Contract: Timeline and Document Handling

Contract Details

• NOI must be filed within 10 days.
• Investigation must conclude within 9 months from the initial 10 days.
• Disciplinary actions must be issued within 45 days after the investigation concludes.
• Tolling involves 60 days for investigation and 45 days for discipline.
• Discipline becomes effective on the date the employee signs.
• Documents are not placed in the personnel file until the grievance process is complete.
• For promotional processes, relevant documents are kept in the personnel file for 2 years.
• Reprimands or counseling records are kept for 1 year.
• Suspension without pay remains until Step 3 of the grievance process is completed for discharge cases.
• Performance reviews require a minimum of 6 months of work.
• Reviews are conducted after returning to work for 4 months, with satisfactory-retro pay considerations.
• Probationary performance reviews are completed at the academy, and at 6, 8, and 11 months.
• Vacation accrual is suspended if an employee is out of pay for more than half the pay period.

Vacation Time Accrual

• 1 year of service accrues vacation time based on a 48-hour work week, 5 shifts, or a 42-hour week.
• 2-5 years of service accrue vacation time based on work weeks.
• Vacation accrual increases with years of service.
• Maximum vacation buyout: $792.16. 40 hour: $660.16. 42 hour: $693.17

Additional Contract Terms

• Job-related disability accrues for the first 30 days.
• EMS/BC personnel have a minimum of 2 days off.
• Vacation allowances are calculated in October.
• Vacation allocation varies by battalion size. -Battalions with 1-4 stations get 1 vacation slot per rank. -Battalions with 5-11 stations get 2 slots per rank. -Battalions with 12+ stations get 3 slots per rank.
• The first round of vacation picks must be a minimum of 4 consecutive days, up to a maximum of 10 days (40 hours equivalent to 20 days). -Any request exceeding the maximum must be approved by the Deputy Chief. No part of an approved vacation lasting 11 shifts or more can be cancelled.
• The second round requires a minimum of 3 consecutive days.
• Rounds one and two are open for 14 days each
• The third round allows for single-day picks on a first-come, first-served basis. -Seniority applies within 7 days, without causing overtime.
• Limits do not apply to probationary firefighters.

Vacation Rescission and Cancellation

• Vacation can only be rescinded in the event of a major emergency. -Examples include earthquakes, tropical storms, hurricanes, or civil emergencies.
• Employees have 19 hours of their shift, 24 hours to cancel vacation.
• All others can cancel or request within 3 business days.
• The DC approves emergency leave (SOG BC can approve if less than 6 hours but should contract the DC for approval).
• 40-hour employees can take vacation on 1/1.
• Vacation sweeps occur on 4/15 over 500 hours-UT pool.
• Notification deadline before 3/1 if entering a drop within 12 months and bypassing sweep.
• Sick leave: 11/1- 120 hours. (11/2026- 112.5 hours). 42 hour- 105 hours. 40 hour- 100 hours.

Sick Leave Policies

• For 121, 113, and 106-hour employees, compensation is 85% of pay for 3 months.
• After 3 months through 12 months, it is 65%.
• No sick leave compensation is provided after 12 months, and employees must return within 18 months.
• All other employees who exceed their annual allotment receive 85% for 3 months.
• It is 65% from 3 months to 9 months.
• Supplement pay with vacation or reserve vacation.
• New sick allotment must use: 48, 45, 42 hours.
• Employees with less than the full allotment when starting extended leave must pay back hours at an equal rate plus the new allotment.
• Maximum leave time for Special Risk is 18 months, for Apparatus Techs: 12 months, and for all others: 9 months.
• Full duty is required to start a new extended leave: 6 months.
• If less than 6 months, two leaves are counted accumulatively.
• Sick leave for probationary employees is prorated after 6 months.
• A doctor's note is required every 30 days.

Sick Leave Usage and Notification

• There are 9 approved uses of sick leave. -Incapacitation injury/illness -Contagious conditions -Prescribed medical treatment -Family care (6 letters), up to 6 months in an 18-month period with 65% pay -Hospitalization (15 letters), up to 3 months in a 15-month period with 65% pay -Exam/treatment days for personnel -Baby bonding, 6 weeks at 100%, or 3 months at 65% with the use of half sick time allotment -Pregnancy, documented high risk, with delivery switched to baby bonding -Prior authorization for something not described above
• Sick leave call out must be 30 minutes before the shift.
• For the Communications Center, it is 90 minutes.
• Occurrences: 12 hours equals 1 occurrence, multiple partial sick days added to make 12 hours counts as 1 occurrence.