II-O-07 Lost or Damaged County or Personal Property 10/27/2022

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Questions and Answers

What is the first step an employee must take if they lose or damage County property?

Submit an online L&D form through the MDFRnet

File a police report if theft is involved

Immediately report the incident in writing to their supervisor (correct)

Repair or replace the lost or damaged items themselves

Which of the following properties is considered County property?

Reserved parking spaces for employees

An employee's personal laptop

County-owned equipment provided for job performance (correct)

Personal decorations in an employee’s office

What action must a supervisor take upon receiving a report of lost or damaged County property?

Allow the employee to handle the repair or replacement independently

Submit the incident directly to the police

Conduct a personal investigation before taking any action

Complete an online Lost & Damaged form and submit it through the chain of command (correct)

If the incident of lost or damaged County property involves theft or vandalism, what is required?

A police report must be filed Signup and view all the answers

Who is ultimately responsible for the replacement or repair of lost or damaged County property?

The immediate supervisor will take immediate action Signup and view all the answers

What comprises personal property in this context?

Property approved for use by the appropriate Division Chief/Manager Signup and view all the answers

What must an employee do if they want reimbursement for personal property lost in the line of duty?

Follow the policy and County Administrative Orders Signup and view all the answers

Which of the following statements is true regarding the procedure for reporting lost or damaged property?

Employees must report incidents immediately in writing Signup and view all the answers

What is the time frame for initiating an investigation after an item is lost or damaged?

Within five working days Signup and view all the answers

What action may be taken if negligence is determined during an investigation?

Coaching or counseling Signup and view all the answers

Which of the following personal items will not be reimbursed for loss or damage?

Both B and C Signup and view all the answers

What happens when an employee loses their Kantech card?

Notify their supervisor and MIT Helpdesk immediately Signup and view all the answers

What is the maximum amount that can be deducted from payroll for reimbursement of lost items?

$5,000 Signup and view all the answers

If a claim for reimbursement is over $1,000, what additional step is required before processing?

Submission of a resolution for BCC approval Signup and view all the answers

Which of the following is NOT a valid reason for MDC to reimburse personal property?

Loss while off duty Signup and view all the answers

What must an employee submit alongside the online L&D form for reimbursement of lost personal items?

Police or incident report Signup and view all the answers

Which is the first step an employee must take after discovering that their Kantech card is missing?

Notify their immediate supervisor Signup and view all the answers

Which department must approve claims for reimbursement of lost or damaged personal property?

ISD Risk Management Division Signup and view all the answers

Study Notes

Reporting Lost or Damaged County Property

Employees must immediately report any lost or damaged County property in writing to their supervisor.
Following an investigation, employees may be held personally accountable for the lost or damaged items.
Miami-Dade Fire Rescue (MDFR) may reimburse employees for personal property lost or damaged in the line of duty under certain conditions.

Definitions

County Property: Tangible items provided to employees for job performance, not including real property. Examples include equipment and apparatus.
Personal Property: Items not provided by MDC, requiring approval from the Division Chief/Manager prior to loss or damage.

Lost or Damaged County Property Procedure

Employees must submit an incident report as a memorandum to their supervisor.
Supervisors are responsible for completing an online Lost & Damaged (L&D) form and informing relevant authorities, such as the Logistics Division Chief.
If the incident involves theft or vandalism, a police report is mandatory.

Investigation and Accountability

Investigations for lost or damaged items should begin within five working days of the incident's discovery.
Findings from the investigation are submitted to the appropriate Division Chief/Manager and Logistics within five working days.
If negligence is established, supervisory actions may include coaching, reimbursement of item costs (up to $5,000), or disciplinary action up to termination.

Capital Items and Reporting

For capital items, investigation results, along with any police reports, must be forwarded to the MDC Internal Services Department (ISD) Director for further action.
Recommendations regarding the removal of equipment from the Capital Inventory Report are made by the Logistics Division Chief.

Kantech Card Incident Protocol

Immediate action includes notifying the supervisor and disabling the card through the MIT Helpdesk.
A police report is required for a lost or stolen Kantech card, along with the online L&D form submission.
No replacement cards will be issued without an accompanying L&D and police report.

Lost or Damaged Personal Property Reimbursement

MDC may reimburse employees for personal property losses incurred in the course of duty, provided there was no negligence and no other insurance compensation available.
Reimbursements for cash, vehicles, personal clothing, or jewelry (except watches up to $200) are not permitted.

Claims Process

Employees should submit reimbursement requests in writing through their chain of command.
Necessary documents such as police reports or vendor quotes must accompany the online L&D form.
Division Chief/Manager reviews recommendations for approval, which are ultimately decided by the Fire Chief.
Claims under 1,000aretransmittedtoISDRiskManagementforprocessing,whileclaimsover1,000 are transmitted to ISD Risk Management for processing, while claims over 1,000aretransmittedtoISDRiskManagementforprocessing,whileclaimsover1,000 require BCC approval.

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Description

This quiz covers the protocol for reporting lost or damaged County property as outlined by the Miami-Dade Fire Rescue. It details the responsibility of employees in such cases and the process for possible reimbursement for personal property lost while on duty. Understanding this policy is crucial for compliance and accountability within the organization.