Departmental Orders Procedures Quiz

Questions and Answers

What is the primary purpose of a policy statement in a Departmental Order?

To outline specific responsibilities of each organizational element

To provide a framework for the development of procedures (correct)

To ensure all revisions are well-researched and coordinated

To establish fixed rules for conduct of a particular activity

Which term indicates that a procedure is mandatory within a Departmental Order?

'May not'

'Should'

'Must' (correct)

'May'

When creating or revising a Departmental Order that affects another organizational entity, what must be done?

It should follow existing policies without changes

It needs to be coordinated with the entity's commander (correct)

It can be done without any coordination with the other entity

It must be published in the Official Bulletin only

Which of the following elements is NOT typically included in the outline of a Departmental Order?

Financial projections Signup and view all the answers

What is the correct font size for formatting a Departmental Order?

11 Signup and view all the answers

What aspect of a Departmental Order does the organization statement focus on?

Specific organizational elements and reporting functions Signup and view all the answers

Which margin setting is specified for the top margin in a Departmental Order?

1.0 inch Signup and view all the answers

What do additional categories in a Departmental Order aim to accomplish?

To add clarity where necessary Signup and view all the answers

What is the required left margin for the departmental order document?

1.0 inches Signup and view all the answers

Which step is NOT required when entering the footer information for the first page?

Return to the second page to enter footer information. Signup and view all the answers

When making revisions, how should new wording be indicated?

Underlined. Signup and view all the answers

What is the final deadline for conducting the annual review of the Departmental Orders?

August 15 Signup and view all the answers

Who is responsible for ensuring that their Departmental Order is current and updated?

Section commanders Signup and view all the answers

What action must a section commander take if their Departmental Order is current with no recommended changes?

Write a memorandum to the PCS. Signup and view all the answers

What happens if the Professional Compliance Section finds conflicts with accreditation standards?

The package is returned for correction. Signup and view all the answers

To strike through a word or phrase, which sequence of actions must be taken?

Highlight, then click Format, then Font, and check Strikethrough. Signup and view all the answers

Which section of the Departmental Review Process initiates recommended changes?

Unit commander Signup and view all the answers

What must a unit commander do with the completed Departmental Order package after making changes?

Submit it to the Professional Compliance Section. Signup and view all the answers

What is one of the key responsibilities emphasized in the professional responsibilities of the organization?

Innovation and creativity in resource management Signup and view all the answers

Which division of the MPD is commanded by an Assistant Chief of Police and reports directly to the Deputy Chief of Police?

Criminal Investigations Division Signup and view all the answers

What is the primary goal of the Internal Affairs Section under the Office of the Chief of Police?

To evaluate compliance with policies and procedures Signup and view all the answers

Which section of the MPD is NOT directly commanded by a Major of Police?

Field Operations Division Signup and view all the answers

Who reports directly to the Chief of Police?

Deputy Chief of Police Signup and view all the answers

What aspect of community service is highlighted in the organization’s responsibilities?

Ensuring equal protection for all community members Signup and view all the answers

Which organizational division focuses on criminal investigations within the MPD?

Criminal Investigations Division Signup and view all the answers

What is a key characteristic of problem solving emphasized in the professional responsibilities?

Flexible and creative strategies Signup and view all the answers

Which of the following is NOT one of the values covered in the professional responsibilities?

Reducing crime rates by any means Signup and view all the answers

Who does the Administration Division report directly to?

Deputy Chief of Police Signup and view all the answers

Which division is responsible for managing internal reviews of the Department's policies?

Internal Affairs Section Signup and view all the answers

What is one goal of the Office of the Chief of Police - Internal Affairs Section?

To ensure efficient management principles are practiced Signup and view all the answers

Which section is commanded by a Major of Police and reports directly to the Chief of Police?

Internal Affairs Section Signup and view all the answers

What is included in the organizational goals for the MPD?

Determining equitable standards for all employees Signup and view all the answers

What is the primary purpose of the Criminal Investigations Division?

To provide support services for criminal investigations Signup and view all the answers

Which unit is responsible for processing and preserving evidence from crime scenes?

Crime Scene Investigations Unit Signup and view all the answers

The Office of the Deputy Chief of Police is commanded by whom?

Deputy Chief of Police Signup and view all the answers

Which of the following does NOT directly report to the Deputy Chief of Police?

Office of the Chief of Police Signup and view all the answers

What is one of the objectives of the fingerprint comparison services?

To provide expert witnesses for court cases Signup and view all the answers

How does the Criminal Investigations Division support victims and witnesses of crimes?

By collecting and disseminating information Signup and view all the answers

Which of the following is NOT a goal of the Criminal Investigations Division?

To manage the city's law enforcement training programs Signup and view all the answers

What type of cases does the Domestic Violence Unit focus on?

Reports of domestic violence Signup and view all the answers

What is a key responsibility of pawn shops under the Criminal Investigations Division's guidelines?

To ensure compliance with applicable laws Signup and view all the answers

The Homicide Unit collaborates with which entities to prosecute offenders?

Courts, prosecutors, and medical examiners Signup and view all the answers

What must the Departmental Order package include?

The original D.O. Signup and view all the answers

How often are Departmental Orders updated according to the accreditation standards?

At least once a year Signup and view all the answers

Who is responsible for verifying the structural format and accuracy of Departmental Orders?

The Professional Compliance Section Signup and view all the answers

What is required for an update or annual revision that does not materially alter the Departmental Order?

A hard/digital copy of the changes Signup and view all the answers

How must policy changes be submitted for approval?

To the Policy Review Committee for evaluation Signup and view all the answers

What happens to a Departmental Order that is repealed?

It is treated as an update in the Official Bulletin Signup and view all the answers

What is the role of the Policy Review Committee in relation to Departmental Orders?

Recommendation of necessary changes Signup and view all the answers

How are updated Departmental Orders communicated to members?

Via the Police Department's Intranet SharePoint Signup and view all the answers

What should accompany the red line memorandum sent to the Professional Compliance Section?

A synopsis of the proposed change(s) Signup and view all the answers

Which section is primarily responsible for maintaining their corresponding D.O. in the 'U' drive?

Individual departmental sections Signup and view all the answers

What must a Staff Duty Officer do before deviating from their designated duty hours?

Obtain authorization from the Chief of Police or designee Signup and view all the answers

In case of a significant incident, who does the Staff Duty Officer need to notify?

Division Chiefs and/or Chief of Police Signup and view all the answers

Who should the Staff Duty Officer notify when an employee requires hospital admission due to an injury?

The Chief of Police and the appropriate commanders Signup and view all the answers

How should the Staff Duty Officer provide suggestions for improvement?

Directly to the Section Commander responsible for that function Signup and view all the answers

What is the first step in notifying the Staff Duty Officer about a situation?

Contacting Communications Signup and view all the answers

If a staff level officer is present during an incident, what responsibility do they assume?

They coordinate all actions as the Staff Duty Officer would Signup and view all the answers

What must the Staff Duty Officer do during the Crime Call the following morning?

Notify the Chief of Police and Division Chiefs about unusual incidents Signup and view all the answers

What is a responsibility of the Staff Duty Officer regarding crime initiatives?

To monitor their effectiveness within Neighborhood Service areas Signup and view all the answers

What should the intervening staff level officer do after taking action during an incident?

Advise the on-duty Patrol Commander and a Communications supervisor Signup and view all the answers

What is the primary purpose of the Miami Police Department's use of social media?

To enhance communication with the community Signup and view all the answers

Who is responsible for managing the social media platforms used by the Miami Police Department?

The Social Media Unit under the Commander of the Public Information Office Signup and view all the answers

Which of the following is NOT a responsibility of the Social Media Unit?

Disseminate inaccurate information on social media Signup and view all the answers

What action is intended to promote partnerships between the police and community stakeholders?

Supporting mutual social media efforts Signup and view all the answers

How should the Social Media Unit treat newsworthy materials before sharing them?

Review them for consistency with SMU policy Signup and view all the answers

Which guideline is crucial for maintaining the integrity of the Miami Police Department on social media?

Establishing consistent monitoring of social media accounts Signup and view all the answers

What is the benefit of using diverse social media platforms for the MPD?

To reach a wider audience and enhance communication Signup and view all the answers

What is a potential negative consequence of improper social media use by police departments?

Loss of public trust and credibility Signup and view all the answers

What rank is designated as Mid-Management Commanders in the Police Department?

Captains and Lieutenants Signup and view all the answers

Who holds the second highest ranking position in the Police Department?

Deputy Police Chief Signup and view all the answers

In the absence of any Section or Division Commander, who should be responsible for ensuring departmental orders are followed?

The ranking Patrol Section Duty Officer Signup and view all the answers

Which group of personnel have equal assignment status as civilian employees holding command positions?

Sworn personnel Signup and view all the answers

What must the ranking Patrol Section Duty Officer do when an established directive is departed from during an emergency?

Notify the section commander through established channels Signup and view all the answers

Who appoints the Deputy Police Chief?

The Chief of Police Signup and view all the answers

What should be done if a departmental member becomes aware of an emergency condition?

Notify their Section commander immediately Signup and view all the answers

Which of the following positions is NOT considered a Senior Staff Officer?

Lieutenant of Police Signup and view all the answers

What method is primarily used for advancement in rank or classification within the Department?

Promotional examination or other methods Signup and view all the answers

What determines seniority within the Police Department's chain of command?

Seniority is determined first by rank, then by seniority of service in that rank Signup and view all the answers

In which situation may a member report information outside the established chain of command?

In exceptional situations or emergencies Signup and view all the answers

What is the prime function of the Police Department as indicated in the responsibilities section?

Detecting offenses and apprehending offenders Signup and view all the answers

What should be the primary motive in the exercise of the legal authority of the Police Department?

Justice and equity Signup and view all the answers

When may command protocol be disregarded according to departmental orders?

In exceptional situations or emergencies Signup and view all the answers

What is expected of all sworn members and civilian employees to achieve success in the Department?

Efficient, honest, and professional conduct Signup and view all the answers

Who holds the ultimate executive authority within the Police Department?

The Chief of Police Signup and view all the answers

What should be the nature of the conduct performed by the Police Department to maintain public confidence?

Efficient, honest, businesslike, and professional Signup and view all the answers

What is primarily observed and enforced during routine operations according to the order?

The lines of authority and communication Signup and view all the answers

Study Notes

Departmental Orders Procedures

Revisions to Departmental Orders (D.O.) occur through the Official Bulletin or annual review process.
Creation or revisions must be well-researched to avoid legal or policy conflicts.
Coordination with affected organizational entities is mandated prior to changes.

Structure of Departmental Orders

Each chapter includes a title, responsible section, policy statement, organizational outline, responsibility statement, procedures, and additional categories if necessary.

Policy Statement

Broad declaration outlining agency principles and goals, often using tentative language like “may” or “should” without binding rules.

Organizational Directive

Details organizational elements including liaison and reporting functions.

Responsibility Statement

Clearly defines the accountability of various functions regarding the agency's overall mission and goals.

Procedures

Directives guiding agency activities, with the potential for mandatory language (e.g., “shall”) indicating expectations.

Additional Categories

These may supplement procedures to clarify the order's content.

Formatting Requirements

Fonts must be set to 11-point Arial and justified, while margins are specified as 1 inch all around.
Specific layout instructions included for headers, footers, and revision tracking.

Annual Review Process

Divisions must complete the review of Departmental Orders by August 15 each year.
Section commanders must either confirm the currency of their orders or initiate the review process for changes.

Departmental Order Package

Consists of original D.O., revised D.O. with changes, and a red line memorandum with proposed changes' synopses.

Updating Departmental Orders

Updates occur yearly and are documented through D.O. supplements and Official Bulletins.
Coordination and verifications for compliance with accreditation standards fall to the Professional Compliance Section.

Organizational Divisions of the MPD

Major components include: Office of the Chief of Police, Office of the Deputy Chief, Administration Division, Field Operations Division, and Criminal Investigations Division.
Internal Affairs, Special Investigations, Professional Compliance, and Public Information Sections are led by Majors of Police.

Goals of the Office of the Chief of Police

Focus on assessing the implementation of policies, effective management practices, and equitable standards for all personnel.

Criminal Investigations Division

Units include Assault, Crime Scene Investigations, Domestic Violence, Homicide, Robbery, and Victim Advocate Services.
Responsibilities encompass evidence management, investigation of crimes, and collaboration with courts/prosecutors.

Manages the MPD's social media presence to enhance community communication and collaboration.
Responsibilities include establishing social accounts, coordinating efforts across the department, and disseminating timely information.

Staff Duty Officer Responsibilities

Must obtain approval before deviating from duty hours and must notify appropriate personnel of significant incidents.
Responsible for reporting hospitalizations and monitoring crime initiatives.

Notification Protocol for Staff Duty Officer

Certain situations trigger a necessary notification to the Staff Duty Officer through Communications.
A thorough briefing is required before determining the necessity of a response.### Responsibilities of Staff Level Officers
Staff level officers, excluding the Staff Duty Officer, coordinate during specified incidents.
They assume all responsibilities of the Staff Duty Officer during an incident.
Actions taken must be communicated to the on-duty Patrol Commander and Communications supervisor.
Staff level officers are required to inform the Staff Duty Officer as soon as feasible.

CALEA 11.1.1 Overview

Categorization of personnel includes Administrator/Manager, Professional, Technical, Paraprofessional, Skilled/Craft, Office/Clerical, Service/Maintenance, and Part-time/Non-Permanent roles.

Departmental Order 1 Chapter 11 Key Points

Civilian employees in leadership roles hold equal status to comparable sworn counterparts as designated by the Chief of Police.
Senior Staff Officers include Chief of Police, Deputy Police Chief, Assistant Chiefs, Majors, Commanders, and the Executive Assistant.
Captains and Lieutenants are classified as Mid-Management Commanders.

Duty and Responsibilities of the Patrol Section Duty Officer

In the absence of Section or Division Commanders, a ranking Patrol Duty Officer (Lieutenant or above) ensures adherence to all directives.
Only depart from established directives in emergencies to save lives and protect property.
Notify Section Commander immediately if deviations are made.
Serious matters must be reported promptly to the Chief of Police or a designated representative, with written reports due at tour's end.
Members must report any emergencies to their Section Commander without delay.
The command cannot be left to someone below the rank of Lieutenant without the Chief's approval.

Role of the Deputy Police Chief

The Deputy Police Chief is the second highest rank next to the Chief of Police and commands a division.
They report directly to the Chief and act on their behalf when absent, appointed with the City Manager's approval.

Collaboration and Advancement Policies

All members and civilian employees are encouraged to foster a high degree of cooperation.
Advancement is contingent upon promotional examinations or methods outlined in Civil Service Rules, with transfers not affecting rank or classification.

Executive Authority and Chain of Command

Executive authority is delegated throughout the ranks, starting from the Chief of Police.
Seniority is established first by rank, then by length of service in that rank.
The chain of command must be observed, although discretion may allow bypassing it during emergencies or when efficiency is threatened.

Command Protocol

Established by rank and seniority, command protocol applies in various situations, including the absence of the Chief Executive Officer and during joint operations.

Police Department Responsibilities

Primary functions include crime prevention, detection, apprehension of offenders, protection under state laws and city ordinances, and public safety.
Legal authority is endowed to the police, requiring the pursuit of justice and equity.
Success relies on building public confidence and respect through professional conduct by all department members.

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Description

Test your understanding of the procedures for revising Departmental Orders. This quiz covers the process of publishing revisions, coordination with other entities, and ensuring compliance with laws. Brush up on your knowledge of departmental policies and definitions related to order creation.