Podcast
Questions and Answers
What is required on the printed receipt used for generating MPCM receipts?
What is required on the printed receipt used for generating MPCM receipts?
- Signature of counter staff
- Custom details as per the Biller (correct)
- Date stamp of the office
- Approval from the Treasurer
How is the collection of cash/cheque in favor of the Postmaster transferred?
How is the collection of cash/cheque in favor of the Postmaster transferred?
- Through electronic transfer methods
- By direct deposit at bank branches
- By postal delivery services
- Under proper acquaintance in hand-to-hand receipt books (correct)
Which GL code is used to account for collections under Postal Net Deposit?
Which GL code is used to account for collections under Postal Net Deposit?
- GL Code-1800040200 (correct)
- GL Code-50506070
- GL Code-10203040
- GL Code-18000040X00
What method is used for payments to the Biller after deducting service charges and GST?
What method is used for payments to the Biller after deducting service charges and GST?
What occurs if the transaction fee/service charge is not deducted from the daily bill collection?
What occurs if the transaction fee/service charge is not deducted from the daily bill collection?
Which of the following is NOT a third-party product sold through the Post Office network?
Which of the following is NOT a third-party product sold through the Post Office network?
What frequency can payments to the Biller be made based on?
What frequency can payments to the Biller be made based on?
Under which GL code is the commission/service charges deducted accounted for?
Under which GL code is the commission/service charges deducted accounted for?
What is the correct treatment for the amount realized from the sale of publications and forms in the Department of Posts?
What is the correct treatment for the amount realized from the sale of publications and forms in the Department of Posts?
When receiving payment by cheque, which information must be provided?
When receiving payment by cheque, which information must be provided?
What data is included in the Form A.C.G.-106 submitted to the Circle Postal Accounts Office?
What data is included in the Form A.C.G.-106 submitted to the Circle Postal Accounts Office?
Under the detailed rules, where are the receipts for advertisements in the Department of Posts booked?
Under the detailed rules, where are the receipts for advertisements in the Department of Posts booked?
What should be transmitted along with the monthly accounts to the Circle Postal Accounts Office?
What should be transmitted along with the monthly accounts to the Circle Postal Accounts Office?
What is the primary level where receipts should be booked in the existing technology platform?
What is the primary level where receipts should be booked in the existing technology platform?
What type of information is included in the daily total of the schedule for sales of publications?
What type of information is included in the daily total of the schedule for sales of publications?
Which minor head is applicable for recording the sale proceeds of postal publications in the accounting system?
Which minor head is applicable for recording the sale proceeds of postal publications in the accounting system?
What is the primary responsibility of the officers authorized to accept advertisements in departmental publications?
What is the primary responsibility of the officers authorized to accept advertisements in departmental publications?
Which document must be granted to the payee after verification of credits in the accounts?
Which document must be granted to the payee after verification of credits in the accounts?
What information must be included when maintaining the register for advertisements?
What information must be included when maintaining the register for advertisements?
Which of the following is not a required column in the advertisement register?
Which of the following is not a required column in the advertisement register?
When a credit is afforded in accounts, which action must be immediately taken by the officer who received the credit?
When a credit is afforded in accounts, which action must be immediately taken by the officer who received the credit?
What must be documented if an advertisement is procured for the second time?
What must be documented if an advertisement is procured for the second time?
What is the procedure for handling recoveries made from advertisements in departmental publications?
What is the procedure for handling recoveries made from advertisements in departmental publications?
Which of the following details is not necessary when recording payment particulars for advertisements?
Which of the following details is not necessary when recording payment particulars for advertisements?
Study Notes
Receipts on Account of Advertisements in Departmental Publications
- Receipts on account of advertisements on department publications shall be accounted for. Recoveries are to be credited directly to government accounts.
- The officer accepting advertisements will be responsible for the correct realisation of charges due from the parties applying for the advertisements.
- A register shall be maintained with the following information:
- Serial No.
- Name of Advertiser
- Name of canvasser
- Nature of advertisement
- Particulars of space
- Page No. in the publication
- Rate of advertisement
- Amount charged
- Initial of the Officer testifying the correctness of the charge
- Date of credit
- Amount credited (a) by cheque (b) cash
- Name of the office in which the amount was credited
- Initial of the Officer verifying the creditor, the number, and date of communication of the Officer intimating the credit
- Amount of commission due to the canvasser
- Date of Payment
- Initial of the sanctioning authority
- Whether the advertisement procured for the first time or for the 2nd time. In the latter case, the period for which the first advertisement remained discontinued should also be stated
- Remarks
- In case of payment by cheque, the No. and date of the cheque and the name of the Bank drawn on shall be stated.
Receipts on Account of Advertisements in the Department of Posts
- Receipts on account of advertisements in the Department of Posts shall be booked under 1201-Postal receipts. On the existing technology platform, the receipts should be booked at the primary level under the relevant General Ledger Account under MH-1201.
Receipts for Sale of Publications and Forms
- The amount realized from the sale of publications, books of blank forms, etc., is credited under the detailed head, “Sale of Publications, blank forms, etc.,” below the sub-head under “Other items” under Minor Head ‘Other Receipts’ of the relative Head 1201-Postal Receipts.
- In respect of forms, publications etc., which can be directly identified as pertaining to Postal, the sale proceeds are taken to the respective minor and sub heads under 1201- Postal Receipts.
- In the existing technology platform, the amount is credited at the Primary level directly under the relevant General Ledger Account.
- Post Offices shall furnish a separate schedule in Form A.C.G.-106 to the Circle Postal Accounts Office along with their monthly accounts, showing particulars of the forms or publications, copies sold, and amount credited in the accounts.
- A statement showing opening balance, copies received during the month, copies sold during the month, and closing balance in respect of each kind of publication and form is also sent along with the schedule.
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Description
This quiz covers the essential procedures for managing advertisement receipts in departmental publications. It includes tracking charges, maintaining registers, and responsibilities of officers. Test your knowledge on the correct accounting practices and requirements for advertisement transactions.
