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Correcting Notarial Acts

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Questions and Answers

According to the Notary Handbook, what is the appropriate course of action if a notary public discovers an error in a completed notarial act?

The notary public should line through the error, initial it, and make a note in their journal.
The notary public should perform a new notarization of the signature, including a new certificate and journal entry. (correct)
The notary public should contact the Secretary of State to request an official correction.
The notary public should attempt to erase the error and replace it with the correct information, then initial the change.

What must a notary public do when performing a new notarization to correct an error in a previous notarial act?

Only create a new journal entry, referencing the details of the original act.
Attach an amendment to the original notarial act explaining the error and correction.
Complete a new certificate with the new date, and create a new journal entry. (correct)
Only complete a new certificate, referencing the original act's date in the new certificate.

What principle underlies the required procedure for correcting a notarial act?

Minimizing the inconvenience to the signer.
Guaranteeing the notary public's immunity from liability for minor errors.
Reducing the workload of the notary public.
Maintaining a clear and independent record of each notarization. (correct)

Why doesn't the law allow for corrections to be made directly to a completed notarial act?

Corrections could be interpreted as tampering or falsification of the official record. (B) Signup and view all the answers

A notary public realizes after notarizing a document that they forgot to include the signer's middle name in the journal entry. What should they do?

Notarize the document again, including a new certificate and a new, complete journal entry. (A) Signup and view all the answers

If a notary notarizes a document again to correct an error, what date should be entered on the new notarial certificate?

The date of the new notarization. (C) Signup and view all the answers

What is the primary reason for requiring a new journal entry when a notarial act is re-performed to correct an error?

To provide an updated and accurate record of all details related to the corrected notarization. (A) Signup and view all the answers

A notary completes a notarial act but later finds out that the signer used a false ID. Following the guidelines, what action should the notary take?

Perform a new notarization only after the signer presents a valid ID, creating a new certificate and journal entry. (C) Signup and view all the answers

A notary discovers an error in the certificate of a completed notarial act. What is the correct procedure to rectify this?

The notary must perform a new notarial act of the signature, including completing and attaching a new certificate with the correct information and completing a new journal entry. (A) Signup and view all the answers

Why is it necessary to create a new journal entry rather than just amending the existing one when re-notarizing a document to correct an error?

To maintain an accurate and chronological record of each separate notarial act. (B) Signup and view all the answers

Flashcards

Correcting a Notarial Act

There are no laws allowing correction of a completed notarial act. Notarize again with a new certificate and journal entry.

Study Notes

There are no legal provisions for correcting a completed notarial act.
If a notary public finds an error after completing the act, they should notarize the signature on the document again.
The new notarization requires fulfilling all original requirements.
This includes completing and attaching a new certificate.
The new certificate must contain the date of the new notarial act.
A new entry in the journal must also be completed.

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