DoD Cost-Comparison Quiz
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Questions and Answers

What triggers the start of the cost-comparison process for DoD?

  • The initiation of competitions under Circular A-76
  • Receipt of the appropriations bill
  • The completion of employee consultations
  • The date of congressional notification (correct)

    • Which law imposes a governmentwide moratorium on public-private competitions for the DoD?

  • Federal Acquisition Reform Act
  • FY 2020 Financial Services and General Government Appropriations Act (correct)
  • Public Law 111-84
  • FY 2010 Defense Authorization Act

    • Under what condition can competitions still be authorized despite the moratorium imposed on the DoD?

  • When prior authorization is obtained from Congress
  • When DoD employees are willing to participate
  • For work currently being done by the private sector that can potentially be brought in-house (correct)
  • If the competition is approved by the Administrative Office

    • What is required before the Department of Defense can initiate public-private competitions?

    <p>A report and certification as required by Public Law 111-84, Section 325</p> Signup and view all the answers

    Which of the following actions should a federal employee take when offered a consulting job with a company contracting with their agency?

    <p>Decline the job to prevent any conflict of interest</p> Signup and view all the answers

    What is required of the head of an executive agency when considering contracting with a private-sector source?

    <p>They shall use a competitive process to select the source.</p> Signup and view all the answers

    What costs must the head of the executive agency consider when evaluating the financial advantage of contracting?

    <p>All costs including quality assurance and overhead costs.</p> Signup and view all the answers

    What principle guides the competition for activities not inherently governmental as per the FAIR Act?

    <p>Competition must be fair and follow a specified process for identifying such activities.</p> Signup and view all the answers

    Under what circumstances should agencies convert work from employees to contractors according to the provisions?

    <p>When it demonstrates financial advantage through standard competitions.</p> Signup and view all the answers

    What is the purpose of the Federal Workforce Restructuring Act (FWRA) regarding executive branch employment?

    <p>To place ceilings on executive branch civilian employment.</p> Signup and view all the answers

    What does the term 'realistic and fair' imply regarding cost analysis in contracting?

    <p>Costs must reflect actual expenses and be justifiable.</p> Signup and view all the answers

    Which of the following groups should not disproportionately face employee reductions according to the FWRA?

    <p>Employees with disabilities and their aides.</p> Signup and view all the answers

    What is the primary purpose of OMB Circular A-76?

    <p>To empower federal managers to make rational and justifiable business decisions.</p> Signup and view all the answers

    Which of the following aspects is NOT supported by OMB Circular A-76?

    <p>Guaranteeing that government functions will always be performed in-house.</p> Signup and view all the answers

    What does the FAIR Act of 1998 relate to regarding OMB Circular A-76?

    <p>It establishes a policy framework for commercial activity performance by federal agencies.</p> Signup and view all the answers

    What is one of the key goals of the U.S. government's policy as outlined in OMB Circular A-76?

    <p>To achieve economy and enhance productivity.</p> Signup and view all the answers

    When conducting standard competitions based on OMB Circular A-76, what must agencies ensure?

    <p>All costs are considered and that these costs are realistic and fair.</p> Signup and view all the answers

    What does the term 'inherently governmental functions' refer to in the context of OMB Circular A-76?

    <p>Functions so closely related to public interest that they must be performed by government employees.</p> Signup and view all the answers

    What role does competition play in the implementation of OMB Circular A-76?

    <p>It is crucial for enhancing quality, economy, and productivity.</p> Signup and view all the answers

    Which of the following is a responsibility of the Performance Work Statement (PWS) when critical services are involved?

    <p>It must detail plans for expansion in emergency situations.</p> Signup and view all the answers

    How does OMB Circular A-76 define the relationship between commercial activities and federal operations?

    <p>There should be a balance between governmental functions and commercial sector performance.</p> Signup and view all the answers

    In what manner should the federal government approach the procurement of commercial products and services?

    <p>By relying on commercially available sources while ensuring cost efficiency.</p> Signup and view all the answers

    Study Notes

    Participant Guide

    • The document is a participant guide for EDFMTC Module 1: Resource Management Environment
    • The guide belongs to the Society of Defense Financial Management (SDFM) and Management Concepts.

    Manpower Management

    • This is Module 2 of the EDFMTC course.
    • The module explores the role of financial management in planning, estimating, and mobilizing manpower in the DoD.
    • The module covers two areas: defense manpower management and defense manpower operations and ethics.
    • Defense manpower management involves planning, organizing, and directing personnel to meet operational needs.
    • Defense manpower operations and ethics covers ethical considerations and responsibilities of personnel management.
    • The lessons are: Defense Manpower Management and Defense Manpower Operations and Ethics.

    Defense Manpower Management

    • This is Lesson 1 of Module 2
    • It describes the relationship between DoD manpower financial budgets and manpower structure.
    • It summarizes mobilization processes for military and civilian personnel.
    • It distinguishes between outsourcing and privatization.
    • Defense manpower management focuses on matching personnel with appropriate skills and places in a timely manner.
    • Activities include: structure and allocation planning, estimating, and mobilization and crisis management.
    • The organization of the Department of Defense is described with its various agencies and offices.

    Defense Manpower Management Defined

    • Defensive manpower management is about determining manpower requirements for budgeting purposes.
    • It involves reporting manpower strengths to the Office of Management and Budget (OMB).

    Terminology and Concepts

    • Actual strength refers to the number of personnel at a point in time.
    • Assigned strength is an entire service's actual strength.
    • Authorized strength is the total strength authorized by Congress.
    • Average strength is the average over a time span.
    • DoD civilian workforce involves civilians or foreign nationals hired by the DoD, paid from appropriated or non-appropriated funds.
    • End strength is the strength at the end of a fiscal year.
    • Future Years Defense Program (FYDP) is the official DoD report on the resources provided.
    • Force structure involves all units in a DoD component.
    • Manpower programming combines personnel procurement, training, and assignment processes.
    • Peacetime strength refers to the authorized and programmed strength in an FYDP.

    Defense Manpower Management Defined

    • Defense Manpower Management is the process for determining manpower requirements for budgeting purposes and reporting manpower strengths to the Office of Management and Budget (OMB) .

    Defense Manpower Management by the Secretary of Defense

    • The first priority for manpower planning is major combatant commands.
    • Remaining forces are assigned to support combat forces within approved levels of strength.
    • Civilian requirements are dependent on planning and workload factors necessary for operation.
    • Manpower for areas needing both military and civilian personnel should be projected as a total.
    • Civilian personnel are utilized in appropriate positions as per laws, training, security, discipline, rotation, or combat readiness requirements.
    • Indigenous personnel are prioritized to support DoD mission, as needed.

    Defense Manpower Management - Authorization

    • Title 10 of the U.S. Code mandates annual authorization of U.S. military end strength by Congress.
    • The President's Budget and the National Defense Authorization Act (NDAA) set and/or adjust these strength levels.

    Global Force Management (GFM)

    • The Joint Chiefs of Staff manages globally allocated military manpower.
    • GFM considers force readiness, availability, demand from combatant commanders, logistical and transportation capacities.

    Lesson 1 - Defense Manpower Management

    • Discusses the relationship between DoD manpower financial budgets and manpower structure.
    • Summarizes mobilization processes for military and civilian personnel.
    • Differentiates between outsourcing and privatization.

    Lesson 1 - Introduction to Defense Manpower Management

    • Describes the relationship between DoD's manpower financial budgets and organization/structure.
    • Summarizes mobilization processes for military and civilian personnel.
    • Discusses the differences between outsourcing and privatization.

    Lesson 1 - Defense Manpower Management

    • The first priority for programming manpower is that for major combatant commands' needs.
    • Remaining forces are manned to support combat forces.
    • Civilian needs are based on planning and workload.
    • Civilian personnel can be used only in positions that do not require military personnel. (e.g., law, training, security, discipline.)
    • Indigenous personnel are hired to support DoD mission.

    Manpower Estimation

    • Personnel budget estimation uses full-time equivalent (FTE) employment.
    • FTE employment is determined by total number of hours worked.
    • Common full-time equivalent terminology includes full-time permanent (FTP), Other than full-time permanent (OTFTP).
    • Turnover rates are calculated by dividing the number of employees who left positions in a year by total number of positions.
    • The average number of days from an employee leaving a position and the position being filled is the fill rate, per year.
    • Lapse rate is turnover rate multiplied by fill rate.

    Budget Formulation for Manpower

    • Budgets for military manpower are based on average end strength throughout the fiscal year.
    • The budgets are organized by officers, enlisted personnel and cadets, and components (active, reserve, and National Guard).
    • DoD FMR details budgeting for military manpower, including the related budget exhibits needed for submission to OUSD(C) and the justification material required in the President's Budget.
    • Budgeting for military manpower is focused on finding the most effective mix of personnel (civilians, contractors, or temporary personnel.)
    • Accurate pricing of estimated end strength and FTEs, incorporation of pay raises, and limiting unnecessary growth in average grade are factors that help with budget formulation.

    Manpower Utilization Policy

    • DoD manpower utilization policy for mobilization or wartime is based on:
    • Terminating or deferring activities that are not essential to the war effort.
    • Assigning military personnel to jobs contributing to the war unless required by law or necessary skills
    • Alternative manpower is not available.

    Mobilization

    • Defense leaders consider the civilian workforce, impact of mobilization, and contingency planning.
    • Loss of civilian employees (reserve/retired military) or those drafted into military service are considered.
    • Civilian workforce expansion during contingencies and emergencies requires planning for hiring and recruitment.
    • DoD civilian retirees, non-recall (over 60 or with disability) and employees from other federal agencies or contractors can be considered.
    • Overtime and temporary employees can also be considered.

    Defense Manpower Operations and Ethics

    • This lesson describes the role of OMB Circular A-76 in implementing the Federal Activities Inventory Reform Act of 1998.
    • It details the key elements of OMB Circular A-76 related to the Most Efficient Organization (MEO).
    • It explains the Commercial Activities Program, including relevant terms.
    • It defines key government ethical standards as well.

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    Related Documents

    EDFMTC Module 1 Section 2 Extract - Participant Guide PDF

    Description

    Test your knowledge on the cost-comparison process for the Department of Defense, including key laws and regulations that govern public-private competitions. Understand the conditions under which these competitions can occur and the principles guiding them. This quiz covers important aspects of federal contracting and workforce restructuring.

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