Podcast
Questions and Answers
What is the primary purpose of concurrent update controls?
What is the primary purpose of concurrent update controls?
- To enhance data recovery procedures.
- To ensure only one person can input data at a time. (correct)
- To allow simultaneous processing of multiple transactions.
- To facilitate data backups.
Which integrity control involves comparing data to ensure it matches?
Which integrity control involves comparing data to ensure it matches?
- Reconciliation procedures. (correct)
- External data reconciliation.
- Data transmission control.
- User review of output.
Which control measure is NOT considered a preventive control?
Which control measure is NOT considered a preventive control?
- Fault tolerance.
- Data center location and design.
- RPO. (correct)
- Training.
What does RTO stand for in data recovery contexts?
What does RTO stand for in data recovery contexts?
What is the primary difference between incremental backups and full backups?
What is the primary difference between incremental backups and full backups?
Which of the following is NOT a type of preventive maintenance mentioned?
Which of the following is NOT a type of preventive maintenance mentioned?
What is the function of data transmission control?
What is the function of data transmission control?
Which of the following controls helps a system maintain functionality during hardware or software failures?
Which of the following controls helps a system maintain functionality during hardware or software failures?
What is the primary benefit of using Electronic Funds Transfer (EFT)?
What is the primary benefit of using Electronic Funds Transfer (EFT)?
What does FEDI combine to streamline payment processes?
What does FEDI combine to streamline payment processes?
Which step is NOT part of the expenditure cycle?
Which step is NOT part of the expenditure cycle?
What is required to trigger the pick and pack order process in a warehouse?
What is required to trigger the pick and pack order process in a warehouse?
Why is it beneficial for buyers to use FEDI?
Why is it beneficial for buyers to use FEDI?
Which document indicates who is responsible for the goods while in transit?
Which document indicates who is responsible for the goods while in transit?
What is a primary objective of the expenditure cycle?
What is a primary objective of the expenditure cycle?
In the billing process, from which department is the pricing information required?
In the billing process, from which department is the pricing information required?
What action is taken first in the expenditure cycle?
What action is taken first in the expenditure cycle?
What role does EDI play in the expenditure cycle?
What role does EDI play in the expenditure cycle?
What document is generated when customer payment is returned to the billing department?
What document is generated when customer payment is returned to the billing department?
How does submission of payment via FEDI differ from traditional methods?
How does submission of payment via FEDI differ from traditional methods?
Which document provides a summary of the remaining balance that a customer owes?
Which document provides a summary of the remaining balance that a customer owes?
What is the function of the cashier in the cash collection process?
What is the function of the cashier in the cash collection process?
What document is used to authorize the billing department to credit accounts receivable?
What document is used to authorize the billing department to credit accounts receivable?
Which department is responsible for updating accounts receivable using information from sales invoices?
Which department is responsible for updating accounts receivable using information from sales invoices?
What is the primary purpose of the Economic Order Quantity (EOQ) approach?
What is the primary purpose of the Economic Order Quantity (EOQ) approach?
What is a reorder point in inventory management?
What is a reorder point in inventory management?
How does Just-In-Time (JIT) inventory management minimize problems?
How does Just-In-Time (JIT) inventory management minimize problems?
What is the key concept behind Material Requirements Planning (MRP)?
What is the key concept behind Material Requirements Planning (MRP)?
Which of the following approaches eliminates the risk of inventory issues by ordering based on current demand?
Which of the following approaches eliminates the risk of inventory issues by ordering based on current demand?
What is the primary objective of the revenue cycle?
What is the primary objective of the revenue cycle?
What type of disaster recovery option involves having an empty building and contracting for hardware and software?
What type of disaster recovery option involves having an empty building and contracting for hardware and software?
Which step in the revenue cycle involves checking and approving customer credit?
Which step in the revenue cycle involves checking and approving customer credit?
What is the most expensive option among disaster recovery strategies?
What is the most expensive option among disaster recovery strategies?
Which of the following is least likely the focus of a Business Continuity Plan (BCP)?
Which of the following is least likely the focus of a Business Continuity Plan (BCP)?
In the sales order entry process, what document is used to inform inventory control about the items to be sent?
In the sales order entry process, what document is used to inform inventory control about the items to be sent?
What is a key component that is important for both Disaster Recovery Plan (DRP) and Business Continuity Plan (BCP)?
What is a key component that is important for both Disaster Recovery Plan (DRP) and Business Continuity Plan (BCP)?
Which recovery options have a Recovery Point Objective (RPO) and Recovery Time Objective (RTO) closest to zero?
Which recovery options have a Recovery Point Objective (RPO) and Recovery Time Objective (RTO) closest to zero?
What is the main purpose of input integrity checks?
What is the main purpose of input integrity checks?
Which of the following is NOT a type of integrity check mentioned?
Which of the following is NOT a type of integrity check mentioned?
What does a limit check validate?
What does a limit check validate?
The purpose of a validity check is to:
The purpose of a validity check is to:
What is sequentially pre-numbering forms intended to achieve?
What is sequentially pre-numbering forms intended to achieve?
Which type of check ensures that the data within a field matches an expected type?
Which type of check ensures that the data within a field matches an expected type?
What is an example of a reasonableness test?
What is an example of a reasonableness test?
Which input control specifically checks for numerical data?
Which input control specifically checks for numerical data?
What is the main goal of cancellation data management?
What is the main goal of cancellation data management?
What should be done with the original files after cancellation to maintain audit trails?
What should be done with the original files after cancellation to maintain audit trails?
Flashcards
Concurrent Update Controls
Concurrent Update Controls
Mechanisms to prevent multiple users from updating data simultaneously, maintaining data integrity.
Data Integrity Output Controls
Data Integrity Output Controls
Controls that ensure the accuracy and completeness of output data.
External Data Reconciliation
External Data Reconciliation
Verifying data from a system against external, independent sources to ensure accuracy.
Preventive Maintenance
Preventive Maintenance
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Fault Tolerance
Fault Tolerance
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RPO (Recovery Point Objective)
RPO (Recovery Point Objective)
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Incremental Backup
Incremental Backup
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RTO (Recovery Time Objective)
RTO (Recovery Time Objective)
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EDI for Order Processing
EDI for Order Processing
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Picking Ticket
Picking Ticket
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Packing Slip
Packing Slip
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Bill of Lading
Bill of Lading
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Sales Invoice
Sales Invoice
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Remittance Advice
Remittance Advice
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Credit Memo
Credit Memo
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Monthly Statement
Monthly Statement
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Differential Backup
Differential Backup
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Disaster Recovery Plan (DRP)
Disaster Recovery Plan (DRP)
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Cold Site
Cold Site
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Hot Site
Hot Site
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Real Time Mirroring
Real Time Mirroring
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Business Continuity Plan (BCP)
Business Continuity Plan (BCP)
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Revenue Cycle
Revenue Cycle
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Sales Order Entry
Sales Order Entry
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EOQ Approach
EOQ Approach
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Reorder Point
Reorder Point
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MRP (Material Requirements Planning)
MRP (Material Requirements Planning)
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JIT (Just-in-Time)
JIT (Just-in-Time)
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Supermarket Approach
Supermarket Approach
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Input Integrity
Input Integrity
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Forms Design
Forms Design
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Sequential Pre-Numbering
Sequential Pre-Numbering
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Turnaround Document
Turnaround Document
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Cancellation Data
Cancellation Data
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Field Check
Field Check
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Sign Check
Sign Check
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Limit Check
Limit Check
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Range Check
Range Check
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Size Check
Size Check
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FEDI
FEDI
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EFT vs. FEDI
EFT vs. FEDI
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Benefits of FEDI
Benefits of FEDI
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Expenditure Cycle
Expenditure Cycle
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4 Steps of Expenditure Cycle
4 Steps of Expenditure Cycle
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Expenditure Cycle Objective
Expenditure Cycle Objective
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What is the advantage of using FEDI over separate EDI and EFT?
What is the advantage of using FEDI over separate EDI and EFT?
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What are the key steps in the expenditure cycle?
What are the key steps in the expenditure cycle?
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Study Notes
Processing Integrity and Availability
- Integrity checks data for accuracy, completeness, and correctness
- Availability ensures data is usable for operations needs
- Integrity is broken down into three components: inputs, processing, and outputs
Input Controls
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Form design minimizes data entry errors
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Sequential pre-numbering verifies no documents are missing
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Turnaround documents eliminate errors by returning documents for completion
-
Cancellation data prevents duplicate entries
-
Automated entry controls include:
- Field checks verify data in fields is correct
- Sign checks ensure data follows expected signs (positive/negative)
- Limit checks prevent exceeding maximum or minimum limits.
- Range checks verify data within specified ranges
- Size checks verify appropriate data size
- Completeness checks ensure all required data is present
- Validity checks compare data to a master file for accuracy.
- Reasonableness test validates data for logical consistency
- Check digit verification verifies data entry accuracy.
Batch Processing Controls
- For processing large amounts of data, not real-time
- Sequence checks verify data order is correct
- Batch totals (hash total, financial total, record count) allow for error detection .
Online Real-time Processing Controls
- Prompting verifies completeness
- Closed-loop verification uses input data to verify related data
Processing Controls
- Data matching verifies data consistency between different sources.
- File labels ensure that updated files are used
- Recal of batch totals are used to compare totals (financial, hash, and record count) to trailer records
- Cross-footing is a calculation method to verify the accuracy of accounting records.
- Zero-balance test verifies that credits and debits balance.
- Write protection protects data from modification
- Concurrent update controls prevent simultaneous data entry by different users.
Output Controls
- User review of output involves manual review of outputs by users.
- Reconciliation procedures compare system data with external data.
- External data reconciliation compares system data with external data sets.
- Data transmission controls are used to safeguard transmission of data.
Availability Controls
- Preventive maintenance ensures system hardware and software are functioning correctly.
- Fault tolerance ensures the system can continue operating even with hardware or software failures.
- Data center location and design are critical for physical security.
- Training for personnel is necessary for maintaining proper procedures.
- Patch management and antivirus protection is critical
Disaster Recovery Plan (DRP)
- Plans to restore IT functions when a disaster occurs
- Three options: cold site, hot site, real-time mirroring
Business Continuity Plan (BCP)
- Focuses on business process continuity
- Periodic testing and revision of the BCP is critical
Revenue Cycle
- Primary objective is to provide the right product at the right place at the right time.
- Sales order entry involves taking customer orders, checking credit and inventory, and responding to inquiries.
- Shipping includes picking and packing orders, and shipping goods.
- Billing involves generating invoices.
- Cash collection involves collecting payments.
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Description
Test your knowledge on the concepts of data integrity and availability. This quiz covers important aspects such as input controls and various automated entry checks to ensure data accuracy and completeness. Perfect for those studying information systems or data management.