a ______.
If you have a group of 6 people, how long should the presentation be?
If you have a group of 6 people, how long should the presentation be?
Since the audience has reports, presentations should introduce completely novel information.
Since the audience has reports, presentations should introduce completely novel information.
When summarising reports in a presentation, what should you consider?
When summarising reports in a presentation, what should you consider?
What aspect of the presentation should you focus on the most when structuring it?
What aspect of the presentation should you focus on the most when structuring it?
It is more effective for subject experts to present at the start.
It is more effective for subject experts to present at the start.
To capture attention in an effective presentation opening, you might:
To capture attention in an effective presentation opening, you might:
Effective closings must inspire the audience to ______.
Effective closings must inspire the audience to ______.
When presenting as a group, it is not necessary to practice together as long as each member knows their part.
When presenting as a group, it is not necessary to practice together as long as each member knows their part.
When presenting as a group, what should you focus on?
When presenting as a group, what should you focus on?
What is 'cue-to-cue' practice?
What is 'cue-to-cue' practice?
In a group presentation, overlapping information from different presenters is acceptable as long as it reinforces key points.
In a group presentation, overlapping information from different presenters is acceptable as long as it reinforces key points.
A key aspect of your voice during a presentation should be:
A key aspect of your voice during a presentation should be:
What should you do if you notice you are using filler words?
What should you do if you notice you are using filler words?
Occasional filler words should be focused on when presenting.
Occasional filler words should be focused on when presenting.
What qualities should you be aware of in case they are distracting to the audience?
What qualities should you be aware of in case they are distracting to the audience?
Why should you avoid scripts when presenting?
Why should you avoid scripts when presenting?
When developing your presentation, create a skeleton by identifying your key points, what you need to say, and what ______ you need to remember.
When developing your presentation, create a skeleton by identifying your key points, what you need to say, and what ______ you need to remember.
Which strategy is recommended for remembering your presentation?
Which strategy is recommended for remembering your presentation?
It's best to write out the entire presentation beforehand and rehearse it exactly as written.
It's best to write out the entire presentation beforehand and rehearse it exactly as written.
What are cue cards commonly used for?
What are cue cards commonly used for?
According to Mark Twain, what are the two types of speakers in the world?
According to Mark Twain, what are the two types of speakers in the world?
If you are nervous, it is best not to speak.
If you are nervous, it is best not to speak.
What does the presentation suggest you do when you are presenting?
What does the presentation suggest you do when you are presenting?
If you make a mistake, don't ______.
If you make a mistake, don't ______.
If a presentation is internal and the audience is non-technical; it is important to include a lot of technical jargon.
If a presentation is internal and the audience is non-technical; it is important to include a lot of technical jargon.
If in a group of 4, how long should a presentation be?
If in a group of 4, how long should a presentation be?
List three aspects that individual marks depend upon.
List three aspects that individual marks depend upon.
What are some things that Engagement depend upon?
What are some things that Engagement depend upon?
Engagement depends on slides adding value.
Engagement depends on slides adding value.
What does 'content' in individual marks depend upon?
What does 'content' in individual marks depend upon?
What does 'delivery' in individual marks depend upon?
What does 'delivery' in individual marks depend upon?
It is not essential that external information is cited and/or referenced.
It is not essential that external information is cited and/or referenced.
What are sources marked down for in presentations?
What are sources marked down for in presentations?
Flashcards
Start with your idea
Start with your idea
Begin with your main concept or idea.
Why should they care?
Why should they care?
Address why your audience should be invested in your topic.
What pieces are needed?
What pieces are needed?
Determine the necessary elements to effectively communicate your message.
Tell a story
Tell a story
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Set the scene
Set the scene
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Provide the detail
Provide the detail
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Provide a resolution
Provide a resolution
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Senior leadership focus
Senior leadership focus
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Co-worker context
Co-worker context
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Audience needs to know
Audience needs to know
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Focus on start, finish
Focus on start, finish
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Start and end presenter
Start and end presenter
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Middle presenter
Middle presenter
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Effective openings purpose
Effective openings purpose
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Effective closings purpose
Effective closings purpose
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Presenting as a Group
Presenting as a Group
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Focus on transition
Focus on transition
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Try cue-to-cue
Try cue-to-cue
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Have clear roles
Have clear roles
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Reduce overlap.
Reduce overlap.
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Your optimal voice
Your optimal voice
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Reduce filler words!
Reduce filler words!
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Distracting gestures
Distracting gestures
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Remember your words?!
Remember your words?!
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Building a skeleton.
Building a skeleton.
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Using cue cards
Using cue cards
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Embrace the nervous!
Embrace the nervous!
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Talk about what you know
Talk about what you know
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Focus on the present
Focus on the present
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Engagement
Engagement
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Delivery
Delivery
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Organisation
Organisation
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Presentation!
Presentation!
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Study Notes
Learning Outcomes
- At the end of this topic, an individual should be able to:
- Identify the traits of an effective presentation
- Apply techniques to address presentation fear
- Create a cohesive group presentation
Preparing to Present
- Begin with the central idea
- Highlight the audience's interest
- Determine essential components of the narrative
Building a Presentation
- Guide the audience by telling a story
- Set the scene
- Provide detail
- Provided a resolution
Identifying the Audience
- Senior leadership
- Aware of the issues
- Not aware of the work being presented
- Co-workers
- May not be aware of the project
Audience Needs
- Explain why you are there
- Explain why this matters to them
- Share the recommendations
- Explain why they should trust the recommendations
- Explain what the company needs to do now
Presentation Length
- Each person has 2 minutes per person
- A group of 6 will have 12 minutes in total
Summarizing Content
- Consider that the audience has reports
- Consider the following:
- What do they need to trust about you?
- What matters the most?
- What doesn't matter right now?
Structuring a Presentation
- Focus on the starting and ending of your presentation
- Capture the audiences attention
- Inspire action
- The start and end of a presentation is more memorable than the middle
Presentation Order
- Most confident speakers should begin and end the presentation
- Subject matter experts need to fall in the middle
Effective Openings
- Tell a story
- Show and tell
- Connect with the audience
- Pose a Question
- The opening needs to make the audience want to know more
Effective Closings
- Issue a call to action
- Describe next steps
- Reiterate
- A challenge
- The ending must inspire the audience to do something
Presenting as a Group
- Practice together
- Support eachother
- Ensure the content links
Transitions
- Use signposting
- Introduce the next person and topic
- Direct the audience's attention
Group Presentations
- To prepare, try a cue-to-cue approach
- Practice the opening and closing
- Practice the transitions
Clear Roles
- Ensure there are clear roles in group project
- Clarify who is covering what information
- Explain how it all fits together
- Avoid overlaps
Reducing Overlap
- Reduce overlap by discussing the sections
- Discuss expectations
- Practice
Presentation Mechanics
- An individual's voice should be
- Conversational
- Natural
- Dynamic
Filler Words
- Common filler words
- Um
- Like
- Er
- So
- Well
- Pauses are a viable alternative to filler words
- It is advantageous to record a practice run
- Review and eliminate filler words
- Occasional filler words are not noticeable
- Focus on the presentation, not the filler words unless they become distracting
Distracting Gestures
- Gestures that appear unnatural are distracting
- Watch out for
- Huge arm gestures
- Pacing
- Swaying
Effective Speaking Tips
- Avoid using scrips
- Memorized lines feel unnatural
- Reading is distracting
- Build a skeleton of the speech
- Important points that need to be covered
- Essential details
Building a Skeleton
- Avoid writing the rest
- Practice, practice, practice
- Adjust as you go
Presentation Cues
- Use cue cards if needed
- Only include key points
- The cues help fill in the gaps
Overcoming Fear
- There are only two types of speakers in the world, those who are nervous and liars
Presentation Tips
- Talk about what you know
- Help the audience
- Focus on the present
- Don't apologize
- Practice
- Breathe
- Be like Superman
Presentation Specifics
- This presentation is for an internal audience
- The audience are non-technical
- The audience has limited knowledge of the information being presented
Presentation Format
- Each person has 2 minutes to present
- Group of 6 = 12 minutes total; Group of 5 = 10 minutes; Group of 4 = 8 minutes; Group of 3 = 6 minutes
Submissions
- Two submissions are due in advance
- Peer participation form
- Slide deck with references
- Submissions are due the night before the presentation at 11:59 pm
Grading Criteria
- Individual marks
- Engagement
- Content
- Delivery
- Evidence
- Organization
- Group Marks
- Content
- Presentation
Engagement
- Non-technical audience
- Natural tone
- Natural pace
- Slides add value
Content Considerations
- Relevant information covered
- The topic has a clear understanding
- Connect the topic to the company
Delivery Considerations
- Make eye contact with the audience
- Use appropriate gestures
- Limit the use of filler words
- Face the audience
- Focus on the speaker
Providing Evidence
- Oral acknowledgment of external sources
- Provide sources externally when needed
- External information must be cited and referenced
- Images/Visuals appropriately acknowledged
Organization
- Content needs to be clear and easy to follow
- Transitions need to connect the presentation
- Each section needs to be distinct from others
Content
- Information needs to be consistent across the presentation
- Sections need to connect well
Presentation Qualities
- Transitions between presenters
- A tone that is consistent
- Slides need to be consistent
- Reference list presented correctly
Presentation Dates
- Only attend the date the individual is presenting
- Must be on time
- If there is an extenuating circumstance notify the instructor in advance
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