Database Queries and Reports

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Questions and Answers

What is the calculated value of the 'Order' field based on the 'Price' of an Airush Vapour listed at $999?

$2,997.00 (correct)

$2,999.00

$2,995.00

$3,000.00

Which formatting is required for the 'Order' field in the report?

Currency with 2 decimal places (correct)

Integer format

Currency with no decimal places

Percentage format

What condition must be satisfied for records to be shown in the report?

Number must be less than 1 and Stock item is Yes

Number must be less than 2 and Stock item is No

Number must be less than 2 and Stock item is Yes (correct)

Number must be greater than 2 and Stock item is Yes

In what orientation should the report page be formatted?

Landscape Signup and view all the answers

What is the appropriate heading to include at the top of the report?

Kites we need to restock Signup and view all the answers

What should the label for the total value shown at the bottom of the 'Order' column be?

Total order value Signup and view all the answers

Which company’s kites should appear at the top of the sorted report list?

Airush Signup and view all the answers

What specific user detail must be included on the left footer of each page?

Your Name, Centre Number and Candidate Number Signup and view all the answers

What is the first step in creating a new database in Microsoft Access?

Opening a new Database Signup and view all the answers

Which file format is mentioned for importing data into a database?

.csv Signup and view all the answers

When amending field properties in Microsoft Access, which of the following should you consider?

Changing the data format Signup and view all the answers

What task is performed after inserting new records in a database?

Checking the new records Signup and view all the answers

Which of the following tasks is associated with query design in Microsoft Access?

Creating calculated fields within the query Signup and view all the answers

What is a potential action you can perform with the results of a query?

Creating a report based on the query Signup and view all the answers

Which feature allows you to perform calculations on data within reports in Microsoft Access?

Performing calculations within reports Signup and view all the answers

What should you do after performing calculations within a report?

Change the formats of calculated fields Signup and view all the answers

What is the main purpose of a query in a database?

To perform a search through the data to produce meaningful results Signup and view all the answers

Which criteria must be met for the query in this context?

Number is less than 2 and Stock Item is ‘Yes’ Signup and view all the answers

What does the 'Order' field in the query do?

Multiplies the Price field by 3 at run-time Signup and view all the answers

When creating a query, which option should you select to show every field of every record?

Detail – show every field of every record Signup and view all the answers

What is the difference between a query and a report in data management?

A query is for searching information, while a report displays the information Signup and view all the answers

What is the first step in creating a query according to the guidelines?

Click Create and then Query Wizard Signup and view all the answers

Which of the following statements is NOT true about reports?

Reports are used to search for data in databases Signup and view all the answers

What option is chosen after selecting Simple Query Wizard to proceed in query creation?

Select tblKites and continue Signup and view all the answers

Study Notes

Queries vs. Reports

A query searches databases for meaningful results based on specific criteria.
A report displays information clearly, representing the output of a database.
Differences:
- Queries are for searching information.
- Reports focus on displaying information.

Creating a Query

Start by clicking "Create" and selecting "Query Wizard."
Choose "Simple Query Wizard" and ensure "tblKites" option is selected.
Use arrows to move fields from "Available Fields" to "Selected Fields."
Choose "Detail – show every field of every record" to display all records.

Query Requirements

Search for entries where Number < 2 and Stock Item = 'Yes'.
Include an Order field, calculated in real-time, as Price × 3.

Producing a Report

Include a new calculated field called Order (Price × 3), displayed as currency with two decimal places.
Filter results to show where Number < 2 and Stock Item = 'Yes'.
Ensure all fields and labels are fully visible.
Format report to fit on a single landscape page.

Report Formatting

Sort data in ascending order by Make, with Airush listed first.
Calculate total order value, displayed at the bottom of the Order column, formatted as currency with no decimal places.
Label the total value 'Total order value'.
Include the heading 'Kites we need to restock' at the top.
Add Name, Centre Number, and Candidate Number in the left footer of each page.

Additional Context

This task emphasizes understanding database manipulations and creative presentation of data.
Utilizes Microsoft Access for practical application of data management and reporting skills.

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Description

This quiz explores the fundamentals of creating queries in databases. Learn how to search through data based on specific criteria and understand the concept of reports. Test your knowledge on querying techniques and dynamic field calculations.