Data Security

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Which of the following is NOT a potential consequence of a security breach?

Breach of contract

Increased collaboration and exchange of data files (correct)

Loss of data and intellectual property

Extensive rework to recover from the loss of data

What is perimeter security?

Protecting hard assets such as computers and laptops

Storing copies of documents in an offsite location

Protecting the office premises from intrusion to avoid theft (correct)

Limiting access to a designated area for a specific project

What is a common practice for storing copies of important documents?

Installing a fire-rated vault

Using a document storage company (correct)

Storing copies in personal residences

All of the above

What is a minimum standard for office security systems?

Electronic alarm system connected to a signal device Signup and view all the answers

Which of the following is NOT a reason why it is important to organize project records?

To reduce the space requirement for a library Signup and view all the answers

What is the recommended practice for archiving electronic files?

Test backups and file storage systems regularly Signup and view all the answers

What is the purpose of a reference library in an architectural office?

To make resources easily accessible for daily use Signup and view all the answers

What is the common method for organizing product information in an architectural office?

Using the MasterFormat™ 50 division system Signup and view all the answers

Which of the following is NOT a benefit of having an office manual?

Facilitating the control of all types of documentation Signup and view all the answers

What is the purpose of having an up-to-date office manual when interviewing and hiring new staff?

To respond confidently to questions about the firm's policies Signup and view all the answers

What is one way the appearance of an architect's office can make a statement about the practice?

By reflecting the firm's philosophy Signup and view all the answers

What is one area of concern for security in an architectural practice?

Securing data and information systems Signup and view all the answers

According to the text, what is the purpose of a successful filing system in an architect's office?

To store and retrieve project documentation and communication Signup and view all the answers

What types of information may require a special filing system in an architect's office?

Employee records, business and professional liability insurance information, and overall financial records Signup and view all the answers

What is a disadvantage of a filing system based on the work breakdown structure (WBS) in an architect's office?

The person responsible for filing information must recognize the content and decide into which folder the information should be sorted Signup and view all the answers

What is the advantage of filing information according to format in an architect's office?

Staff who are unfamiliar with the practices of an architectural office can file information without having an awareness of content Signup and view all the answers

Which of the following is a responsibility of an office manager in an architectural practice?

Managing the financial aspects of the firm. Signup and view all the answers

Which of the following is the main focus of the human resources function in an architectural practice?

Nurturing and supporting the firm's people. Signup and view all the answers

Why is good management important for an architectural practice?

It ensures profitability for the firm. Signup and view all the answers

Data Security

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