31 Questions
What does 'personal information' refer to under Section 3 of DPA?
Details that can indirectly identify a person when combined with other information
Why do we create records?
To ensure business continuity
What does Records Management involve according to the text?
Systematic control over recorded information in all aspects of its lifecycle
What priority does the State give to public documents and records as per Article 1 Par.3 of the IRR of R.A. 9470?
Highest priority for historical and governance reasons
How does the DPA define 'personal information'?
Information that can be indirectly inferred by other data sources
Why is it important to manage records according to the text?
To facilitate decision-making processes
What is the primary value of records?
Administrative, legal, fiscal, and operational
What is the correct sequence of the records life cycle according to the text?
Creation or receipt, use, storage and maintenance, disposition
Which of the following is NOT a step in the records management process according to the text?
Preservation
What is the purpose of records management?
To achieve adequate and proper documentation of policies and transactions for efficient, effective, and economical operation
Who is responsible for authorizing the disposal of public records?
The National Archives of the Philippines
Which of the following is NOT listed as a secondary value of records in the text?
Archival
Which of the following records are required to be transferred to a permanent government repository?
Records with enduring value held by government offices, including all branches of government, LGUs, GOCCs, and S/LUCs
Based on the definition provided, which of the following would NOT be considered a record?
A personal diary entry
Which of the following statements best explains the need to protect public records?
Public records are essential to the administration and operation of all government offices, whether national or local, including GOCCs and GFIs.
According to the ISO 15489-1:2001 definition, which of the following is NOT a characteristic of a record?
Information maintained for personal use
Based on the definition of records provided, which of the following would be considered a record?
A signature on a legal document
Which of the following statements is NOT true about the records mentioned in the text?
They must be created or received by a government entity.
What is the aim of the creation/capture process for records, as mentioned in the text?
To assess the requirements of the organization for operational use
What does Registration involve in the context of recordkeeping, according to R.A. 9470?
Assigning a record a unique identifier
What is the purpose of a Classification System in recordkeeping?
Guiding the physical and intellectual arrangement of records
What does Archival records require in terms of storage conditions and handling processes?
Higher quality storage and handling
What does Disposition refer to in recordkeeping?
Studying records to determine their time and utility values
What is the purpose of Inventory in recordkeeping according to R.A. 9470?
Descriptive listing of all records created by an organizational unit
What is the main purpose of Appraisal in recordkeeping?
Determining their time and utility values
Which category falls under Utility Value when appraising records?
Secondary (Archival) - Evidential - Historical - Research/Informational - Symbolic
What is the primary purpose of the procedures outlined for the disposal of records?
To determine which records are considered valueless and can be disposed of
What is the role of the National Archives of the Philippines (NAP) in the disposal of records?
NAP issues the authority to dispose of records and the certificate of disposal
What is the main distinction between the disposal of valueless records and the transfer of non-current records, as described in the text?
Valueless records have no research or archival value, while non-current records do have such value
Which of the following is NOT one of the steps outlined in the procedures for the disposal of valueless records?
Transfer non-current records to the Archives
What is the purpose of the Certificate of Disposal mentioned in the procedures?
To provide documentation that the valueless records have been properly disposed of
Test your knowledge on the definition of 'personal information' according to Section 3 of the Data Protection Act (DPA) and understand how it impacts universities. Explore the importance of creating records in compliance with the DPA regulations.
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