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Questions and Answers
The overview of the purchasing process is a part of the Material Management Information System (MMIS) which helps in managing ______.
inventory
The Item Master Maintenance includes both medical and non-medical ______ items.
inventory
Re-order levels and quantities are determined to manage ______ levels for each store.
inventory
The comparison of quotations is necessary to select a preferred ______ for each item.
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In the receiving process, it is important to track full and partial ______ items.
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Which of the following types of information can be found in a Clinical Data Repository (CDR)? (Select all that apply)
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What is the purpose of a Study in the context of Clinical Data Repositories?
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What does EHR stand for in Clinical Data Repositories?
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A Collection in CDR refers to a library of data sets from a single organization.
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A CDR provides longitudinal views of patient info and is often described as a ___________ shopping environment.
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Match the type of Clinical Data Repository with their descriptions:
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What is the benefit of data visualization in a Clinical Data Repository?
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Study Notes
Material Management Information System (MMIS)
- A system that manages the procurement, storage and distribution of materials within an organization
- Aims to optimize inventory levels, reduce costs, and ensure timely availability of materials.
Inventory Control
- The process of monitoring and managing the flow of materials within an organization.
- Includes activities like:
- Receiving
- Storage
- Issuing
- Tracking inventory levels
Item Master Maintenance
- Involves creating, maintaining, and updating information about medical and non-medical inventory items.
- Ensures accurate tracking, procurement, and inventory management.
Re-order Levels, Re-order Quantity, Minimum and Maximum Levels
- Predefined thresholds used to manage inventory levels.
- Re-order levels trigger the replenishment process.
- Re-order quantity determines the amount to order.
- Minimum and maximum levels set the boundaries for inventory stock allowing for fluctuations.
Enquiries and Quotations
- The process of gathering information and obtaining price quotes for different items.
- Applies to drugs, consumables, assets, and general items.
Comparison of Quotations and Preferred Vendor
- Analyzing and comparing quotations from different vendors to ascertain the best price and quality.
- Selecting a preferred vendor for each item based on these evaluations.
Purchase Requests, Order Creation, and Approval Process
- Initiating a purchase request for required items.
- Generating purchase orders based on approved requests.
- Formalizing the purchase process and ensuring compliance with organizational policies.
Purchase Order
- A legal document that outlines the terms and conditions of a purchase agreement between a buyer and a supplier.
Approval Process
- A step-by-step verification and authorization procedure to ensure the accuracy and legitimacy of purchase requests and orders.
Receiving of GRN (Goods Receipt Note)
- Documenting the receipt of goods, including tracking full/partial items and free items.
- Ensuring items match the purchase order and are properly registered.
Purchase Returns
- Process of returning unwanted or defective items to the supplier, adhering to return policies and obtaining gate passes.
- Differentiating between returnable and non-returnable items.
LIFO, FIFO, FEFO Issue Methods
- Inventory management strategies used to determine the order in which inventory items are issued.
- LIFO (Last In, First Out) method applies to a wide range of products.
- FIFO (First In, First Out) commonly used for consumable items.
- FEFO (First Expired, First Out) applied to products with an expiry date.
Generic Tax Formula Configuration
- Setting up tax formulas for a variety of scenarios, accounting for different tax rates and regulations.
- Ensures accurate calculation and application of taxes to various transactions.
Clinical Data Repositories (CDR)
- CDRs contain various patient information including:
- Demographics
- Primary Care Provider
- Medication List
- Allergies
- Hospital Inpatient Visits
- Emergency Department Encounters
- Outpatient Practice Visits
- Immunizations
- Diagnoses
- Procedures
- Lab Results
- Social History
- Vitals
Types Of CDRs
- Study: Database that collects observations for a specific clinical research study.
- EHR: Database of observations made as a result of direct health care.
- Registry: Observations collected and organized for studying or guiding particular outcomes on a defined population.
- Warehouse: Repository that adds integration and quality to primary research or clinical data of a single institution.
- Collection: Library of heterogeneous data sets from more organizations than a warehouse or more sources than a registry.
- Federation: A repository distributed across multiple locations, where each location retains control over access to its own data, responsible for making data comparable.
Functions Of CDRs
- Longitudinal Views: CDRs provide longitudinal views of patient information.
- "One-Stop Shopping": CDRs provide access to needed information, creating a "one-stop shopping" environment.
- Graphical User Interface (GUI): CDRs offer GUI access deployed through handheld devices.
- Cross Continuum View: CDRs offer a cross-continuum view of information, combining ambulatory and acute information to provide a comprehensive understanding of patient wellness.
Data Visualization
- Data visualization helps in simplifying a wide array of information and allows decision-makers to derive analytical results from visually presented information.
Graphical Representation
- CDRs allow for graphical representation of lab results and vitals, offering visual insights into patient trends and overall health status.
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