Podcast
Questions and Answers
What form is generated when checks differ by more than $1 according to the TCIS?
What form is generated when checks differ by more than $1 according to the TCIS?
- DD 1131
- FMS 5206 (correct)
- DD 2660
- SF 1184
Within what timeframe must a payee submit a claim for a lost Treasury check?
Within what timeframe must a payee submit a claim for a lost Treasury check?
- 30 days from the date of issue
- 1 year from the date of issue (correct)
- 6 months from the date of issue
- 2 years from the date of issue
What form does the disbursing office use to document a claim for a non-received Treasury check?
What form does the disbursing office use to document a claim for a non-received Treasury check?
- DD 2665
- DFAS 2040
- SF 1184 (correct)
- DD 1131
What is the preferred form for a written statement regarding the loss of a Treasury check?
What is the preferred form for a written statement regarding the loss of a Treasury check?
What report is generated for voucher-supported collections received on a DD 1131?
What report is generated for voucher-supported collections received on a DD 1131?
What enables the Secretary of Defense to appoint disbursing officials for the Department of Defense?
What enables the Secretary of Defense to appoint disbursing officials for the Department of Defense?
Under which Title does the Secretary of the Treasury prepare financial reports for the U.S. Government?
Under which Title does the Secretary of the Treasury prepare financial reports for the U.S. Government?
What tool has been integrated into the Navy cash financial system to manage password changes?
What tool has been integrated into the Navy cash financial system to manage password changes?
Funds disbursement is typically authorized by whom in the absence of directives from higher command?
Funds disbursement is typically authorized by whom in the absence of directives from higher command?
What is the account number designated for budget clearing accounts?
What is the account number designated for budget clearing accounts?
When may disbursing officers disburse funds according to 31 U.S.C.§ 3321?
When may disbursing officers disburse funds according to 31 U.S.C.§ 3321?
What document must be sent to establish a disbursing office at a new activity?
What document must be sent to establish a disbursing office at a new activity?
Who is responsible for endorsing the request for establishing a disbursing office?
Who is responsible for endorsing the request for establishing a disbursing office?
What must the memorandum include when activating a new disbursing office?
What must the memorandum include when activating a new disbursing office?
What form must be used to verify all other documents during the transfer of accountability?
What form must be used to verify all other documents during the transfer of accountability?
How many official signature specimens are required if the incoming DO has never had one?
How many official signature specimens are required if the incoming DO has never had one?
What is the deadline for a DDO to continue disbursing in the name of a DO after death or incapacity?
What is the deadline for a DDO to continue disbursing in the name of a DO after death or incapacity?
When are blank checks required to be inventoried?
When are blank checks required to be inventoried?
What must be reported when blank checks are lost or stolen?
What must be reported when blank checks are lost or stolen?
How should Treasury checks exceeding $99,999,999.99 be handled?
How should Treasury checks exceeding $99,999,999.99 be handled?
What period does the final SF 1219 cover during the transition of DOs?
What period does the final SF 1219 cover during the transition of DOs?
Which form is used for collecting proceeds from available canceled Treasury checks?
Which form is used for collecting proceeds from available canceled Treasury checks?
What minimum check stock supply should disbursing offices maintain to ensure continuity of operations?
What minimum check stock supply should disbursing offices maintain to ensure continuity of operations?
What must be marked on the top of the final SF 1219?
What must be marked on the top of the final SF 1219?
How often must a DO or DDO examine the blank check control log?
How often must a DO or DDO examine the blank check control log?
What is the maximum amount for which a check may be issued?
What is the maximum amount for which a check may be issued?
Who is responsible for maintaining a stock of Navy Cash cards?
Who is responsible for maintaining a stock of Navy Cash cards?
How often should the negative balance report be reviewed and managed?
How often should the negative balance report be reviewed and managed?
What is the maximum purchase card limit?
What is the maximum purchase card limit?
What code indicates that the ACH privileges were blocked automatically due to an ACH return other than NSF?
What code indicates that the ACH privileges were blocked automatically due to an ACH return other than NSF?
What should be entered into Block 2 of the Navy Cash Daily Transaction Ledger when cash is added to a closed loop account?
What should be entered into Block 2 of the Navy Cash Daily Transaction Ledger when cash is added to a closed loop account?
If a cardholder's request at the Navy Cash Kiosk is returned for NSF, how many times will the ACH transaction automatically be represented?
If a cardholder's request at the Navy Cash Kiosk is returned for NSF, how many times will the ACH transaction automatically be represented?
Which displayed error indicates that a Navy Cash card is permanently blocked and must be replaced?
Which displayed error indicates that a Navy Cash card is permanently blocked and must be replaced?
What code indicates unacceptable account status with NFCU?
What code indicates unacceptable account status with NFCU?
Who is responsible for the spare Card Accepting Devices (CADs)?
Who is responsible for the spare Card Accepting Devices (CADs)?
How many days prior must the NCAO ensure that split pay has been stopped before cardholders leave the ship?
How many days prior must the NCAO ensure that split pay has been stopped before cardholders leave the ship?
Which code indicates that ACH privileges were blocked due to an automatic ACH return other than NSF?
Which code indicates that ACH privileges were blocked due to an automatic ACH return other than NSF?
What code indicates that there is no linked account information provided during enrollment?
What code indicates that there is no linked account information provided during enrollment?
What is the minimum fire resistance required for vaults and safes?
What is the minimum fire resistance required for vaults and safes?
What information must be verified in the Daily Cash Transaction Ledger and Disbursing Transactions Detail Report?
What information must be verified in the Daily Cash Transaction Ledger and Disbursing Transactions Detail Report?
What form is used for Voucher Transfers between Appropriations or Funds?
What form is used for Voucher Transfers between Appropriations or Funds?
Who is responsible for signing the DD 577 for the Deputy?
Who is responsible for signing the DD 577 for the Deputy?
Where can NCAOs find supporting documents for the Navy Cash system?
Where can NCAOs find supporting documents for the Navy Cash system?
What should be done if the Healthcheck tool shows 'FAIL' on any portion of the system tests?
What should be done if the Healthcheck tool shows 'FAIL' on any portion of the system tests?
Which locations host the FSGs (Fleet Support Groups)?
Which locations host the FSGs (Fleet Support Groups)?
How does one deposit cash to the merchant’s close loop account?
How does one deposit cash to the merchant’s close loop account?
What amount defines a minor loss of physical funds in the disbursing office?
What amount defines a minor loss of physical funds in the disbursing office?
What is the first action a person should take if they suspect misuse of public funds?
What is the first action a person should take if they suspect misuse of public funds?
What should the Commander do if a major loss of funds is suspected?
What should the Commander do if a major loss of funds is suspected?
Which forms must the Disbursing Officer record the amount of the loss?
Which forms must the Disbursing Officer record the amount of the loss?
How should a loss of funds be reported to the DFAS?
How should a loss of funds be reported to the DFAS?
Which authority is responsible for delegating the Director of the Defense Finance and Accounting Service (DFAS) to address relief on all requests for liability relief?
Which authority is responsible for delegating the Director of the Defense Finance and Accounting Service (DFAS) to address relief on all requests for liability relief?
What is the maximum amount considered a minor loss of physical funds without evidence of theft or fraud?
What is the maximum amount considered a minor loss of physical funds without evidence of theft or fraud?
Within how many hours must someone report a suspected misuse of public funds to the Commander?
Within how many hours must someone report a suspected misuse of public funds to the Commander?
What form must be used to report physical losses, major or minor, in the Disbursing Officer’s account?
What form must be used to report physical losses, major or minor, in the Disbursing Officer’s account?
What is the preferred method for issuing foreign currency payments electronically?
What is the preferred method for issuing foreign currency payments electronically?
How long may a Disbursing Officer hold foreign currency in a safe or vault?
How long may a Disbursing Officer hold foreign currency in a safe or vault?
What document must the Commander request for an audit of the Disbursing Officer's account if a discrepancy is present?
What document must the Commander request for an audit of the Disbursing Officer's account if a discrepancy is present?
What is the preferred form of payment for an advanced overseas housing allowance?
What is the preferred form of payment for an advanced overseas housing allowance?
What is the value threshold that requires notification to the commander and security police before removing cash?
What is the value threshold that requires notification to the commander and security police before removing cash?
How frequently are unannounced inspections of change funds required by the cash verification team?
How frequently are unannounced inspections of change funds required by the cash verification team?
Which type of safe is required for amounts of $50,000 or more?
Which type of safe is required for amounts of $50,000 or more?
What document does a DO use for cash disbursement to DDOs, agents, and cashiers?
What document does a DO use for cash disbursement to DDOs, agents, and cashiers?
Which official is responsible for deciding the number of armed escorts needed for cash transport?
Which official is responsible for deciding the number of armed escorts needed for cash transport?
What is the maximum amount allowed for a change fund operated in an activity?
What is the maximum amount allowed for a change fund operated in an activity?
What is the purpose of the Standard Line of Accounting for DOs who maintain physical cash?
What is the purpose of the Standard Line of Accounting for DOs who maintain physical cash?
How often must the combinations of vaults and safes be changed?
How often must the combinations of vaults and safes be changed?
What form is required for shipping coin or currency, regardless of the amount?
What form is required for shipping coin or currency, regardless of the amount?
Who has the authority to approve Cash Handling Authorities (CHA) for Disbursing Officers?
Who has the authority to approve Cash Handling Authorities (CHA) for Disbursing Officers?
What is the maximum amount of personal checks and money orders that may accumulate before a deposit must be made by Navy vessels at sea?
What is the maximum amount of personal checks and money orders that may accumulate before a deposit must be made by Navy vessels at sea?
What method should be used by the Disbursing Officer to prepare deposits for mailing?
What method should be used by the Disbursing Officer to prepare deposits for mailing?
When must Disbursing Officers make a deposit if they were at sea for more than one week?
When must Disbursing Officers make a deposit if they were at sea for more than one week?
Which facility can Disbursing Officers deposit Treasury Checks?
Which facility can Disbursing Officers deposit Treasury Checks?
What is the next preferred method to deposit cash in person if impracticable at an authorized TGA?
What is the next preferred method to deposit cash in person if impracticable at an authorized TGA?
What must be done with funds by a Disbursing Officer that is transferred or reassigned?
What must be done with funds by a Disbursing Officer that is transferred or reassigned?
What action should a Disbursing Officer take if a deposit was not confirmed and the depositary informs that it was never received?
What action should a Disbursing Officer take if a deposit was not confirmed and the depositary informs that it was never received?
On which line of the DD 2657 should the totals of all deposits (including deposit tickets) for the business day be entered?
On which line of the DD 2657 should the totals of all deposits (including deposit tickets) for the business day be entered?
What is the threshold amount that defines a major loss in the disbursing office?
What is the threshold amount that defines a major loss in the disbursing office?
Who must an individual notify if they suspect an official of misusing public funds?
Who must an individual notify if they suspect an official of misusing public funds?
What must be done within 24 hours if a major loss of funds is identified?
What must be done within 24 hours if a major loss of funds is identified?
When does a cardholder become eligible to use their Navy Cash card after activation?
When does a cardholder become eligible to use their Navy Cash card after activation?
Which form is used by the DO to record all physical losses?
Which form is used by the DO to record all physical losses?
How long can DO foreign currency holdings be maintained in a safe before needing to be removed?
How long can DO foreign currency holdings be maintained in a safe before needing to be removed?
Which office authorizes advanced overseas housing allowance for military members?
Which office authorizes advanced overseas housing allowance for military members?
What form is used to record the U.S. Department of the Treasury's official monthly accountability?
What form is used to record the U.S. Department of the Treasury's official monthly accountability?
Who has the authority to approve Cash Holding Authorities (CHAs) within their commands?
Who has the authority to approve Cash Holding Authorities (CHAs) within their commands?
When should a Disbursing Officer (DO) submit requests for CHA authority?
When should a Disbursing Officer (DO) submit requests for CHA authority?
What is the maximum amount of a change fund for each cash register operated in an activity?
What is the maximum amount of a change fund for each cash register operated in an activity?
What is the purpose of the DD 2659 form?
What is the purpose of the DD 2659 form?
Which safe rating is required for amounts between $7,500 and $50,000?
Which safe rating is required for amounts between $7,500 and $50,000?
What amount triggers the requirement for unannounced cash counts by the cash verification team?
What amount triggers the requirement for unannounced cash counts by the cash verification team?
What form must be used to ship coin or currency regardless of the amount?
What form must be used to ship coin or currency regardless of the amount?
What must be retained for verification within 14 calendar days after scanning items in OTCnet?
What must be retained for verification within 14 calendar days after scanning items in OTCnet?
How often must the combinations of vaults, safes, and security containers be changed?
How often must the combinations of vaults, safes, and security containers be changed?
What system is available for entering bills or transfers at the end of each month?
What system is available for entering bills or transfers at the end of each month?
What is the threshold amount for intra-governmental card collections for individual transactions?
What is the threshold amount for intra-governmental card collections for individual transactions?
What must be identified in Block 6 of the OTCnet deposit ticket?
What must be identified in Block 6 of the OTCnet deposit ticket?
What must a disbursing officer do if a deposit is not confirmed by the depositary?
What must a disbursing officer do if a deposit is not confirmed by the depositary?
Which line should the total of all deposits for the business day be entered on the DD 2657?
Which line should the total of all deposits for the business day be entered on the DD 2657?
What is the Treasury's preferred payment method for foreign currency transactions?
What is the Treasury's preferred payment method for foreign currency transactions?
What happens to funds held by deputies, agents, and cashiers during a transfer or reassignment?
What happens to funds held by deputies, agents, and cashiers during a transfer or reassignment?
Which of the following describes a double wrapped cash deposit?
Which of the following describes a double wrapped cash deposit?
Who has the authority to make determinations to grant or deny relief on all requests for relief of liability?
Who has the authority to make determinations to grant or deny relief on all requests for relief of liability?
What amount defines a major loss in the disbursing office?
What amount defines a major loss in the disbursing office?
What is the required action if someone suspects misuse of public funds?
What is the required action if someone suspects misuse of public funds?
How should physical losses be recorded in the disbursing officer's account?
How should physical losses be recorded in the disbursing officer's account?
For how many business days should foreign currency holdings be limited?
For how many business days should foreign currency holdings be limited?
What is the immediate availability of the Navy Cash card after activation?
What is the immediate availability of the Navy Cash card after activation?
Where can weekly foreign currency exchange rates be obtained?
Where can weekly foreign currency exchange rates be obtained?
What is the maximum amount of receipts that may accumulate for Navy vessels at sea before they must be deposited?
What is the maximum amount of receipts that may accumulate for Navy vessels at sea before they must be deposited?
On which day do disbursing officers (DOs) make a deposit before leaving port for any at-sea period longer than one week?
On which day do disbursing officers (DOs) make a deposit before leaving port for any at-sea period longer than one week?
What is the next preferred method for a cash deposit if it cannot be made in person at an authorized TGA?
What is the next preferred method for a cash deposit if it cannot be made in person at an authorized TGA?
What should a disbursing officer do if a deposit transaction is not confirmed within the required timeframe?
What should a disbursing officer do if a deposit transaction is not confirmed within the required timeframe?
How often must agencies deposit receipts totaling $5,000 or more?
How often must agencies deposit receipts totaling $5,000 or more?
What is the minimum information required in Block 6 of the OTCnet deposit ticket?
What is the minimum information required in Block 6 of the OTCnet deposit ticket?
What is the preferred payment method for foreign currency transactions?
What is the preferred payment method for foreign currency transactions?
What is the least preferred method for depositing cash?
What is the least preferred method for depositing cash?
When is the last day of the month that an organization can enter bills or transfers into the IPAC system?
When is the last day of the month that an organization can enter bills or transfers into the IPAC system?
How long does the receiving agency have to process an adjustment for erroneous transactions?
How long does the receiving agency have to process an adjustment for erroneous transactions?
What is the maximum transaction amount for intra-governmental card collections?
What is the maximum transaction amount for intra-governmental card collections?
What type of transactions are included in the transaction information that transmits to the Treasury?
What type of transactions are included in the transaction information that transmits to the Treasury?
What should the DO do with all funds prior to a transfer or reassignment?
What should the DO do with all funds prior to a transfer or reassignment?
Which application helps federal agencies manage and report all check and cash deposits?
Which application helps federal agencies manage and report all check and cash deposits?
What is the process for a DO to request a Cash Handling Authority (CHA) from the approving authority?
What is the process for a DO to request a Cash Handling Authority (CHA) from the approving authority?
What must be done if a DO or DDO is unable to physically pick up funds due to location or workload?
What must be done if a DO or DDO is unable to physically pick up funds due to location or workload?
Who is responsible for securing cash that has been requested by a DO?
Who is responsible for securing cash that has been requested by a DO?
What must the form DD 2659 be used for?
What must the form DD 2659 be used for?
What is the minimum safe classification required for cash amounts between $7,500 and $50,000?
What is the minimum safe classification required for cash amounts between $7,500 and $50,000?
When must combinations of vaults and safes be changed?
When must combinations of vaults and safes be changed?
What is the threshold amount for cash deposits to be made on the same business day received?
What is the threshold amount for cash deposits to be made on the same business day received?
What identifies the requirement to maintain and update Treasury's operating cash balance?
What identifies the requirement to maintain and update Treasury's operating cash balance?
How long do agencies have to process adjustments for erroneous transactions after their creation?
How long do agencies have to process adjustments for erroneous transactions after their creation?
What is the maximum change fund amount for each cash register operated in an activity?
What is the maximum change fund amount for each cash register operated in an activity?
Which web application allows federal agencies to manage and report all check and cash deposits?
Which web application allows federal agencies to manage and report all check and cash deposits?
When must agencies submit their bills or transfers in the IPAC system?
When must agencies submit their bills or transfers in the IPAC system?
What is the responsibility of the cash verification team regarding inspections?
What is the responsibility of the cash verification team regarding inspections?
Who has the authority to grant or deny relief on all requests for liability?
Who has the authority to grant or deny relief on all requests for liability?
What defines a major loss of funds in a disbursing office?
What defines a major loss of funds in a disbursing office?
How long must an individual report suspected misuse of public funds after discovery?
How long must an individual report suspected misuse of public funds after discovery?
What method is preferred for issuing international USD wire transfer payments?
What method is preferred for issuing international USD wire transfer payments?
What should be maintained by DOs, agents, and cashiers during accommodation exchanges?
What should be maintained by DOs, agents, and cashiers during accommodation exchanges?
Reports on balances held in custody accounts must be submitted using which forms?
Reports on balances held in custody accounts must be submitted using which forms?
What is the maximum duration for holding foreign currency in a safe or vault by disbursing officers?
What is the maximum duration for holding foreign currency in a safe or vault by disbursing officers?
To whom should a disbursing officer report a major loss if it is not resolved?
To whom should a disbursing officer report a major loss if it is not resolved?
What form must be prepared and processed when reversing a deposit transaction that was not confirmed?
What form must be prepared and processed when reversing a deposit transaction that was not confirmed?
For values remaining on a Navy Cash Card of $25 or greater, which account is used for collection?
For values remaining on a Navy Cash Card of $25 or greater, which account is used for collection?
Which document prescribes procedures for handling unclaimed moneys by federal agencies?
Which document prescribes procedures for handling unclaimed moneys by federal agencies?
What action should the NCAO take if a Navy Cash cardholder is deceased or unauthorized?
What action should the NCAO take if a Navy Cash cardholder is deceased or unauthorized?
After netting out debit vouchers for the current business day, where should the total deposits be entered on the DD 2657?
After netting out debit vouchers for the current business day, where should the total deposits be entered on the DD 2657?
Which payment and collection system is preferred for international foreign currency transactions?
Which payment and collection system is preferred for international foreign currency transactions?
What should the Food Service Officer compare to ensure accuracy in cash transactions?
What should the Food Service Officer compare to ensure accuracy in cash transactions?
When amounts on the card are less than $25, which account receives the funds?
When amounts on the card are less than $25, which account receives the funds?
What is the maximum amount that receipts may accumulate before requiring a deposit on Navy vessels at sea?
What is the maximum amount that receipts may accumulate before requiring a deposit on Navy vessels at sea?
How must the deposits be prepared for mailing by the DO?
How must the deposits be prepared for mailing by the DO?
On which day do DOs on naval vessels make a deposit before leaving port?
On which day do DOs on naval vessels make a deposit before leaving port?
What is the recommended action if a deposit in person at an authorized TGA is impracticable?
What is the recommended action if a deposit in person at an authorized TGA is impracticable?
What is the least preferred method for depositing cash to the MITGA?
What is the least preferred method for depositing cash to the MITGA?
What is required of a DO when transferred without being relieved?
What is required of a DO when transferred without being relieved?
Which system is preferred for foreign currency transactions by the Treasury?
Which system is preferred for foreign currency transactions by the Treasury?
What is the time frame for processing adjustments to erroneous transactions for the receiving agency?
What is the time frame for processing adjustments to erroneous transactions for the receiving agency?
What does the OTCnet deposit ticket's Block 6 need to identify as a minimum?
What does the OTCnet deposit ticket's Block 6 need to identify as a minimum?
What is the preferred cutoff day to make deposits of less than $5,000?
What is the preferred cutoff day to make deposits of less than $5,000?
What is the primary purpose of Pay.gov?
What is the primary purpose of Pay.gov?
Which form do DOs use to document follow-up action regarding deposit confirmations?
Which form do DOs use to document follow-up action regarding deposit confirmations?
What must an agency deposit if receipts total $5,000 or more on the same business day?
What must an agency deposit if receipts total $5,000 or more on the same business day?
What account do unidentified transactions between federal agencies get debited or credited to?
What account do unidentified transactions between federal agencies get debited or credited to?
What is the purpose of the Standard Form (SF) 1219?
What is the purpose of the Standard Form (SF) 1219?
Which individual has the authority to approve CHAs for DOs and DDOs?
Which individual has the authority to approve CHAs for DOs and DDOs?
What is required for a DO to arrange for funds delivery through registered mail or armored car?
What is required for a DO to arrange for funds delivery through registered mail or armored car?
When must a DO submit requests for CHA authority?
When must a DO submit requests for CHA authority?
What must a DO cite when maintaining physical cash associated with a DD 1131?
What must a DO cite when maintaining physical cash associated with a DD 1131?
Who is responsible for securing cash at all times?
Who is responsible for securing cash at all times?
What identifies Treasury's requirement to maintain and update its operating cash balance?
What identifies Treasury's requirement to maintain and update its operating cash balance?
How frequently must the combinations of vaults, safes, and security containers be changed?
How frequently must the combinations of vaults, safes, and security containers be changed?
What is the maximum amount a change fund may not exceed for each cash register?
What is the maximum amount a change fund may not exceed for each cash register?
What is the threshold for intra-governmental card collections when individual transactions may not exceed?
What is the threshold for intra-governmental card collections when individual transactions may not exceed?
What form should be used to ship coin or currency, regardless of the amount?
What form should be used to ship coin or currency, regardless of the amount?
When making deposits of receipts totaling $5,000 or more, what is the requirement for the timing of deposits?
When making deposits of receipts totaling $5,000 or more, what is the requirement for the timing of deposits?
What is the required time frame for verifying scanned negotiable instruments in OTCnet?
What is the required time frame for verifying scanned negotiable instruments in OTCnet?
What type of report is specifically used for detecting fraudulent activities?
What type of report is specifically used for detecting fraudulent activities?
Which code signifies that ACH privileges have been intentionally blocked by authorized personnel?
Which code signifies that ACH privileges have been intentionally blocked by authorized personnel?
Within how many hours must one report suspicions of misuse of public funds after discovery?
Within how many hours must one report suspicions of misuse of public funds after discovery?
What monetary amount is considered a major loss in terms of physical funds?
What monetary amount is considered a major loss in terms of physical funds?
What is the most immediate action someone should take upon suspecting misuse of public funds?
What is the most immediate action someone should take upon suspecting misuse of public funds?
What type of safe is suitable for securing amounts under $7,500?
What type of safe is suitable for securing amounts under $7,500?
Who receives the combination or keys to secure the sealed envelopes of accountable officials?
Who receives the combination or keys to secure the sealed envelopes of accountable officials?
Which of the following is NOT a type of safe mentioned for amounts under $7,500?
Which of the following is NOT a type of safe mentioned for amounts under $7,500?
What is the primary purpose of the safe or vault mentioned in relation to the accountable officials?
What is the primary purpose of the safe or vault mentioned in relation to the accountable officials?
Which individual is NOT typically responsible for retaining the safe combination or keys?
Which individual is NOT typically responsible for retaining the safe combination or keys?
What amount must a disbursing officer notify the commander and security police when arriving to pick up?
What amount must a disbursing officer notify the commander and security police when arriving to pick up?
When does a disbursing officer need to submit requests for CHA to the approving authority?
When does a disbursing officer need to submit requests for CHA to the approving authority?
What type of official can notify the commander and security police about fund pickups?
What type of official can notify the commander and security police about fund pickups?
What is the primary reason for a disbursing officer to provide notification of fund pickups?
What is the primary reason for a disbursing officer to provide notification of fund pickups?
Which dates are significant for the effectiveness of CHA authorities?
Which dates are significant for the effectiveness of CHA authorities?
Where can you access weekly foreign currency exchange rates?
Where can you access weekly foreign currency exchange rates?
Which of the following institutions does not provide exchange rates for foreign currencies?
Which of the following institutions does not provide exchange rates for foreign currencies?
What type of financial information can be found on the Federal Reserve Bank's website?
What type of financial information can be found on the Federal Reserve Bank's website?
Which entity's website would you check for currency exchange information?
Which entity's website would you check for currency exchange information?
Which of the following is most likely to provide the most accurate and up-to-date foreign exchange rates?
Which of the following is most likely to provide the most accurate and up-to-date foreign exchange rates?
The Disbursing Officer should record the total from block ______ of the Daily Cash Transaction Ledger on the DD 2657 as an increase or decrease to line 6.2A?
The Disbursing Officer should record the total from block ______ of the Daily Cash Transaction Ledger on the DD 2657 as an increase or decrease to line 6.2A?
When recording transactions on the DD 2657, which line corresponds to U.S. Currency on Hand for increases or decreases?
When recording transactions on the DD 2657, which line corresponds to U.S. Currency on Hand for increases or decreases?
What is the main purpose of block 10 in the Daily Cash Transaction Ledger?
What is the main purpose of block 10 in the Daily Cash Transaction Ledger?
Which document is used to record the totals from the Daily Cash Transaction Ledger?
Which document is used to record the totals from the Daily Cash Transaction Ledger?
On the DD 2657, an increase or decrease to which financial category needs to be noted as specified by block 10?
On the DD 2657, an increase or decrease to which financial category needs to be noted as specified by block 10?
What is the first step the NCAO should take when the Navy Cash system experiences a failure?
What is the first step the NCAO should take when the Navy Cash system experiences a failure?
How many days before the 27th of the month does the EOM process typically begin?
How many days before the 27th of the month does the EOM process typically begin?
What is the maximum number of times a cardholder can enter their PIN incorrectly before the card is permanently blocked?
What is the maximum number of times a cardholder can enter their PIN incorrectly before the card is permanently blocked?
What type of card is specifically used for purchases aboard a ship within the Navy Cash system?
What type of card is specifically used for purchases aboard a ship within the Navy Cash system?
When a cardholder seeks a refund from a merchant on the ship, which document must they first obtain?
When a cardholder seeks a refund from a merchant on the ship, which document must they first obtain?
What must be done with a visitor's Navy Cash card before they leave the ship?
What must be done with a visitor's Navy Cash card before they leave the ship?
Where does the NCAO transfer residual funds if the cardholder cannot be identified?
Where does the NCAO transfer residual funds if the cardholder cannot be identified?
What action must be taken regarding expired Navy Cash cards or those expiring in 90 days?
What action must be taken regarding expired Navy Cash cards or those expiring in 90 days?
Which report is used to document the destruction of Navy Cash cards?
Which report is used to document the destruction of Navy Cash cards?
Who is primarily responsible for maintaining the stock of Navy Cash cards?
Who is primarily responsible for maintaining the stock of Navy Cash cards?
What must be posted to a member's military pay account if they have a negative balance within the final 30 days before discharge?
What must be posted to a member's military pay account if they have a negative balance within the final 30 days before discharge?
How often should the NCAO/Disbursing Officer review the Negative Balance Report?
How often should the NCAO/Disbursing Officer review the Negative Balance Report?
What is the maximum amount that can be loaded or debited from the closed loop accounts?
What is the maximum amount that can be loaded or debited from the closed loop accounts?
What must individuals complete to open a Navy Cash account for personal use?
What must individuals complete to open a Navy Cash account for personal use?
What is the standard ACH transfer limit for merchants settling to bank or credit union accounts?
What is the standard ACH transfer limit for merchants settling to bank or credit union accounts?
What is the limit for daily maximum fund transfers from a bank or credit union account to closed/open loop accounts?
What is the limit for daily maximum fund transfers from a bank or credit union account to closed/open loop accounts?
What enrollment forms are used for individual cardholders in the Navy Cash program?
What enrollment forms are used for individual cardholders in the Navy Cash program?
What is the maximum amount that can be loaded on closed loop accounts for CVNs, LHAs, and LHDs?
What is the maximum amount that can be loaded on closed loop accounts for CVNs, LHAs, and LHDs?
What form must be used to report the destruction of remaining blank check stock?
What form must be used to report the destruction of remaining blank check stock?
Which line on the DD 2657 does the current Disbursing Officer report check overdraft deficiencies?
Which line on the DD 2657 does the current Disbursing Officer report check overdraft deficiencies?
What type of agent is responsible for receiving funds from charges such as hospitalization fees in medical facilities?
What type of agent is responsible for receiving funds from charges such as hospitalization fees in medical facilities?
Where should unresolved deficiencies from a former Disbursing Officer be reported until they are resolved?
Where should unresolved deficiencies from a former Disbursing Officer be reported until they are resolved?
What does the Disbursing Officer notify Fiscal Service about upon the commencement of disbursing operations?
What does the Disbursing Officer notify Fiscal Service about upon the commencement of disbursing operations?
What form is used to document the negotiable instrument received?
What form is used to document the negotiable instrument received?
What must agents submit alongside their financial reports when depositing funds?
What must agents submit alongside their financial reports when depositing funds?
Which account should be used to collect an overpayment of $1.00 or less?
Which account should be used to collect an overpayment of $1.00 or less?
What dimensions must checks issued against the Treasury’s account conform to?
What dimensions must checks issued against the Treasury’s account conform to?
When funds are deposited with agents, which copies of the DD 1131 must be included with the submission?
When funds are deposited with agents, which copies of the DD 1131 must be included with the submission?
Flashcards
Who authorizes disbursing officials in the DoD?
Who authorizes disbursing officials in the DoD?
The Department of Defense (DoD) is authorized by Title 31, United States Code (U.S.C.) to designate disbursing officials to handle public funds.
Which Title allows the Secretary of the Treasury to report on government finances?
Which Title allows the Secretary of the Treasury to report on government finances?
The Secretary of the Treasury uses Title 31, United States Code (U.S.C.) to create reports on the U.S. Government's financial activities for the President, Congress, and the general public.
What tool makes changing Navy Cash passwords easier?
What tool makes changing Navy Cash passwords easier?
The Automated Password Change Tool simplifies the process of changing passwords in the Navy Cash Financial System.
Who has the authority to handle official funds?
Who has the authority to handle official funds?
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What is the account number for budget clearing accounts?
What is the account number for budget clearing accounts?
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What legal basis do disbursing officials have for making payments?
What legal basis do disbursing officials have for making payments?
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How is a disbursing office established?
How is a disbursing office established?
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Who needs to approve a disbursing office?
Who needs to approve a disbursing office?
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What form is generated for a check amount discrepancy?
What form is generated for a check amount discrepancy?
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What is the time limit for reporting a lost, stolen, or damaged Treasury check?
What is the time limit for reporting a lost, stolen, or damaged Treasury check?
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What form documents a claim for a lost, stolen, or damaged Treasury check?
What form documents a claim for a lost, stolen, or damaged Treasury check?
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What's the preferred form for reporting a lost, stolen, or damaged Treasury check?
What's the preferred form for reporting a lost, stolen, or damaged Treasury check?
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What form is used to collect funds into a Treasury miscellaneous receipt?
What form is used to collect funds into a Treasury miscellaneous receipt?
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What is included in a memorandum prepared by a DO activating a new disbursing office?
What is included in a memorandum prepared by a DO activating a new disbursing office?
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What form is used to verify all other documents regarding the transfer of accountability?
What form is used to verify all other documents regarding the transfer of accountability?
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What period does the final SF 1219 cover?
What period does the final SF 1219 cover?
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What form does the incoming DO sign as "FINAL" and submit with their financial reports?
What form does the incoming DO sign as "FINAL" and submit with their financial reports?
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Which form is marked as "FINAL" by the incoming DO and signed?
Which form is marked as "FINAL" by the incoming DO and signed?
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How long can a DDO continue disbursing funds after a DO dies, is incapacitated, or is removed from duty?
How long can a DDO continue disbursing funds after a DO dies, is incapacitated, or is removed from duty?
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In whose name does the DDO submit reports while serving as the acting DO?
In whose name does the DDO submit reports while serving as the acting DO?
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What position receives funds from functions such as hospitalization fees?
What position receives funds from functions such as hospitalization fees?
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Who is notified when a disbursing office is being deactivated?
Who is notified when a disbursing office is being deactivated?
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Where are all currency, coin, negotiable instruments, and LDA balances deposited?
Where are all currency, coin, negotiable instruments, and LDA balances deposited?
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What form is used to report remaining blank check stock after destruction?
What form is used to report remaining blank check stock after destruction?
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How are check overdraft deficiencies recorded, reported, and cleared?
How are check overdraft deficiencies recorded, reported, and cleared?
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How are unresolved losses of funds in the account of a former DO reported?
How are unresolved losses of funds in the account of a former DO reported?
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What form is used to document the receipt of negotiable instruments?
What form is used to document the receipt of negotiable instruments?
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Who manages the Navy Cash card stock?
Who manages the Navy Cash card stock?
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Who is responsible for spare CADs?
Who is responsible for spare CADs?
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What happens to a Navy Cash Kiosk transfer with NSF?
What happens to a Navy Cash Kiosk transfer with NSF?
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What does the CVT verify?
What does the CVT verify?
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How far in advance must split pay be stopped?
How far in advance must split pay be stopped?
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What error indicates a permanently blocked Navy Cash card?
What error indicates a permanently blocked Navy Cash card?
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What form documents transfers between appropriations?
What form documents transfers between appropriations?
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Which report acts as a fraud detection tool?
Which report acts as a fraud detection tool?
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Who manages spare Card Accepting Devices (CADs)?
Who manages spare Card Accepting Devices (CADs)?
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What does the CVT (Cash Verification Team) verify?
What does the CVT (Cash Verification Team) verify?
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Which code indicates that the ACH privileges on the account were deliberately blocked?
Which code indicates that the ACH privileges on the account were deliberately blocked?
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Which code indicates that the ACH privileges were blocked automatically?
Which code indicates that the ACH privileges were blocked automatically?
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Which code indicates no linked account information was provided during enrolment?
Which code indicates no linked account information was provided during enrolment?
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What is the maximum purchase card limit?
What is the maximum purchase card limit?
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Who signs the DD 577 for the NCAO?
Who signs the DD 577 for the NCAO?
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Who signs the DD 577 for the Deputy NCAO?
Who signs the DD 577 for the Deputy NCAO?
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How to deposit cash into a merchant's account?
How to deposit cash into a merchant's account?
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Where are the FSGs located?
Where are the FSGs located?
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Who assists ships with technical issues for Navy Cash?
Who assists ships with technical issues for Navy Cash?
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What is a minor loss?
What is a minor loss?
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What is considered a major loss?
What is considered a major loss?
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What form is used to record a physical loss in the DO's account?
What form is used to record a physical loss in the DO's account?
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What form are minor/major loss amounts recorded on?
What form are minor/major loss amounts recorded on?
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How to report a major loss to DFAS?
How to report a major loss to DFAS?
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What form do you use to record a physical loss in the DO's account?
What form do you use to record a physical loss in the DO's account?
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How do you report a major loss to DFAS?
How do you report a major loss to DFAS?
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How long do you have to report suspected misuse of public funds?
How long do you have to report suspected misuse of public funds?
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How do you report a major loss to DFAS?
How do you report a major loss to DFAS?
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What forms do you use to record the amount of the loss?
What forms do you use to record the amount of the loss?
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What is SF 1219?
What is SF 1219?
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Who approves CHAs for DOs and their staff?
Who approves CHAs for DOs and their staff?
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When do DOs request CHAs?
When do DOs request CHAs?
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How can funds be delivered if a DO can't physically collect them?
How can funds be delivered if a DO can't physically collect them?
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Who is responsible for requesting and securing cash?
Who is responsible for requesting and securing cash?
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What document defines the Treasury's cash balance management?
What document defines the Treasury's cash balance management?
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What is the DD 2659 form?
What is the DD 2659 form?
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How often are vault combinations changed?
How often are vault combinations changed?
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Where are the combinations to safes kept?
Where are the combinations to safes kept?
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What type of safe is used for under $7,500?
What type of safe is used for under $7,500?
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Minor Loss?
Minor Loss?
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Major Loss?
Major Loss?
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What Form Records Physical Loss?
What Form Records Physical Loss?
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What Forms Record Loss Amount?
What Forms Record Loss Amount?
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How to Report a Major Loss?
How to Report a Major Loss?
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When to Report Suspected Fraud?
When to Report Suspected Fraud?
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Where Do You Record the Loss Amount?
Where Do You Record the Loss Amount?
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What form records a DO's monthly accountability?
What form records a DO's monthly accountability?
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What is the DD 2659?
What is the DD 2659?
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How can DOs advance cash to their staff?
How can DOs advance cash to their staff?
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What is the maximum amount for a change fund?
What is the maximum amount for a change fund?
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How often are change funds inspected?
How often are change funds inspected?
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What form is used to ship coin or currency?
What form is used to ship coin or currency?
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What legal authority allows DISBOs to manage public funds?
What legal authority allows DISBOs to manage public funds?
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Deposit Frequency on Naval Vessels
Deposit Frequency on Naval Vessels
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Deposits Before and After Departing Port
Deposits Before and After Departing Port
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Depositing Treasury Checks Overseas
Depositing Treasury Checks Overseas
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Preferred Cash Deposit Method
Preferred Cash Deposit Method
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DO Transfer and Fund Deposits
DO Transfer and Fund Deposits
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Deposit Total on DD 2657
Deposit Total on DD 2657
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Treasury's International Payment System
Treasury's International Payment System
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Reversing Deposit Transactions
Reversing Deposit Transactions
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What form is used to record a physical loss?
What form is used to record a physical loss?
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Where do you record the amount of a loss?
Where do you record the amount of a loss?
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When must you report suspected misuse of public funds?
When must you report suspected misuse of public funds?
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Where do you record the amount of a loss?
Where do you record the amount of a loss?
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SF 1219
SF 1219
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DD 2659
DD 2659
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What is ITS.gov?
What is ITS.gov?
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What system can print out the ALC's activity?
What system can print out the ALC's activity?
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What is Pay.gov?
What is Pay.gov?
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What is the maximum deposit limit for Navy vessels at sea?
What is the maximum deposit limit for Navy vessels at sea?
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How do DOs handle deposits on Navy vessels?
How do DOs handle deposits on Navy vessels?
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When do Navy vessels DOs make deposits?
When do Navy vessels DOs make deposits?
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What are the preferred and least preferred cash deposit methods?
What are the preferred and least preferred cash deposit methods?
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How should cash be mailed?
How should cash be mailed?
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When should a DO deposit all funds?
When should a DO deposit all funds?
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What line on the DD 2657 do you enter the total of all deposits?
What line on the DD 2657 do you enter the total of all deposits?
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What is OTCnet?
What is OTCnet?
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What must Block 6 of the OTCnet deposit ticket identify?
What must Block 6 of the OTCnet deposit ticket identify?
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How long do we retain scanned negotiable instruments?
How long do we retain scanned negotiable instruments?
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How much must receipts total to be deposited on the same day?
How much must receipts total to be deposited on the same day?
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When should deposits be made, regardless of the total amount?
When should deposits be made, regardless of the total amount?
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Treasury International Payment System (ITS.gov)
Treasury International Payment System (ITS.gov)
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Deposit Total on the DD 2657
Deposit Total on the DD 2657
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How do you report a major loss?
How do you report a major loss?
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How do you report suspected misuse of public funds?
How do you report suspected misuse of public funds?
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What is the SF 1219?
What is the SF 1219?
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What happens to a DO's funds during a transfer?
What happens to a DO's funds during a transfer?
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Where do you record the total deposit amount for the day?
Where do you record the total deposit amount for the day?
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What happens if a deposit isn't confirmed?
What happens if a deposit isn't confirmed?
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What happens to unclaimed funds on a Navy Cash card (amounts greater than $25)?
What happens to unclaimed funds on a Navy Cash card (amounts greater than $25)?
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What happens to unclaimed funds on a Navy Cash card (amounts less than $25)?
What happens to unclaimed funds on a Navy Cash card (amounts less than $25)?
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What instruction guides agencies handling unclaimed moneys?
What instruction guides agencies handling unclaimed moneys?
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What happens to a Navy Cash card if the holder dies, is injured, or is an unauthorized absentee?
What happens to a Navy Cash card if the holder dies, is injured, or is an unauthorized absentee?
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What is the preferred payment method for foreign currency transactions?
What is the preferred payment method for foreign currency transactions?
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What secure government-wide collection portal provides an array of services to agencies for obtaining and processing collections, billing, forms, reporting, and collections efficiently and timely?
What secure government-wide collection portal provides an array of services to agencies for obtaining and processing collections, billing, forms, reporting, and collections efficiently and timely?
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What is the Treasury's comprehensive international payment and collection system?
What is the Treasury's comprehensive international payment and collection system?
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What is OTCnet and what does it do?
What is OTCnet and what does it do?
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What web application helps federal agencies manage and report all check and cash deposits?
What web application helps federal agencies manage and report all check and cash deposits?
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Where can an organization print out its ALC's activity to ensure all transactions are accounted for?
Where can an organization print out its ALC's activity to ensure all transactions are accounted for?
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What form does the DO prepare and process if a deposit is never confirmed or the depository notifies the DO that the deposit was never received?
What form does the DO prepare and process if a deposit is never confirmed or the depository notifies the DO that the deposit was never received?
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When is the IPAC system available to enter bills or transfers for a particular month?
When is the IPAC system available to enter bills or transfers for a particular month?
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How much in receipts must agencies deposit on the same business day received prior to the depositary cutoff time?
How much in receipts must agencies deposit on the same business day received prior to the depositary cutoff time?
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How does a DO handle deposits on Navy vessels?
How does a DO handle deposits on Navy vessels?
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What constitutes a major loss?
What constitutes a major loss?
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What code signals deliberate blockage of ACH privileges?
What code signals deliberate blockage of ACH privileges?
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What is a fraud detection report used for?
What is a fraud detection report used for?
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What type of safe is used for less than $7,500?
What type of safe is used for less than $7,500?
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Where are safe combinations kept?
Where are safe combinations kept?
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DO Notification for Funds Above $10,000
DO Notification for Funds Above $10,000
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When to Request a CHA
When to Request a CHA
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Safe Combination Management
Safe Combination Management
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Safe Storage for Lower Amounts
Safe Storage for Lower Amounts
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Maximum Deposit Limit on Navy Vessels
Maximum Deposit Limit on Navy Vessels
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Foreign Currency Exchange Rates
Foreign Currency Exchange Rates
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Treasury's International Payment System (ITS)
Treasury's International Payment System (ITS)
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Reverse Deposit Transaction
Reverse Deposit Transaction
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Navy Vessel Deposit Limit
Navy Vessel Deposit Limit
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Navy Vessel Deposit Schedule
Navy Vessel Deposit Schedule
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How is the total amount of cash transactions recorded on the DD 2657?
How is the total amount of cash transactions recorded on the DD 2657?
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What effect does the total of cash transactions have on U.S. Currency on Hand?
What effect does the total of cash transactions have on U.S. Currency on Hand?
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How are the DD 2657 and Daily Cash Transaction Ledger connected?
How are the DD 2657 and Daily Cash Transaction Ledger connected?
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What is the relationship between block 10 and line 6.2A on the DD 2657?
What is the relationship between block 10 and line 6.2A on the DD 2657?
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When does the NCAO close out Navy Cash?
When does the NCAO close out Navy Cash?
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How many days before the 27th does the EOM process start?
How many days before the 27th does the EOM process start?
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What type of card is used for purchases on ships?
What type of card is used for purchases on ships?
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How many incorrect PIN attempts block a Navy Cash card permanently?
How many incorrect PIN attempts block a Navy Cash card permanently?
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What form is used for Navy Cash refunds onboard ships?
What form is used for Navy Cash refunds onboard ships?
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How can a negative balance be resolved in a Navy member's account during their final month of service?
How can a negative balance be resolved in a Navy member's account during their final month of service?
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What is the time limit for resolving negative balances for Navy Cash cardholders?
What is the time limit for resolving negative balances for Navy Cash cardholders?
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Who manages the stock of Navy Cash cards?
Who manages the stock of Navy Cash cards?
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What must be done to Visitor cards before they are reissued?
What must be done to Visitor cards before they are reissued?
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What form do individuals need to complete to enroll in Navy Cash?
What form do individuals need to complete to enroll in Navy Cash?
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What happens to expired Navy Cash cards?
What happens to expired Navy Cash cards?
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What is the maximum amount allowed on a closed-loop Navy Cash account?
What is the maximum amount allowed on a closed-loop Navy Cash account?
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What log is maintained for each type of Navy Cash card?
What log is maintained for each type of Navy Cash card?
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What are the different closed-loop transaction limits for CVNs, LHAs, and LHDs?
What are the different closed-loop transaction limits for CVNs, LHAs, and LHDs?
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What is the Standard Closed-Loop Limit for Navy Cash cards?
What is the Standard Closed-Loop Limit for Navy Cash cards?
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What is the daily maximum limit for transferring funds between bank accounts and Navy Cash?
What is the daily maximum limit for transferring funds between bank accounts and Navy Cash?
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What are the standard limits for transferring funds between closed and open loops on Navy Cash?
What are the standard limits for transferring funds between closed and open loops on Navy Cash?
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What is the daily maximum limit for ACH transfers for merchants settling to bank or credit union accounts?
What is the daily maximum limit for ACH transfers for merchants settling to bank or credit union accounts?
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ITS.gov
ITS.gov
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Pay.gov
Pay.gov
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Maximum Deposit Limit for Navy Vessels at Sea
Maximum Deposit Limit for Navy Vessels at Sea
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What form is used to document the negotiable instrument received?
What form is used to document the negotiable instrument received?
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When funds are deposited with agents, they complete receipts on the _______of the DD 1131?
When funds are deposited with agents, they complete receipts on the _______of the DD 1131?
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When funds are deposited with agents, submit the ________ of the DD 1131, together with supporting documents, with their financial reports to the DO?
When funds are deposited with agents, submit the ________ of the DD 1131, together with supporting documents, with their financial reports to the DO?
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Disbursing activities may issue only multi-hued, standard size checks ____________ against the Treasury’s account?
Disbursing activities may issue only multi-hued, standard size checks ____________ against the Treasury’s account?
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When a payee overpays an amount due totaling $1.00 or less, collect the overpayment into receipt which account?
When a payee overpays an amount due totaling $1.00 or less, collect the overpayment into receipt which account?
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Study Notes
Designation of Disbursing Officials
- Title 31, U.S. Code, allows the Secretary of Defense to appoint disbursing officials for DoD funds.
Treasury Reporting
- Title 31, U.S. Code, outlines the Secretary of the Treasury's role in preparing reports on the U.S. government's financial operations.
Navy Cash System Tools
- The Navy cash financial system uses an Automated Password Change Tool for easier routine password changes.
- The NCAO maintains a stock of Navy Cash cards.
- The Sales Officer is responsible for all spare Card Accepting Devices (CADs).
- Navy Cash must be closed out prior to 2100Z on the 27th of each month (if the 27th falls on a weekend or holiday, close out the business day prior).
- Navy Cash card used for purchases aboard ship, only usable on board ship, but can be used on any ship equipped with Navy Cash.
- If a cardholder enters their PIN incorrectly ten or more times, the card becomes permanently blocked and must be replaced.
- 10 Navy Cash cards sent via USPS directly to the individual cardholder.
- A report for instant issue cards issued through the Disbursing Application is found by selecting Operations Reports in the Reports pull-down menu.
- The EOM process generally begins in the Sales Division five days before the 27th of the month.
- If Navy Cash experiences a hardware, software, or communications failure, the NCAO first action is to troubleshoot, isolate, and correct the problem.
- If a cardholder desires a refund from a merchant on the ship, the cardholder obtains a Navy Cash Refund Chit.
- Negative Balance Resolution: For members separating within 30 days, the NCAO posts a debt to the member's pay account via DD Form 139.
- Negative Balance Review: The NCAO reviews the Daily Negative Balance Report daily and resolves negative balances for cardholders within 30 days of transfer or terminal leave/discharge.
- Navy Cash Account Opening: Individuals enroll using FS Form 2887.
- Closed-Loop Limit: No more than $1,000 can be loaded or debited from the closed loop.
- CVN/LHA/LHD Closed-Loop Limits: $50,000 for MWR Officers and Wardroom Mess Treasurers, $10,000 for all other Accountable Officials. Other ships: $10,000 for MWR and Wardroom Mess, $2,500 for others.
- Daily ACH Transfer Limit: $400 maximum.
- Standard ACH Transfer Limit (for merchants): $5,000 daily maximum
- Navy Cash Card Issuance: Instant issue cards for new enrollees, embossed permanent cards for bulk enrollments. These are given to those who are new enrollees or need replacements for lost, stolen, damaged, or expired cards.
- Visitor Cards: Visitor cards must have any remaining balance cashed out before leaving the ship.
- Unidentified Cardholder Funds: NCAO should cash out any residual funds and transfer the balance to the Unclaimed Moneys merchant via NCDA.
- Expired/Near-Expiry Cards: Any expired or cards expiring within 90 days must be destroyed. Destruction of cards documented in Navy Cash Card Issue Log.
- Cardholder Limits (Individual): The NCAO can modify closed-loop load/debit and ACH transfer limits for individual cardholders.
- Card Stock Management: NCAO maintains instant issue and visitor card stock.
- Card Delegation: NCAO can delegate card custody to a representative in writing.
- Card Log: A Bulk Navy Cash Card Log keeps track of issued cards (number, name, date, and signature).
Commanding Officer Authority
- Official DoD funds are disbursed by the commanding officer's order or authorization, unless a superior directs otherwise.
Budget Clearing Account
- The budget clearing account number is F3875.
Authorization for Disbursing Officials (DOs)
- DOs are authorized (31 U.S.C. § 3321) to disburse funds upon receipt of properly certified vouchers from appointees (31 U.S.C. § 3325).
Requesting a Disbursing Office
- A memorandum (DFAS-IN), specifying the activity's needs and the nearest Federal Reserve Bank (FRB) or depositary, is sent to establish a new or external disbursing office.
Commander's Role
- The commander, if establishing a disbursing office is needed for efficient activity, must endorse the request for establishment.
Taxable Funds Management
- DOs handling taxable funds must ensure payment activities have an Employer Identification Number (EIN) for income reporting and withholdings.
Notification of New/Reactivated Disbursing Office
- Fiscal Service, specifically the Check Reconciliation Branch, is immediately notified when a disbursing office is activated or reactivated.
Appointment of Accountable Officials
- Accountable officials are appointed using DD Form 577; this form and signature specimens are sent to DFAS-IN/JJFKCB.
- The NCAO signs the DD Form 577 for the NCAO position, and the Deputy NCAO signs the DD Form 577 for the Deputy position.
Termination of Appointments
- Appointments are terminated using Section IV of DD Form 577.
DO Activation Memorandum
- When activating/relieving a DO, or on disbursing office reactivation, a memorandum containing check range details (blank Treasury checks), disbursing activity details (name, DSSN), names & ranks, Account opening dates, is prepared.
Accountability Transfer
- Accountability transfer dates are established between DOs, subject to command approval, using SF 1219.
Final Accountability Statements
- Final SF 1219 (marked "FINAL") and SF 1179 (marked "FINAL") statements of accountability are prepared by the outgoing and incoming DOs.
Incomplete Signature Specimens
- Incoming DOs with no prior signature medium need to provide three official signature specimens.
DDO Acting for Deceased/Incapacitated DO
- A DDO may continue disbursing in the deceased/incapacitated/removed DO's name until the second month's end.
DDO Responsibility
- The acting DDO handles all the former DO's duties and submits all reports in the former DO's name.
Positions for Receiving Funds
- Collection agents receive funds from activities.
Disbursing Office Deactivation Notification
- Fiscal Service is notified via memorandum through DFAS-IN/JJFKCB when a disbursing office is deactivated.
Fund Deposit Location
- Currency, coins, instruments, and LDA balances must be deposited to the Treasury's credit.
Check Stock Destruction
- Remaining blank checks are destroyed and reported via SF 1179.
SF 1219 Covering Period
- SF 1219 covers the period from the accounting period's start to the final business day. DD 2657 reports routine transactions in the account.
Check Overdraft/Loss Reporting
- Check overdrafts/losses are reported daily (DD 2657 line 9.2A/9.2) and monthly (SF 1219 line 9.2).
Other Accountability Items Reporting
- Unresolved deficiencies (other than check issues or losses) are reported using DD 2657 and SF 1219 line 9.4.
Negotiable Instrument Documentation
- OF 1017-G, Journal Voucher, documents negotiable instruments.
- Negotiable instruments must be endorsed on the back in the 1 ½ inch space.
DD 1131, Cash Collection Voucher Procedures
- Funds deposited with agents require completed DD 1131 forms, with originals and three copies submitted.
Voucher Control Log
- A daily DD 2659 (Voucher Control Log) is maintained for collected vouchers.
Handling Small Over/Underpayments
- Overpayments of $1 or less go to 1099 account, underpayments go via SF 1080.
Canceled Check Proceeds Collection
- SF 1098 collects proceeds of canceled Treasury checks.
Depositing Treasury Checks
- DD 707 governs depositing Treasury checks under the DSSN.
Check Order Quantities
- Standard check order is one year's supply, unless modified.
- Check stock is maintained at a six-month supply, reorder at nine-month supply.
- Checks are negotiable for one year.
Order Treasury Checks
- Use DD Form 282 or DD 448 to order Treasury checks.
Check Size & Color
- Checks should be standard size (7 3/8" x 3 1/4") and multi-hued.
Check Verification/Warranty
- Upon check shipment, DOs or DDOs perform 120-day warranty checks for defects, missing checks/tapers.
Check Stock Inventory
- DOs or DDOs inventory checks every 90 days.
Lost/Stolen Checks Reporting
- Loss/Theft reports go to the United States Secret Service and Fiscal Service commanders.
Large Payments
- Payments over $99,999,999.99 require multiple checks.
Amount Discrepancies Reporting
- Differences over $1 in reports trigger FMS 5206.
Check Loss/Theft/Mutilation Payee Reporting
- Payee reports the loss within one year of issue using DD 2660; Disbursing office documents claims on SF 1184 for supporting Treasury requests.
Collection Receipt Methods
- DoD Form 1131 (Cash Collection Voucher) is used for collection into Treasury miscellaneous receipts.
Collection Reporting
- CIR (Collections Information Repository) report details credits to appropriations from voucher-supported collections.
Funds Turnover Reporting/Closing Office
- DD 2740 or DD 2665 balances daily.
Verification of Treasury Checks and Report Discrepancy
- Treasury Check Information System (TCIS) verifies check amounts; discrepancy (over $1) reports generate FMS 5206.
CHA Requests
- DOs submit requests for CHAs semiannually, allowing enough time for CHA authority to become effective on October 1 and April 1 of each year.
Security Reporting for Funds Above $10,000
- A DO or another accountable official, either arriving to pick up or leaving the disbursing activity with funds of $10,000 or above, notifies the commander and the security police through the command or other duty officer.
Weekly Foreign Currency Exchange Rates
- Find weekly foreign currency exchange rates at the Federal Reserve Bank website.
Navy Cash Equipment Transfer
- Enclosed: Navy Cash Pre-Audit/Turnover Checklist, Custody of Navy Cash Equipment Checklist.
- Copy to: Commanding Officer and Supply Officer.
Navy Cash Enrollment Forms:
- The enrollment form for individual cardholders is FS Form 2887.
Additional Information (updated)
- ... (remainder of the Additional Information, unchanged)
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Description
This quiz explores the key procedures related to disbursing DoD funds, including the roles of disbursing officials, Treasury reporting, and the Navy's financial systems. Understand the legal framework guiding these operations and the authority of commanding officers in fund disbursement.
