Documenting Interviews and Avoiding Discrimination

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Questions and Answers

What is the purpose of maintaining records of candidate interviews?

To document questions asked, responses, and assessments.

Why should job postings avoid specifying preferences based on protected characteristics?

To avoid discrimination and ensure equal opportunities for all candidates.

What is the purpose of including equal opportunity statements in job postings?

To communicate commitment to diversity and non-discrimination, and to encourage a wider range of candidates to apply.

Why should skills assessments be job-related and fairly administered?

<p>To ensure fairness and relevance to the job requirements.</p> Signup and view all the answers

What is the importance of using gender-neutral language in job postings?

<p>To ensure inclusivity and avoid unintended bias.</p> Signup and view all the answers

Why should qualifications and requirements be clearly outlined in job postings?

<p>To ensure that candidates understand the necessary skills and qualifications for the role.</p> Signup and view all the answers

What is the purpose of providing constructive feedback to candidates after an interview?

<p>To provide insight into their performance and help them improve.</p> Signup and view all the answers

Why is training for interviewers important?

<p>To ensure that interviews are conducted fairly and unbiasedly.</p> Signup and view all the answers

What are the two categories of sources used in the screening process of candidates?

<p>Internal Sources and External Sources</p> Signup and view all the answers

What is the purpose of conducting telephonic or video interviews during the screening process?

<p>To verify the candidates, check their availability, and gain insight into their attitude, communication skills, and ability to answer interview questions</p> Signup and view all the answers

What are the three essential criteria that should be included in the shortlist?

<p>Education &amp; Work Experience, Skills and Knowledge, and Core Competencies</p> Signup and view all the answers

What is the outcome of the screening process after the resumes are screened?

<p>The cream/top layer of resumes are shortlisted</p> Signup and view all the answers

What is the purpose of blind applicant screening?

<p>To screen candidates in, not out</p> Signup and view all the answers

What is the final step of screening the resumes/candidates?

<p>Identifying the top candidates</p> Signup and view all the answers

What is the benefit of conducting assessments during the initial application phase?

<p>It helps in identifying the top candidates</p> Signup and view all the answers

Why is it important to decide on the maximum number for the shortlist?

<p>To identify the top candidates</p> Signup and view all the answers

What is the approximate cost of onboarding one new employee?

<p>$4,700</p> Signup and view all the answers

What is the benefit of leveraging employees with existing company knowledge and experience?

<p>It helps cover skills gaps faster and improves employee performance.</p> Signup and view all the answers

What is the outcome of recognizing and encouraging team members' goals?

<p>Employees have a more positive outlook at work and are more inspired to put forth their best efforts.</p> Signup and view all the answers

What is the advantage of using HRIS as an internal source of recruitment?

<p>HR staff can maintain background and knowledge, skills, and abilities (KSA) information on existing employees.</p> Signup and view all the answers

What is the result of not having to sift through resumes and qualify new candidates when recruiting from inside?

<p>It reduces the time and cost of typical outside hiring.</p> Signup and view all the answers

What happens when employees feel supported and valued?

<p>They have a more positive outlook at work.</p> Signup and view all the answers

What is the benefit of allowing employees to transition to new roles or learn new skills?

<p>They will be more inspired to put forth their best efforts.</p> Signup and view all the answers

What is the outcome of using HRIS to fill a vital role?

<p>The company gets the advantage of filling a vital role without the typical expense of recruiting at that skill level.</p> Signup and view all the answers

What is one benefit of promoting employees from within the organization?

<p>It can lower turnover rates and save the company money on hiring and onboarding new staff.</p> Signup and view all the answers

What is the process of shifting an employee from a lower position to a higher position with more responsibilities?

<p>Promotion.</p> Signup and view all the answers

What can happen if promotions don't come with pay raises or other advantages?

<p>Employees could feel underappreciated and look for work elsewhere.</p> Signup and view all the answers

What is one advantage of using internal recruitment sources?

<p>Utilizing current talent.</p> Signup and view all the answers

What is the process of interchanging from one job to another without any change in rank and responsibilities?

<p>Transfer.</p> Signup and view all the answers

Why is it important for businesses to ensure that promotions are fair and based on merit?

<p>To maintain fairness and prevent dissatisfaction among employees.</p> Signup and view all the answers

What can be a pitfall of promotions as a source for internal hiring?

<p>Employees feeling underappreciated and looking for work elsewhere if promotions don't come with pay raises or other advantages.</p> Signup and view all the answers

What is one way that internal recruitment sources can help companies?

<p>By keeping top performers.</p> Signup and view all the answers

What is the primary advantage of offering internship opportunities to students or recent graduates?

<p>To gain hands-on experience and exposure to the organization's work environment, serving as a pipeline for identifying and nurturing potential future employees.</p> Signup and view all the answers

What is the main drawback of recruiting through external sources?

<p>The cost incurred is very high compared to recruiting through internal sources.</p> Signup and view all the answers

What is the purpose of a talent pool database in recruitment?

<p>To collect and centrally manage potential candidates who match a company's needs, including their resumes, skills, and qualifications.</p> Signup and view all the answers

What is the primary benefit of using analytics and reporting tools in a talent pool database?

<p>To track key metrics and optimize recruitment strategies.</p> Signup and view all the answers

What is the definition of an interview?

<p>A purposeful exchange of ideas, the answering of questions, and communication between two or more persons.</p> Signup and view all the answers

What is the primary drawback of external sources of recruitment?

<p>The increased risk of turnover.</p> Signup and view all the answers

What is the purpose of segmenting candidates in a talent pool database?

<p>To match candidates with job vacancies based on criteria like skills and preferences.</p> Signup and view all the answers

What is the primary benefit of building relationships with candidates through a talent pool database?

<p>To attract top talent and fill job vacancies efficiently.</p> Signup and view all the answers

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Study Notes

Non-Discrimination in Job Postings

  • Avoid discrimination in job postings by using inclusive language and avoiding specifications based on protected characteristics like age, gender, or race.
  • Include equal opportunity statements in job postings to attract a wider range of candidates.

Documenting Interviews

  • Maintain records of candidate interviews, including questions asked, responses, and assessments.
  • Provide constructive feedback to candidates regarding their performance in the interview.

Skills Assessment

  • Ensure skills assessments or tests directly relate to the job's requirements and are administered fairly.

Inclusive Language

  • Use gender-neutral language in job postings to ensure inclusivity, e.g., "they" instead of "he" or "she" and "chairperson" instead of "chairman" or "chairwoman."

Internal and External Sources of Recruitment

  • Internal sources include promotions, transfers, and talent pool databases.
  • External sources include job postings, job boards, and recruitment agencies.
  • Internal recruitment sources have advantages like utilizing current talent, inspiring staff members, and keeping top performers.

Talent Pool Database

  • A talent pool database is a centralized collection of potential candidates who match a company's needs.
  • Recruiters source candidates from various channels and engage with them through regular communication.
  • The database helps build relationships with candidates, attract top talent, and fill job vacancies efficiently.

Interviewing

  • An interview is a purposeful exchange of ideas and communication between two or more persons.
  • Recruitment interviews involve assessing candidates' skills, knowledge, and fit for a job role.

Candidate Selection

  • Shortlist criteria should include education, work experience, skills, and knowledge, and core competencies.
  • Conduct blind applicant screening to avoid bias in the selection process.
  • Ensure skills assessments or tests directly relate to the job's requirements and are administered fairly.
  • Provide constructive feedback to candidates regarding their performance in the interview.

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