Questions and Answers
What is the first step an employee must take if they lose or damage County property?
Which of the following properties is considered County property?
What action must a supervisor take upon receiving a report of lost or damaged County property?
If the incident of lost or damaged County property involves theft or vandalism, what is required?
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Who is ultimately responsible for the replacement or repair of lost or damaged County property?
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What comprises personal property in this context?
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What must an employee do if they want reimbursement for personal property lost in the line of duty?
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Which of the following statements is true regarding the procedure for reporting lost or damaged property?
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What is the time frame for initiating an investigation after an item is lost or damaged?
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What action may be taken if negligence is determined during an investigation?
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Which of the following personal items will not be reimbursed for loss or damage?
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What happens when an employee loses their Kantech card?
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What is the maximum amount that can be deducted from payroll for reimbursement of lost items?
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If a claim for reimbursement is over $1,000, what additional step is required before processing?
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Which of the following is NOT a valid reason for MDC to reimburse personal property?
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What must an employee submit alongside the online L&D form for reimbursement of lost personal items?
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Which is the first step an employee must take after discovering that their Kantech card is missing?
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Which department must approve claims for reimbursement of lost or damaged personal property?
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Study Notes
Reporting Lost or Damaged County Property
- Employees must immediately report any lost or damaged County property in writing to their supervisor.
- Following an investigation, employees may be held personally accountable for the lost or damaged items.
- Miami-Dade Fire Rescue (MDFR) may reimburse employees for personal property lost or damaged in the line of duty under certain conditions.
Definitions
- County Property: Tangible items provided to employees for job performance, not including real property. Examples include equipment and apparatus.
- Personal Property: Items not provided by MDC, requiring approval from the Division Chief/Manager prior to loss or damage.
Lost or Damaged County Property Procedure
- Employees must submit an incident report as a memorandum to their supervisor.
- Supervisors are responsible for completing an online Lost & Damaged (L&D) form and informing relevant authorities, such as the Logistics Division Chief.
- If the incident involves theft or vandalism, a police report is mandatory.
Investigation and Accountability
- Investigations for lost or damaged items should begin within five working days of the incident's discovery.
- Findings from the investigation are submitted to the appropriate Division Chief/Manager and Logistics within five working days.
- If negligence is established, supervisory actions may include coaching, reimbursement of item costs (up to $5,000), or disciplinary action up to termination.
Capital Items and Reporting
- For capital items, investigation results, along with any police reports, must be forwarded to the MDC Internal Services Department (ISD) Director for further action.
- Recommendations regarding the removal of equipment from the Capital Inventory Report are made by the Logistics Division Chief.
Kantech Card Incident Protocol
- Immediate action includes notifying the supervisor and disabling the card through the MIT Helpdesk.
- A police report is required for a lost or stolen Kantech card, along with the online L&D form submission.
- No replacement cards will be issued without an accompanying L&D and police report.
Lost or Damaged Personal Property Reimbursement
- MDC may reimburse employees for personal property losses incurred in the course of duty, provided there was no negligence and no other insurance compensation available.
- Reimbursements for cash, vehicles, personal clothing, or jewelry (except watches up to $200) are not permitted.
Claims Process
- Employees should submit reimbursement requests in writing through their chain of command.
- Necessary documents such as police reports or vendor quotes must accompany the online L&D form.
- Division Chief/Manager reviews recommendations for approval, which are ultimately decided by the Fire Chief.
- Claims under 1,000aretransmittedtoISDRiskManagementforprocessing,whileclaimsover1,000 are transmitted to ISD Risk Management for processing, while claims over 1,000aretransmittedtoISDRiskManagementforprocessing,whileclaimsover1,000 require BCC approval.
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Description
This quiz covers the protocol for reporting lost or damaged County property as outlined by the Miami-Dade Fire Rescue. It details the responsibility of employees in such cases and the process for possible reimbursement for personal property lost while on duty. Understanding this policy is crucial for compliance and accountability within the organization.
