Contract Administration Essentials

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What are the four main functions of the architect on the construction site?

General reviews, submittal review, etc.

What is the architect's role during the construction contract administration phase?

To represent the client and interpret the contract documents.

What are the architect's specific office functions?

Preparing construction documents, responding to requests for information, etc.

Who is responsible for ensuring safety on the construction site?

The architect Signup and view all the answers

What is a Definitions Certificate?

A document attesting to the truth of a fact; in construction, a certificate is prepared by a professional, either an architect or an engineer. Signup and view all the answers

What is a Certificate of Substantial Performance?

A certificate issued under the appropriate lien legislation attesting that the contract between the owner and the contractor is substantially complete. Signup and view all the answers

What are Instruments of Services?

Instruments of service are representations, in any medium of expression, of the tangible and intangible creative work that forms part of the services or additional services. Signup and view all the answers

Who is generally responsible for construction safety at the workplace?

The contractor Signup and view all the answers

In certain situations, who may be defined as the constructor instead of the contractor?

The owner Signup and view all the answers

What is the architect's responsibility regarding construction safety on the site?

Review occupational health and safety legislation and regulations Signup and view all the answers

What is the architect's contractual obligation regarding reporting safety issues on the site?

Architects do not have a contractual obligation to report safety issues on a site Signup and view all the answers

What is the role of the architect in educating and advising the owner?

The architect plays a larger role in educating and advising the owner. Signup and view all the answers

Who are consultants typically engaged by?

Consultants are typically engaged by the managing or prime consultant, typically the architect. Signup and view all the answers

What is the role of the contractor in the construction process?

The contractor is responsible for the execution of all the work, means and methods required to carry out the construction work as described in the contract documents. Signup and view all the answers

What are some of the responsibilities of the project manager?

The project manager is responsible for creating and managing the schedule, managing RFIs, submittals, and changes to the work, and preparing the schedule of values and monthly progress invoice. Signup and view all the answers

What is a lien?

A lien is a legal claim on real property to satisfy a debt owed to the lien claimant by the property owner. Signup and view all the answers

What is a shop drawing?

A shop drawing is a drawing, diagram, schedule, or data prepared on behalf of the contractor to indicate precise details of construction materials, products, or installation. Signup and view all the answers

What is contract administration?

Contract administration describes the services provided by the architect or contract administrator to fulfill the roles in standard construction contracts. Signup and view all the answers

What are the architect's responsibilities during the construction phase?

The architect's responsibilities during the construction phase include ensuring the work is in general conformity with the contract documents, conducting periodic site visits, reporting on the progress of the work, and providing technical interpretations and information to the contractor. Signup and view all the answers

What is the purpose of adding a supplemental condition to the construction contract form?

To ensure that the architect will be reimbursed for the expenses of responding to unnecessary RFIs issued by the contractor. Signup and view all the answers

What are supplemental instructions (SI) in the context of construction contracts?

Supplemental instructions (SI), also referred to as site instructions, are issued in response to requests for information (RFIs) or to address issues raised on site or during a project meeting as clarifications or interpretations of contract documents. Signup and view all the answers

Why is it important to consider the impact of unnecessary RFIs on the architect's costs?

To prevent the architect from having to absorb the related costs if a contractor consistently abuses the RFI process. Signup and view all the answers

What should the newly assigned contract administrator familiarize themselves with before starting contract administration services?

The newly assigned contract administrator should familiarize themselves with the contractual obligations and roles of all parties through reviews of both client-architect and client-contractor agreements. Signup and view all the answers

What are the two significant milestones early in the construction project?

The two significant milestones early in the construction project are the signing of the client-contractor agreement and the start of construction. Signup and view all the answers

What is the purpose of a pre-construction meeting?

The purpose of a pre-construction meeting is to review pre-construction and pre-contract signing submittals. Signup and view all the answers

What is a Request for Information (RFI) and how can it contribute to the smooth progress of construction?

A Request for Information (RFI) is a tool for the owner, architect, contractor, or other party to request information from each other that cannot readily be obtained through research, document review, or other reasonable means. RFIs can contribute to the smooth progress of construction by allowing potential problems to be clarified or corrected before they cause delays in the work. Signup and view all the answers