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Questions and Answers
What is the primary purpose of a policy statement in a Departmental Order?
What is the primary purpose of a policy statement in a Departmental Order?
- To outline specific responsibilities of each organizational element
- To provide a framework for the development of procedures (correct)
- To ensure all revisions are well-researched and coordinated
- To establish fixed rules for conduct of a particular activity
Which term indicates that a procedure is mandatory within a Departmental Order?
Which term indicates that a procedure is mandatory within a Departmental Order?
- 'May not'
- 'Should'
- 'Must' (correct)
- 'May'
When creating or revising a Departmental Order that affects another organizational entity, what must be done?
When creating or revising a Departmental Order that affects another organizational entity, what must be done?
- It should follow existing policies without changes
- It needs to be coordinated with the entity's commander (correct)
- It can be done without any coordination with the other entity
- It must be published in the Official Bulletin only
Which of the following elements is NOT typically included in the outline of a Departmental Order?
Which of the following elements is NOT typically included in the outline of a Departmental Order?
What is the correct font size for formatting a Departmental Order?
What is the correct font size for formatting a Departmental Order?
What aspect of a Departmental Order does the organization statement focus on?
What aspect of a Departmental Order does the organization statement focus on?
Which margin setting is specified for the top margin in a Departmental Order?
Which margin setting is specified for the top margin in a Departmental Order?
What do additional categories in a Departmental Order aim to accomplish?
What do additional categories in a Departmental Order aim to accomplish?
What is the required left margin for the departmental order document?
What is the required left margin for the departmental order document?
Which step is NOT required when entering the footer information for the first page?
Which step is NOT required when entering the footer information for the first page?
When making revisions, how should new wording be indicated?
When making revisions, how should new wording be indicated?
What is the final deadline for conducting the annual review of the Departmental Orders?
What is the final deadline for conducting the annual review of the Departmental Orders?
Who is responsible for ensuring that their Departmental Order is current and updated?
Who is responsible for ensuring that their Departmental Order is current and updated?
What action must a section commander take if their Departmental Order is current with no recommended changes?
What action must a section commander take if their Departmental Order is current with no recommended changes?
What happens if the Professional Compliance Section finds conflicts with accreditation standards?
What happens if the Professional Compliance Section finds conflicts with accreditation standards?
To strike through a word or phrase, which sequence of actions must be taken?
To strike through a word or phrase, which sequence of actions must be taken?
Which section of the Departmental Review Process initiates recommended changes?
Which section of the Departmental Review Process initiates recommended changes?
What must a unit commander do with the completed Departmental Order package after making changes?
What must a unit commander do with the completed Departmental Order package after making changes?
What is one of the key responsibilities emphasized in the professional responsibilities of the organization?
What is one of the key responsibilities emphasized in the professional responsibilities of the organization?
Which division of the MPD is commanded by an Assistant Chief of Police and reports directly to the Deputy Chief of Police?
Which division of the MPD is commanded by an Assistant Chief of Police and reports directly to the Deputy Chief of Police?
What is the primary goal of the Internal Affairs Section under the Office of the Chief of Police?
What is the primary goal of the Internal Affairs Section under the Office of the Chief of Police?
Which section of the MPD is NOT directly commanded by a Major of Police?
Which section of the MPD is NOT directly commanded by a Major of Police?
Who reports directly to the Chief of Police?
Who reports directly to the Chief of Police?
What aspect of community service is highlighted in the organization’s responsibilities?
What aspect of community service is highlighted in the organization’s responsibilities?
Which organizational division focuses on criminal investigations within the MPD?
Which organizational division focuses on criminal investigations within the MPD?
What is a key characteristic of problem solving emphasized in the professional responsibilities?
What is a key characteristic of problem solving emphasized in the professional responsibilities?
Which of the following is NOT one of the values covered in the professional responsibilities?
Which of the following is NOT one of the values covered in the professional responsibilities?
Who does the Administration Division report directly to?
Who does the Administration Division report directly to?
Which division is responsible for managing internal reviews of the Department's policies?
Which division is responsible for managing internal reviews of the Department's policies?
What is one goal of the Office of the Chief of Police - Internal Affairs Section?
What is one goal of the Office of the Chief of Police - Internal Affairs Section?
Which section is commanded by a Major of Police and reports directly to the Chief of Police?
Which section is commanded by a Major of Police and reports directly to the Chief of Police?
What is included in the organizational goals for the MPD?
What is included in the organizational goals for the MPD?
What is the primary purpose of the Criminal Investigations Division?
What is the primary purpose of the Criminal Investigations Division?
Which unit is responsible for processing and preserving evidence from crime scenes?
Which unit is responsible for processing and preserving evidence from crime scenes?
The Office of the Deputy Chief of Police is commanded by whom?
The Office of the Deputy Chief of Police is commanded by whom?
Which of the following does NOT directly report to the Deputy Chief of Police?
Which of the following does NOT directly report to the Deputy Chief of Police?
What is one of the objectives of the fingerprint comparison services?
What is one of the objectives of the fingerprint comparison services?
How does the Criminal Investigations Division support victims and witnesses of crimes?
How does the Criminal Investigations Division support victims and witnesses of crimes?
Which of the following is NOT a goal of the Criminal Investigations Division?
Which of the following is NOT a goal of the Criminal Investigations Division?
What type of cases does the Domestic Violence Unit focus on?
What type of cases does the Domestic Violence Unit focus on?
What is a key responsibility of pawn shops under the Criminal Investigations Division's guidelines?
What is a key responsibility of pawn shops under the Criminal Investigations Division's guidelines?
The Homicide Unit collaborates with which entities to prosecute offenders?
The Homicide Unit collaborates with which entities to prosecute offenders?
What must the Departmental Order package include?
What must the Departmental Order package include?
How often are Departmental Orders updated according to the accreditation standards?
How often are Departmental Orders updated according to the accreditation standards?
Who is responsible for verifying the structural format and accuracy of Departmental Orders?
Who is responsible for verifying the structural format and accuracy of Departmental Orders?
What is required for an update or annual revision that does not materially alter the Departmental Order?
What is required for an update or annual revision that does not materially alter the Departmental Order?
How must policy changes be submitted for approval?
How must policy changes be submitted for approval?
What happens to a Departmental Order that is repealed?
What happens to a Departmental Order that is repealed?
What is the role of the Policy Review Committee in relation to Departmental Orders?
What is the role of the Policy Review Committee in relation to Departmental Orders?
How are updated Departmental Orders communicated to members?
How are updated Departmental Orders communicated to members?
What should accompany the red line memorandum sent to the Professional Compliance Section?
What should accompany the red line memorandum sent to the Professional Compliance Section?
Which section is primarily responsible for maintaining their corresponding D.O. in the 'U' drive?
Which section is primarily responsible for maintaining their corresponding D.O. in the 'U' drive?
What must a Staff Duty Officer do before deviating from their designated duty hours?
What must a Staff Duty Officer do before deviating from their designated duty hours?
In case of a significant incident, who does the Staff Duty Officer need to notify?
In case of a significant incident, who does the Staff Duty Officer need to notify?
Who should the Staff Duty Officer notify when an employee requires hospital admission due to an injury?
Who should the Staff Duty Officer notify when an employee requires hospital admission due to an injury?
How should the Staff Duty Officer provide suggestions for improvement?
How should the Staff Duty Officer provide suggestions for improvement?
What is the first step in notifying the Staff Duty Officer about a situation?
What is the first step in notifying the Staff Duty Officer about a situation?
If a staff level officer is present during an incident, what responsibility do they assume?
If a staff level officer is present during an incident, what responsibility do they assume?
What must the Staff Duty Officer do during the Crime Call the following morning?
What must the Staff Duty Officer do during the Crime Call the following morning?
What is a responsibility of the Staff Duty Officer regarding crime initiatives?
What is a responsibility of the Staff Duty Officer regarding crime initiatives?
What should the intervening staff level officer do after taking action during an incident?
What should the intervening staff level officer do after taking action during an incident?
What is the primary purpose of the Miami Police Department's use of social media?
What is the primary purpose of the Miami Police Department's use of social media?
Who is responsible for managing the social media platforms used by the Miami Police Department?
Who is responsible for managing the social media platforms used by the Miami Police Department?
Which of the following is NOT a responsibility of the Social Media Unit?
Which of the following is NOT a responsibility of the Social Media Unit?
What action is intended to promote partnerships between the police and community stakeholders?
What action is intended to promote partnerships between the police and community stakeholders?
How should the Social Media Unit treat newsworthy materials before sharing them?
How should the Social Media Unit treat newsworthy materials before sharing them?
Which guideline is crucial for maintaining the integrity of the Miami Police Department on social media?
Which guideline is crucial for maintaining the integrity of the Miami Police Department on social media?
What is the benefit of using diverse social media platforms for the MPD?
What is the benefit of using diverse social media platforms for the MPD?
What is a potential negative consequence of improper social media use by police departments?
What is a potential negative consequence of improper social media use by police departments?
What rank is designated as Mid-Management Commanders in the Police Department?
What rank is designated as Mid-Management Commanders in the Police Department?
Who holds the second highest ranking position in the Police Department?
Who holds the second highest ranking position in the Police Department?
In the absence of any Section or Division Commander, who should be responsible for ensuring departmental orders are followed?
In the absence of any Section or Division Commander, who should be responsible for ensuring departmental orders are followed?
Which group of personnel have equal assignment status as civilian employees holding command positions?
Which group of personnel have equal assignment status as civilian employees holding command positions?
What must the ranking Patrol Section Duty Officer do when an established directive is departed from during an emergency?
What must the ranking Patrol Section Duty Officer do when an established directive is departed from during an emergency?
Who appoints the Deputy Police Chief?
Who appoints the Deputy Police Chief?
What should be done if a departmental member becomes aware of an emergency condition?
What should be done if a departmental member becomes aware of an emergency condition?
Which of the following positions is NOT considered a Senior Staff Officer?
Which of the following positions is NOT considered a Senior Staff Officer?
What method is primarily used for advancement in rank or classification within the Department?
What method is primarily used for advancement in rank or classification within the Department?
What determines seniority within the Police Department's chain of command?
What determines seniority within the Police Department's chain of command?
In which situation may a member report information outside the established chain of command?
In which situation may a member report information outside the established chain of command?
What is the prime function of the Police Department as indicated in the responsibilities section?
What is the prime function of the Police Department as indicated in the responsibilities section?
What should be the primary motive in the exercise of the legal authority of the Police Department?
What should be the primary motive in the exercise of the legal authority of the Police Department?
When may command protocol be disregarded according to departmental orders?
When may command protocol be disregarded according to departmental orders?
What is expected of all sworn members and civilian employees to achieve success in the Department?
What is expected of all sworn members and civilian employees to achieve success in the Department?
Who holds the ultimate executive authority within the Police Department?
Who holds the ultimate executive authority within the Police Department?
What should be the nature of the conduct performed by the Police Department to maintain public confidence?
What should be the nature of the conduct performed by the Police Department to maintain public confidence?
What is primarily observed and enforced during routine operations according to the order?
What is primarily observed and enforced during routine operations according to the order?
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Study Notes
Departmental Orders Procedures
- Revisions to Departmental Orders (D.O.) occur through the Official Bulletin or annual review process.
- Creation or revisions must be well-researched to avoid legal or policy conflicts.
- Coordination with affected organizational entities is mandated prior to changes.
Structure of Departmental Orders
- Each chapter includes a title, responsible section, policy statement, organizational outline, responsibility statement, procedures, and additional categories if necessary.
Policy Statement
- Broad declaration outlining agency principles and goals, often using tentative language like “may” or “should” without binding rules.
Organizational Directive
- Details organizational elements including liaison and reporting functions.
Responsibility Statement
- Clearly defines the accountability of various functions regarding the agency's overall mission and goals.
Procedures
- Directives guiding agency activities, with the potential for mandatory language (e.g., “shall”) indicating expectations.
Additional Categories
- These may supplement procedures to clarify the order's content.
Formatting Requirements
- Fonts must be set to 11-point Arial and justified, while margins are specified as 1 inch all around.
- Specific layout instructions included for headers, footers, and revision tracking.
Annual Review Process
- Divisions must complete the review of Departmental Orders by August 15 each year.
- Section commanders must either confirm the currency of their orders or initiate the review process for changes.
Departmental Order Package
- Consists of original D.O., revised D.O. with changes, and a red line memorandum with proposed changes' synopses.
Updating Departmental Orders
- Updates occur yearly and are documented through D.O. supplements and Official Bulletins.
- Coordination and verifications for compliance with accreditation standards fall to the Professional Compliance Section.
Organizational Divisions of the MPD
- Major components include: Office of the Chief of Police, Office of the Deputy Chief, Administration Division, Field Operations Division, and Criminal Investigations Division.
- Internal Affairs, Special Investigations, Professional Compliance, and Public Information Sections are led by Majors of Police.
Goals of the Office of the Chief of Police
- Focus on assessing the implementation of policies, effective management practices, and equitable standards for all personnel.
Criminal Investigations Division
- Units include Assault, Crime Scene Investigations, Domestic Violence, Homicide, Robbery, and Victim Advocate Services.
- Responsibilities encompass evidence management, investigation of crimes, and collaboration with courts/prosecutors.
Social Media Unit
- Manages the MPD's social media presence to enhance community communication and collaboration.
- Responsibilities include establishing social accounts, coordinating efforts across the department, and disseminating timely information.
Staff Duty Officer Responsibilities
- Must obtain approval before deviating from duty hours and must notify appropriate personnel of significant incidents.
- Responsible for reporting hospitalizations and monitoring crime initiatives.
Notification Protocol for Staff Duty Officer
- Certain situations trigger a necessary notification to the Staff Duty Officer through Communications.
- A thorough briefing is required before determining the necessity of a response.### Responsibilities of Staff Level Officers
- Staff level officers, excluding the Staff Duty Officer, coordinate during specified incidents.
- They assume all responsibilities of the Staff Duty Officer during an incident.
- Actions taken must be communicated to the on-duty Patrol Commander and Communications supervisor.
- Staff level officers are required to inform the Staff Duty Officer as soon as feasible.
CALEA 11.1.1 Overview
- Categorization of personnel includes Administrator/Manager, Professional, Technical, Paraprofessional, Skilled/Craft, Office/Clerical, Service/Maintenance, and Part-time/Non-Permanent roles.
Departmental Order 1 Chapter 11 Key Points
- Civilian employees in leadership roles hold equal status to comparable sworn counterparts as designated by the Chief of Police.
- Senior Staff Officers include Chief of Police, Deputy Police Chief, Assistant Chiefs, Majors, Commanders, and the Executive Assistant.
- Captains and Lieutenants are classified as Mid-Management Commanders.
Duty and Responsibilities of the Patrol Section Duty Officer
- In the absence of Section or Division Commanders, a ranking Patrol Duty Officer (Lieutenant or above) ensures adherence to all directives.
- Only depart from established directives in emergencies to save lives and protect property.
- Notify Section Commander immediately if deviations are made.
- Serious matters must be reported promptly to the Chief of Police or a designated representative, with written reports due at tour's end.
- Members must report any emergencies to their Section Commander without delay.
- The command cannot be left to someone below the rank of Lieutenant without the Chief's approval.
Role of the Deputy Police Chief
- The Deputy Police Chief is the second highest rank next to the Chief of Police and commands a division.
- They report directly to the Chief and act on their behalf when absent, appointed with the City Manager's approval.
Collaboration and Advancement Policies
- All members and civilian employees are encouraged to foster a high degree of cooperation.
- Advancement is contingent upon promotional examinations or methods outlined in Civil Service Rules, with transfers not affecting rank or classification.
Executive Authority and Chain of Command
- Executive authority is delegated throughout the ranks, starting from the Chief of Police.
- Seniority is established first by rank, then by length of service in that rank.
- The chain of command must be observed, although discretion may allow bypassing it during emergencies or when efficiency is threatened.
Command Protocol
- Established by rank and seniority, command protocol applies in various situations, including the absence of the Chief Executive Officer and during joint operations.
Police Department Responsibilities
- Primary functions include crime prevention, detection, apprehension of offenders, protection under state laws and city ordinances, and public safety.
- Legal authority is endowed to the police, requiring the pursuit of justice and equity.
- Success relies on building public confidence and respect through professional conduct by all department members.
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