HISMLS Lesson 12
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Questions and Answers

The overview of the purchasing process is a part of the Material Management Information System (MMIS) which helps in managing ______.

inventory

The Item Master Maintenance includes both medical and non-medical ______ items.

inventory

Re-order levels and quantities are determined to manage ______ levels for each store.

inventory

The comparison of quotations is necessary to select a preferred ______ for each item.

<p>vendor</p> Signup and view all the answers

In the receiving process, it is important to track full and partial ______ items.

<p>goods</p> Signup and view all the answers

Which of the following types of information can be found in a Clinical Data Repository (CDR)? (Select all that apply)

<p>Outpatient Practice Visits</p> Signup and view all the answers

What is the purpose of a Study in the context of Clinical Data Repositories?

<p>To collect observations for a specific clinical research study.</p> Signup and view all the answers

What does EHR stand for in Clinical Data Repositories?

<p>Electronic Health Record</p> Signup and view all the answers

A Collection in CDR refers to a library of data sets from a single organization.

<p>False</p> Signup and view all the answers

A CDR provides longitudinal views of patient info and is often described as a ___________ shopping environment.

<p>one-stop</p> Signup and view all the answers

Match the type of Clinical Data Repository with their descriptions:

<p>Study = Database that collects observations for specific clinical research study EHR = Database of observations made as a result of direct health care Registry = Observations collected and organized for studying defined populations Warehouse = Repository that adds integration and quality to research data</p> Signup and view all the answers

What is the benefit of data visualization in a Clinical Data Repository?

<p>It helps in simplifying a wide array of information and allows decision-makers to derive analytical results.</p> Signup and view all the answers

Study Notes

Material Management Information System (MMIS)

  • A system that manages the procurement, storage and distribution of materials within an organization
  • Aims to optimize inventory levels, reduce costs, and ensure timely availability of materials.

Inventory Control

  • The process of monitoring and managing the flow of materials within an organization.
  • Includes activities like:
    • Receiving
    • Storage
    • Issuing
    • Tracking inventory levels

Item Master Maintenance

  • Involves creating, maintaining, and updating information about medical and non-medical inventory items.
  • Ensures accurate tracking, procurement, and inventory management.

Re-order Levels, Re-order Quantity, Minimum and Maximum Levels

  • Predefined thresholds used to manage inventory levels.
  • Re-order levels trigger the replenishment process.
  • Re-order quantity determines the amount to order.
  • Minimum and maximum levels set the boundaries for inventory stock allowing for fluctuations.

Enquiries and Quotations

  • The process of gathering information and obtaining price quotes for different items.
  • Applies to drugs, consumables, assets, and general items.

Comparison of Quotations and Preferred Vendor

  • Analyzing and comparing quotations from different vendors to ascertain the best price and quality.
  • Selecting a preferred vendor for each item based on these evaluations.

Purchase Requests, Order Creation, and Approval Process

  • Initiating a purchase request for required items.
  • Generating purchase orders based on approved requests.
  • Formalizing the purchase process and ensuring compliance with organizational policies.

Purchase Order

  • A legal document that outlines the terms and conditions of a purchase agreement between a buyer and a supplier.

Approval Process

  • A step-by-step verification and authorization procedure to ensure the accuracy and legitimacy of purchase requests and orders.

Receiving of GRN (Goods Receipt Note)

  • Documenting the receipt of goods, including tracking full/partial items and free items.
  • Ensuring items match the purchase order and are properly registered.

Purchase Returns

  • Process of returning unwanted or defective items to the supplier, adhering to return policies and obtaining gate passes.
  • Differentiating between returnable and non-returnable items.

LIFO, FIFO, FEFO Issue Methods

  • Inventory management strategies used to determine the order in which inventory items are issued.
  • LIFO (Last In, First Out) method applies to a wide range of products.
  • FIFO (First In, First Out) commonly used for consumable items.
  • FEFO (First Expired, First Out) applied to products with an expiry date.

Generic Tax Formula Configuration

  • Setting up tax formulas for a variety of scenarios, accounting for different tax rates and regulations.
  • Ensures accurate calculation and application of taxes to various transactions.

Clinical Data Repositories (CDR)

  • CDRs contain various patient information including:
    • Demographics
    • Primary Care Provider
    • Medication List
    • Allergies
    • Hospital Inpatient Visits
    • Emergency Department Encounters
    • Outpatient Practice Visits
    • Immunizations
    • Diagnoses
    • Procedures
    • Lab Results
    • Social History
    • Vitals

Types Of CDRs

  • Study: Database that collects observations for a specific clinical research study.
  • EHR: Database of observations made as a result of direct health care.
  • Registry: Observations collected and organized for studying or guiding particular outcomes on a defined population.
  • Warehouse: Repository that adds integration and quality to primary research or clinical data of a single institution.
  • Collection: Library of heterogeneous data sets from more organizations than a warehouse or more sources than a registry.
  • Federation: A repository distributed across multiple locations, where each location retains control over access to its own data, responsible for making data comparable.

Functions Of CDRs

  • Longitudinal Views: CDRs provide longitudinal views of patient information.
  • "One-Stop Shopping": CDRs provide access to needed information, creating a "one-stop shopping" environment.
  • Graphical User Interface (GUI): CDRs offer GUI access deployed through handheld devices.
  • Cross Continuum View: CDRs offer a cross-continuum view of information, combining ambulatory and acute information to provide a comprehensive understanding of patient wellness.

Data Visualization

  • Data visualization helps in simplifying a wide array of information and allows decision-makers to derive analytical results from visually presented information.

Graphical Representation

  • CDRs allow for graphical representation of lab results and vitals, offering visual insights into patient trends and overall health status.

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