Transcript Preferences Quiz
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Questions and Answers

What is the main purpose of the stipulation page in the transcript process?

  • To summarize witness testimonies
  • To outline the preferences for formatting transcripts (correct)
  • To present legal arguments
  • To record the verdict of a case

What is a CME/IME in the context of court reporting?

  • A type of legal argument presentation
  • An examination or evaluation by a medical professional (correct)
  • A form used to summarize court proceedings
  • A detailed witness statement

Which type of proceeding involves a corporate representative on behalf of a party?

  • EUO
  • Hearing
  • CNA
  • Corporate Representative proceeding (correct)

What format should be used in a hearing if only attorneys and the judge are talking?

<p>Colloquy (D)</p> Signup and view all the answers

What does an SNA involve when recorded by a court reporter?

<p>A statement made on the record regarding a witness's absence (C)</p> Signup and view all the answers

Which of the following types of proceedings typically involves questioning a witness?

<p>Hearing (B)</p> Signup and view all the answers

What is indicated by the term 'EUO'?

<p>Examination Under Oath (A)</p> Signup and view all the answers

What should be listed fully after 'ON BEHALF OF' in a Corporate Representative proceeding?

<p>The corporate entity involved (D)</p> Signup and view all the answers

What type of examination is specifically called into question regarding an expert's expertise?

<p>Voir Dire Examination (C)</p> Signup and view all the answers

What should follow a voir dire examination when the original examination resumes?

<p>CONTINUED DIRECT EXAMINATION (B)</p> Signup and view all the answers

What speaker identification is used for a judge in transcripts?

<p>THE COURT: (D)</p> Signup and view all the answers

How are multiple attorneys with the same last name identified in transcripts?

<p>MS./MR.[FIRST NAME] [LAST NAME] (D)</p> Signup and view all the answers

In which type of examination can the term 'FURTHER' be used?

<p>All examinations (C)</p> Signup and view all the answers

How does the procedure differ for volume transcripts when a witness is brought back?

<p>The term CONTINUED is added before the type of examination (A)</p> Signup and view all the answers

Which of the following is NOT an acceptable abbreviation according to the guidelines?

<p>etc. (A)</p> Signup and view all the answers

Which statement about Sally is true?

<p>Sally is a chairperson. (B)</p> Signup and view all the answers

Which of the following is correctly spelled out according to the guidelines?

<p>three-fourths (D)</p> Signup and view all the answers

What is the rule regarding the use of the dollar symbol?

<p>Use only if 'dollars' is spoken. (A)</p> Signup and view all the answers

Which measurement must be described in a particular form according to the guidelines?

<p>Height in feet and inches (D)</p> Signup and view all the answers

What is the guideline for abbreviations used in business names?

<p>Ampersand (&amp;) is acceptable. (A)</p> Signup and view all the answers

What is the correct meaning of 'hyperbole'?

<p>Exaggerated statements or claims not meant to be taken literally. (C)</p> Signup and view all the answers

Which of the following must be included in the transcript if an audio recording is played?

<p>The transcription of the audio content. (C)</p> Signup and view all the answers

What does the abbreviation 'MS.' refer to in the context of this transcript?

<p>Mistress. (D)</p> Signup and view all the answers

What must be done with parentheticals in a transcript?

<p>They must bookend to indicate when the recording is played and stopped. (C)</p> Signup and view all the answers

During a video recording, what note indicates the recording starts?

<p>(VIDEO RECORDING PLAYED) (D)</p> Signup and view all the answers

What is meant by 'colloquy' in the context of this transcript?

<p>An informal conversation between speakers. (D)</p> Signup and view all the answers

How should audio recordings be treated in the transcription?

<p>They must be transcribed verbatim in all colloquy. (A)</p> Signup and view all the answers

What issue did Officer Bowden mention regarding the presence of guns?

<p>They lead to heightened tensions and potential for danger. (B)</p> Signup and view all the answers

What must always follow an attorney's name in legal documents?

<p>Esquire (C)</p> Signup and view all the answers

Which of the following is an appropriate way to indicate that an attorney appeared via videoconference?

<p>Attorney 2, Esquire (Appeared via videoconference) (D)</p> Signup and view all the answers

What is the role of a guardian ad litem (GAL)?

<p>To act on behalf of the child (B)</p> Signup and view all the answers

When attorneys from the same firm represent the same party, how should their information be presented?

<p>Each attorney's information should be listed separately with firm details (C)</p> Signup and view all the answers

What should be done if a guardian ad litem is appointed in a case involving a minor?

<p>Redact any confidential information as necessary (C)</p> Signup and view all the answers

Which title is used for the individual responsible for capturing spoken dialogue in a court setting?

<p>The Videographer (B)</p> Signup and view all the answers

Which of the following describes proper formatting for telephone numbers in legal documents?

<p>(XXX) XXX-XXXX (C)</p> Signup and view all the answers

If two attorneys from different firms represent the same party, how should their appearances be listed?

<p>Separately, each with their own law firm details (B)</p> Signup and view all the answers

What must occur before adding or deleting exhibits from the index?

<p>Consult with the reporter and Transcript Manager (C)</p> Signup and view all the answers

In what situation would an attorney ad litem (AAL) be appointed?

<p>To act for a child or unknown heirs in legal actions (B)</p> Signup and view all the answers

How should Q and A markings be formatted in a transcript?

<p>Include a period after each Q and A (C)</p> Signup and view all the answers

What characterizes colloquy in a courtroom transcript?

<p>It consists of dialogue outside the examination (C)</p> Signup and view all the answers

What should be included in the BY-line for a witness examination?

<p>MR./MS.[attorney last name] (B)</p> Signup and view all the answers

Which of the following is NOT a title that should be used for tape transcript participants?

<p>MR./MS.[Witness Name] (C)</p> Signup and view all the answers

When transitioning from examination to colloquy in a transcript, what is required?

<p>No special notation is required (A)</p> Signup and view all the answers

When writing a transcript, how many spaces should follow punctuation at the end of a sentence?

<p>Two spaces (A)</p> Signup and view all the answers

Flashcards

CME/IME

A type of medical examination or evaluation where both the examiner and the subject are present and dialogue is recorded.

CNA

A certificate filled out by a court reporter indicating that a witness did not appear for a scheduled proceeding.

SNA

A statement made by an attorney on record explaining why a witness did not appear for a scheduled proceeding.

Corporate Representative

A person representing a company in a legal proceeding, usually answering questions related to the company's involvement in the case.

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EUO

An examination of a person under oath, typically conducted out of court, with a question-and-answer format.

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Hearing

A formal legal proceeding before a judge that addresses specific issues in a case, such as scheduling, discovery, or motions.

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Order of Examination

The sequence of questions and answers during a deposition or examination, typically including direct examination, cross-examination, redirect examination, and recross-examination.

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Colloquy

A conversation between two or more people, typically involving a judge, attorneys, or other participants in a legal proceeding.

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What is the format for an attorney's name in a deposition transcript?

The attorney's name should always include the title "Esquire" after their name. For example, "John Smith, Esquire".

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Where to find appearance information?

Check both the Deposition Notice (DN) and the Witness Statement (WS) for accurate appearance information.

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How to list 'Also Present' in transcription?

The 'Also Present' section should follow a running list format, similar to the 'Appearances' section.

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How to list attorneys from the same firm?

List their names with the firm name and contact information below. Use commas for each attorney's name.

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How to list co-counsel from different firms?

List each attorney's information individually, with the firm name and contact details below.

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How to list attorneys appearing in-person and remotely?

List both attorneys' names, firm details, and specify that one appeared via videoconference.

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What is the format for Guardian ad Litem/Attorney ad Litem?

List the GAL/AAL like a regular attorney appearance, specifying their role and the party they represent.

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What is the role of a Guardian ad Litem (GAL)?

A GAL is appointed by the court to represent the best interests of a person unable to advocate for themselves, typically in cases involving minors.

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Direct Examination

The initial questioning of a witness by the attorney who called them to testify.

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Cross-Examination

The questioning of a witness by the opposing attorney after the direct examination.

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Redirect Examination

The opportunity for the attorney who called the witness to ask further questions after cross-examination.

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Recross-Examination

The opposing attorney's chance to ask further questions after redirect examination.

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Voir Dire Examination

A special examination used to challenge the expertise of an expert witness.

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Continued Examination

When a witness returns for further questioning, the examination type (direct, cross, etc.) is prefixed with 'Continued'.

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Speaker Identifications

In transcripts, speakers are identified as THE COURT for the judge, THE WITNESS for the witness, and MS./MR.[LAST NAME] for counsel, using first name if necessary.

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Volume Transcripts

When a witness returns for further questioning on a different day, the examination type is prefixed with 'CONTINUED'.

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BY-line

The line that starts the examination of a witness. It includes the attorney's title (MR./MS.) and last name.

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Examination

The process of questioning a witness. Usually conducted by an attorney. Follows a Q&A format with periods after questions and answers.

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Q&A format

The way questions and answers are written in the transcript. Questions and answers have periods immediately after them.

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Opposing Attorney

The attorney representing the opposite side of the case from the attorney conducting the examination.

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Non-Examining Attorney

The attorney who is not actively questioning the witness at the time. May interject with questions or clarifications.

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Interject

To interrupt a conversation or examination with a comment or question.

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Clarification

A request for explanation or further details on a previous statement or question.

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Transcription Preferences

Guidelines for formatting and transcribing audio and video recordings in legal proceedings, ensuring accuracy and clarity.

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Parentheticals

Using parentheses to indicate when an audio or video recording is being played or stopped in a transcript.

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Audio Recording Transcription

Transcribing spoken words from an audio recording into a written transcript.

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Video Recording Transcription

Transcribing spoken words from a video recording into a written transcript, along with any relevant visual information.

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Exhibits

Items presented as evidence in a legal proceeding, such as audio or video recordings, that are usually marked and documented.

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Crossfire

A dangerous situation during a shootout where bullets cross paths, potentially injuring bystanders or friendly forces.

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Supp report

A shortened form of supplemental report, used to refer to an additional report providing further details or information.

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Abbreviations in Transcripts

In legal transcripts, words like 'et cetera' are spelled out completely instead of being abbreviated. This ensures clarity and accuracy in the record.

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Symbols in Transcripts

Symbols like $, %, and measurements are generally avoided unless explicitly mentioned by the speaker.

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Mr./Mrs./Dr. in Transcripts

When used as part of a title, these abbreviations are acceptable (e.g., Mr. Smith).

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E-mail Addresses in Transcripts

Spell out e-mail addresses using the traditional format with the @ symbol, instead of using a hyperlink.

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Study Notes

Transcript Preferences

  • This document outlines preferences for formatting transcripts.
  • Updated October 2023
  • Covers various components, including:
    • Anatomy of a Transcript
    • Transcript Types
    • Formatting
    • Notations

Anatomy of a Transcript

  • Includes Title Page, Appearances Page, Exhibits, Stipulation Page
  • Must be filled using a TAES Word doc template.
  • Proofreading all the TAES pages is necessary, in addition to the proceedings.
  • Spell out all words (unless for attorney's firm or business).
  • P.O. Box abbreviations are allowed, but ensure proper formatting for P.O. Box addresses.
  • Saint (St.) is allowed but not for street

Appearances Page

  • Lists all people present during the deposition/hearing, excluding the court reporter.
  • Includes attorney contact information.
  • Individuals present who aren't attorneys or the witness are listed under "ALSO PRESENT" with descriptors (e.g., Mary Clark, Paralegal, etc.).
  • Judges are also listed under "ALSO PRESENT."
  • "Et al." should not be included on this page. All parties involved should be listed for each attorney.

Index/Exhibits Page

  • Contains a list of Exhibits and the page number where they are located
  • Certified Questions and Certified Objections are included
  • Formal Requests should be included.
  • Example: Orders of Examination, Exhibit, etc.

Stipulation Page

  • Includes information found in the notice, especially the statute cited.
  • Contains details of the specific case.
  • Must be completed using the TAES Word doc template.
  • Formatted examples and templates for in-person and remote hearings are provided.

Types of Proceedings

  • Covers common types of court/insurance proceedings, such as CME/IME, CNA, and SNA.
  • CME/IME: Certified Medical Examination/Evaluation
  • CNA: Certificate of Non-Appearance
  • SNA: Statement of Non-Appearance
  • Corporate Representative: A representative on behalf of a party in the case.

EUO (Examination Under Oath)

  • Describes proceedings before a judge with possible witnesses.
  • Format is like Q&A style proceedings.
  • Details how speakers and formatting are handled. Includes witness testimony and judge questions.
  • Includes formatting in Index Page for each witness.

Trial

  • Explains formal legal processes for determining guilt or innocence in criminal cases or disputes in civil cases.
  • Includes witness testimony, evidence, and legal arguments.
    • Q&A style for witness questioning and proceedings with attorneys.
    • Proper indexes for witnesses are required.
    • Format includes specific headings, like "Direct Examination", and "Cross-Examination", etc.

Examiners/Speakers in Hearings

  • Attorneys, judges, witnesses, or those present are tracked with respect to speaker turn during the hearings.

Exhibits

  • Exhibits are identified and noted.
  • Any exhibits should be attached to the Index page.

Redactions

  • Addresses when to redact birthdates, and Social Security numbers.
    • Specific guidance provided for minors
  • Important instructions for when to include "Confidential" identifiers.

Punctuation Rules

  • Do not use exclamation points in transcripts, except when referencing titles containing exclamation points or when the exclamation point is part of the spoken record.
  • Correctly use commas and Oxford rule.
  • Double-dash rule is clearly outlined.

Special Audio Processes

  • Provides guidance on using special audio tools within Express Scribe.
  • How to deal with background noise and static

Audio Control and Navigation

  • Covers keyboard shortcuts for audio control.
  • Includes an explanation for using Express Scribes and controlling audio and transcript.

In-Transcript Notations

  • Explains how to indicate inaudible or other sounds using parentheses.
  • Guidelines include the use of (sound effect) when sounds are used in place of words.
  • Indicates special situations, such as audio-visual recordings and when to use different forms of parentheses.
  • Gives specific "cues" for specific formatting of sounds to indicate which particular situation they represent.

No Verbal Response

  • Explains situations where a speaker does not answer a question verbally. How to indicate this in a transcript. (No verbal response)

Sic in Brackets

  • Provides formatting instructions on how to use brackets for speaker errors when speaking.
  • Includes how to use sic in the transcript to indicate an error made by the speaker, not by the company transcribing.

Procedures for Late Submission of Transcripts

  • The instructions for submitting late transcripts are highlighted.
  • Specific guidance on what to do if the submission is late.

Case Citations

  • Guidance on how to properly cite a court case in a transcript.

Specific Requirements for Numbers

  • Explanation on how zero through ten are written out.
  • Specific examples cover how different numbers are handled.

Date Formatting

  • Dates should be formatted with month, day, then year.
  • To accommodate abbreviations, use the apostrophe before the year.
  • Specific examples for time are included (a.m. and p.m.).

Numerical Example

  • Provides specific examples to use if they are spoken in the proceeding.
  • Provides guidelines for currencies and decimals.

Special Terms

  • Specific words and phrases will need particular attention in transcription.

Computer/Technology

  • Correct writing for computer terms relevant to transcription.
  • Instructions for formatting and transcribing internet terms. Relevant to computer use when making a transcription.
  • Provides a list of possible phrases.

Additional Sections

  • Includes other considerations - including additional sections about formatting, speaker identifiers and colloquy handling
  • Addresses formal requirements such as "Certified Questions", "Certified Objections", "Formal Requests".

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Description

Test your knowledge on the essential procedures and terminology in court reporting. This quiz covers stipulation pages, types of examinations, and speaker identification in transcripts, helping you to better understand the legal environment. Perfect for students and professionals in the field of court reporting.

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