Daily Train Cash Book Management
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Questions and Answers

What should be included in the monthly summary of non-issued tickets?

  • The total number of printed tickets issued over non-Government railways
  • Only non-issued tickets from the relevant passenger classification (correct)
  • All non-issued tickets including blank paper tickets
  • Non-issued tickets issued over Government railways and their classifications

    • Which of the following must be sent along with the monthly summary of non-issued tickets?

  • A copy of the daily statements of non-issued tickets
  • The total count of all types of tickets issued
  • The relevant passenger classification return (correct)
  • The monthly statement of non-issued blank paper tickets

    • What is required to be prepared after a blank card season ticket is issued?

  • A detailed statement of ticket exchanges
  • A summary report of all local blank tickets issued
  • An entry in the blank card season tickets register (correct)
  • A record in the local passenger classification register for the month

    • What type of tickets is not included in the monthly summary of non-issued tickets?

    <p>Blank paper tickets issued on non-Government railways</p> Signup and view all the answers

    Which of the following statements regarding ticket registers is correct?

    <p>Separate pages must be allotted for each type of ticket</p> Signup and view all the answers

    What type of tickets should be included in the group for local printed tickets?

    <p>Local printed tickets</p> Signup and view all the answers

    Before issuing tickets for the first train of the day, what should be recorded as the commencing number?

    <p>The closing numbers of the previous day’s tickets</p> Signup and view all the answers

    Which category does not belong under passenger traffic?

    <p>Soldier tickets, including check soldier tickets</p> Signup and view all the answers

    What must the Booking Clerk do before starting to issue tickets?

    <p>Partly draw out the ticket at the bottom of each tube</p> Signup and view all the answers

    How should the number of non-issued tickets be recorded?

    <p>In the appropriate column of the daily train cash-book-cum-summary</p> Signup and view all the answers

    Which types of tickets are included under the category of through printed tickets?

    <p>Through printed tickets issued in connection with non-Government railways and others</p> Signup and view all the answers

    What action must be taken after the departure of each train in regard to issued tickets?

    <p>The lowest numbers of tickets on hand should be posted</p> Signup and view all the answers

    What should be done with the tickets drawn out by the Booking Clerk?

    <p>They must be tallied with the last closing number recorded</p> Signup and view all the answers

    What is the purpose of recalling the closing numbers of tickets in the tubes?

    <p>To verify the correct number of issued and non-issued tickets</p> Signup and view all the answers

    What should be recorded in the 'amount' column for blank card season tickets?

    <p>The total amount realized from the sale of blank card season tickets</p> Signup and view all the answers

    How should platform tickets and other charges be recorded in the daily cash-book?

    <p>Separately listed each day with detailed descriptions</p> Signup and view all the answers

    What type of traffic does 'other coaching traffic' not include?

    <p>Passenger traffic</p> Signup and view all the answers

    Which numbers are not required for posting check soldier tickets?

    <p>Station destination</p> Signup and view all the answers

    In what scenario should telegraph earnings be entered in the cash book?

    <p>Daily in lump sum at the end of the day</p> Signup and view all the answers

    Which item is included under the entry 'Parcels and luggage, etc., cash'?

    <p>Daily earnings from parcels and other luggage</p> Signup and view all the answers

    What type of information should be recorded for soldiers' tickets?

    <p>Commencing and closing numbers only</p> Signup and view all the answers

    When should the combined totals of paper and blank card season tickets be calculated?

    <p>Daily, periodically, and monthly</p> Signup and view all the answers

    What is the nature of the earnings that should not be mixed with passenger traffic receipts?

    <p>Receipts for application forms and tariffs</p> Signup and view all the answers

    What should be included in the posting of daily earnings from local and through excess fare tickets?

    <p>Separate postings for local and through excess fare tickets</p> Signup and view all the answers

    What does the four-digit code for combined class tickets indicate?

    <p>The class of the first leg of the journey and its serial number</p> Signup and view all the answers

    What action is taken if there are more than 999 printed series for any class at a station?

    <p>Assign two code numbers and separate index numbers for the groups</p> Signup and view all the answers

    How are new series of tickets recorded if they are supplied after the printing of roneoed lists?

    <p>Manually written in until revised lists are supplied</p> Signup and view all the answers

    What should station staff do when submitting indents for new series not included in the roneoed lists?

    <p>Leave the column for the index number blank</p> Signup and view all the answers

    What is the purpose of the daily train cash book-cum-summary entries?

    <p>To facilitate posting of station balance sheet and preparation of returns</p> Signup and view all the answers

    When the Traffic Accounts Office allocates index numbers for new series, who receives the notification?

    <p>The station staff via a letter</p> Signup and view all the answers

    How are totals in the daily train cash book-cum-summary organized?

    <p>Separately for passenger traffic and other coaching traffic</p> Signup and view all the answers

    What should be posted under distinct heads in the daily train cash-book if a separate parcels and luggage cash book is not maintained?

    <p>Luggage tickets and inward 'To pay' way-bills</p> Signup and view all the answers

    What must the Booking Clerk do after completing all entries for a train or shift?

    <p>Cast the total of the amount column</p> Signup and view all the answers

    Where should the cash be placed after it has been checked against the daily train cash-book?

    <p>In the station safe</p> Signup and view all the answers

    What must be done if there is a deficiency in cash?

    <p>The deficiency should be made good immediately</p> Signup and view all the answers

    What should NOT be done with cash receipts after they have been checked?

    <p>They should be retained in the till</p> Signup and view all the answers

    What is the purpose of initialing the daily train cash-book-cum-summary?

    <p>To verify correct accounting of earnings</p> Signup and view all the answers

    In the daily train cash-book summary, what does the panel on the right bottom signify?

    <p>Total earnings and current cash on hand</p> Signup and view all the answers

    Which of the following does NOT need to be recorded under the proper train money column?

    <p>Staff salaries</p> Signup and view all the answers

    What should be included in the total cash on hand?

    <p>Total cash available after checks</p> Signup and view all the answers

    If a separate parcels and luggage cash book is maintained, what is the requirement for recording transactions?

    <p>Transactions should be properly documented in designated logs</p> Signup and view all the answers

    What should be included in the excess fare return, local or through?

    <p>Excess fare collections, luggage charges, and reservation surcharges</p> Signup and view all the answers

    How should the excess fare returns be submitted after being prepared by the Travelling Ticket Examiners?

    <p>By the Chief Ticket Inspector along with the 'Accounts' foils of excess fare tickets</p> Signup and view all the answers

    What is the main purpose of sorting rail travel coupons separately for ticket series?

    <p>To minimize the risk of loss during transit</p> Signup and view all the answers

    Which action is required when preparing excess fare returns for local and through traffic?

    <p>Post daily in detail from the counterfoils of excess fare tickets</p> Signup and view all the answers

    What additional item must accompany the excess fare return submitted to the Traffic Accounts Office?

    <p>Original money receipts from stations</p> Signup and view all the answers

    How should the amount realized from tickets sold be calculated?

    <p>By multiplying the number of tickets issued with the relevant rate</p> Signup and view all the answers

    What specific information must be recorded for child-cum-concession tickets?

    <p>Details in relevant columns of the daily train cash-book</p> Signup and view all the answers

    What is indicated by the status of 'P.T.O.*' in ticket records?

    <p>Privilege Ticket Order</p> Signup and view all the answers

    Which of the following steps is NOT part of the ticket selling process according to the procedure?

    <p>Issuing tickets without checking the commencing and closing numbers</p> Signup and view all the answers

    What must the Booking Clerk ensure about the counterfoils of paper tickets?

    <p>They should align with the records of sold tickets</p> Signup and view all the answers

    What must be considered to determine the total number of tickets sold?

    <p>The difference between commencing and closing ticket numbers minus non-issued tickets</p> Signup and view all the answers

    Which statement about the daily train cash-book-cum-summary is correct?

    <p>It combines all ticket sales and cash received into a single summary</p> Signup and view all the answers

    What should be included in the return when no paper ticket is issued during the month?

    <p>The last number issued from the previous month</p> Signup and view all the answers

    What is the format for preparing a summary of all paper tickets issued during the month?

    <p>Appendix VII/D</p> Signup and view all the answers

    What should be done with platform tickets and reservation tickets in terms of accounting?

    <p>They will be accounted for in a separate return under a distinct head</p> Signup and view all the answers

    How are totals for each description of tickets, such as platform tickets, handled?

    <p>Separate totals are struck for each description of tickets</p> Signup and view all the answers

    What is the procedure for preparing returns for blank paper tickets?

    <p>Prepare returns for each terminal railway separately and grouped in order of 'vias'</p> Signup and view all the answers

    What should the grand total of all paper tickets and blank card season tickets be compared to?

    <p>The daily cash book summary figures</p> Signup and view all the answers

    What should be included when tallying the grand totals for through passenger classifications?

    <p>Separate totals for each class of tickets</p> Signup and view all the answers

    When compiling local passenger classification of tickets, what is maintained for blank paper tickets?

    <p>Separate returns prepared for each terminal railway</p> Signup and view all the answers

    Which exclusions apply when preparing through passenger classifications for blank paper tickets?

    <p>Class-wise grouping is excluded</p> Signup and view all the answers

    What needs to be struck separately for each class when preparing returns?

    <p>The totals for each class</p> Signup and view all the answers

    What should be correctly classified in the local passenger classification for blank paper tickets?

    <p>Summary of local blank card season tickets</p> Signup and view all the answers

    Which aspect should not be included in the monthly summary of non-issued tickets?

    <p>Non-government railway printed tickets</p> Signup and view all the answers

    What is the correct procedure following the issuance of a blank card season ticket?

    <p>Enter it into the blank card season tickets register</p> Signup and view all the answers

    How should the totals of non-issued tickets be organized in the monthly summary?

    <p>By passenger classification and then date-wise total</p> Signup and view all the answers

    What is the appropriate documentation for non-issued tickets that require separate reporting?

    <p>Separate monthly statement as per Appendix VII/A</p> Signup and view all the answers

    What principle should be adhered to when preparing registers for different types of blank card season tickets?

    <p>Separate registers or pages for each type is needed</p> Signup and view all the answers

    When should a ticket's details be entered into the 'remarks' column?

    <p>If issued pursuant to a concession voucher</p> Signup and view all the answers

    Which document should accompany the monthly summary of non-issued tickets?

    <p>The relevant passenger classification return</p> Signup and view all the answers

    What format should the separate monthly statement of non-issued tickets adhere to?

    <p>Predefined format at Appendix VII/A</p> Signup and view all the answers

    What will facilitate easier tallying in the monthly summary of non-issued tickets?

    <p>Copying names and index numbers of non-issued tickets first</p> Signup and view all the answers

    What does the Booking Clerk need to do after completing all entries for a train or shift?

    <p>Cast the totals of the amount column and check against the till</p> Signup and view all the answers

    After the cash has been checked with the daily train cash-book-cum-summary, where should the cash be stored?

    <p>In the station safe</p> Signup and view all the answers

    What should occur in case of a deficiency in cash?

    <p>Make good the deficiency from private cash immediately</p> Signup and view all the answers

    What is indicated in the panel on the bottom right of the daily train cash-book-cum-summary?

    <p>The total earnings and cash on hand for that day</p> Signup and view all the answers

    What should be avoided with cash receipts after they have been reconciled?

    <p>Keeping them in the cash drawer</p> Signup and view all the answers

    Which action is expected from the Booking Clerk regarding the daily train cash-book-cum-summary?

    <p>To Initial each entry in the summary</p> Signup and view all the answers

    What is the purpose of recording the numbers of luggage tickets and inward way-bills?

    <p>For accurate accounting and verification of transactions</p> Signup and view all the answers

    What should be done immediately after cash has been checked with the daily train cash-book?

    <p>Secure the checked cash in the safe</p> Signup and view all the answers

    Study Notes

    Daily Train Cash Book-Cum-Summary

    • All tickets (paper or card) must be paid for at the time of issue, either in cash or vouchers (e.g., warrants)
    • Records of ticket sales, coaching traffic, and other items (except for parcels, luggage, etc.) are recorded in the daily summary, including demurrage and wharfage.
    • At stations without continuous booking, the daily summary is posted after each train departure.
    • Continuous booking stations post the summary based on the staff's shift or specified periods.
    • A list of continuous booking stations is provided in each railway's Coaching Tariff or Guide.

    Supply and Allotment of Index Numbers

    • Stations receive pre-printed lists (including index number, destination, and rate) for each series of printed tickets.
    • The lists are pasted next to the daily cash book-cum-summary, with excess strips of index numbers placed on the right side of the summary.
    • The lists are checked for accuracy by the Staff and errors are reported to the Traffic Accounts Office.
    • Each series of printed tickets has a unique index number allotted by the Traffic Accounts Office
    • Index numbers help identify ticket details and aid in other administrative tasks, like classifying printed tickets, noting daily/monthly unissued tickets, and preparing ticket indent notices.
    • Each index number is 4 digits and the first digit indicates the class of travel

    Posting Daily Train Cash Book-Cum-Summary

    • Entries for passenger traffic and other coaching traffic are separated.
    • Passenger traffic entries are further divided into categories like local printed, through printed, local paper, local blank card tickets, through paper, through blank tickets
    • Other coaching entries include items like platform tickets, reservation tickets, clerkage, telegraph earnings, freight, etc., and other receipts from non-passenger traffic.
    • The appropriate details for each item (e.g., commencing number, closing number, number issued, amounts) must be recorded.
    • Totals for each type of transaction are independently calculated and entered.

    Closing the Daily Train Cash Book-Cum-Summary

    • The totals for the total earnings and cash on hand are calculated from the day-end summary.
    • The actual cash on hand is compared to the total earnings to verify accuracy.
    • Any discrepancies should be investigated and reported.
    • If there's a shortfall or excess cash, it must be noted and explained.
    • The summary includes total issues for ordinary rate and concession tickets.
    • Non-issued tickets are recorded separately.
    • The Booking clerk initials the summary to confirm accuracy.

    Other Relevant Details

    • Combined class tickets use the code of the first leg.
    • New series of tickets need their index numbers updated on the lists. New series are documented until the revised list is supplied by the Traffic office.
    • Daily cash from any transaction should be deposited into the relevant safe.
    • Reporting any cash discrepancies or errors to the correct office is essential. and explanations of such discrepancies must be documented. Specific forms are provided for various types of returns (e.g., Forms Com./C-5 & 6 Rev, Com./T-14 Rev, Com/R-19 Rev).

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    Related Documents

    IRCM VOL-1, CHAPTER-7 INITIAL ACCOUNTS AND RETURNS FOR PASSENGER TRAFFIC 701 PDF

    Description

    This quiz covers the essential procedures for managing daily train cash books, including ticket sales and summary records. It also delves into the supply and allotment of index numbers for ticketing, ensuring accuracy in documentation. Test your knowledge on railway operations and financial documentation practices.

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