Data Protection: Personal Information Inventory
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Questions and Answers

What is the primary step in planning data protection for an organization?

  • Undertaking an inventory of personal information (correct)
  • Identifying risks that could affect reputation or legal compliance
  • Classifying data according to its level of sensitivity
  • Instituting controls on access to sensitive data
  • What type of data records must be included in the inventory?

  • Neither customer nor employee data records
  • Only customer data records
  • Only employee data records
  • Both customer and employee data records (correct)
  • What is the purpose of classifying data according to its level of sensitivity?

  • To identify the source of the data
  • To define the clearance of individuals who can access or handle the data (correct)
  • To determine the type of data
  • To evaluate how the data is shared
  • What is the next step after completing an inventory of personal information?

    <p>Classify data based on its level of sensitivity</p> Signup and view all the answers

    What is the purpose of segregating highly sensitive data from less sensitive data?

    <p>To ensure highly sensitive data receives additional protection</p> Signup and view all the answers

    How often should the inventory of personal information be reviewed and updated?

    <p>Regularly, as new data is collected or changes occur</p> Signup and view all the answers

    Study Notes

    Data Inventory and Classification

    • An organization must undertake an inventory of all personal information it collects, stores, uses, or discloses, including customer and employee data records.
    • The inventory should identify the types, sources, and uses of personal information (PI).
    • Data location and flow must be documented, including how, when, and with whom information is shared.
    • Risks that could affect reputation or legal compliance must be identified.

    Classifying Information

    • Data should be classified according to its level of sensitivity after completing an inventory.
    • The classification level defines the clearance of individuals who can access or handle data and the baseline level of protection required.
    • Steps for classifying information include:
      • Completing an inventory of personal information
      • Classifying data based on level of sensitivity
      • Segregating highly sensitive data from less sensitive data
      • Instituting controls on access
    • Classification levels include:
      • Confidential
      • Proprietary
      • Sensitive
      • Restricted
      • Public

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    Description

    Learn about the importance of identifying and documenting personal information within an organization, including customer and employee data records, data location, and flow.

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