Confidential Communication Guidelines in Government Offices

Play an AI-generated podcast conversation about this lesson

What is the primary condition for communicating a copy of a letter to officers subordinate to the Government?

The letter is marked confidential

The officer has been previously informed

The Secretary has given verbal approval

Final orders have been received from the Central Government (correct)

When can official correspondence between the State and the Central Government be published?

When the correspondence is marked 'top secret'

Only with the approval of the Chief Minister

When copies are supplied by the Government of India for distribution to the Press (correct)

After a clearance from the State Government's law department

What should be done when a difference of opinion arises between the Central and the State Governments?

The correspondence should be published immediately

The Chief Minister should mediate the difference

The correspondence should be forwarded to the Prime Minister

The correspondence should be withheld from the Press (correct)

Why should a copy of an official communication be sent to the head of the department?

To keep the head of the department informed Signup and view all the answers

Who is responsible for authorizing the publication of official correspondence?

The Chief Minister of the State Government Signup and view all the answers

What is the exception to the rule of not addressing official communication directly to subordinate officers?

In cases of urgency or by previous arrangement Signup and view all the answers

When preparing a draft in response to a confidential circular from the Government of India, what should be omitted in the letter?

Origin of the call Signup and view all the answers

According to the guidelines, how much information should be communicated in official correspondence and orders relating to personal matters?

Substance of the decision with grounds as necessary Signup and view all the answers

In case of a difference of opinion between a State Government and the Government of India, who must grant permission before communicating the disagreement to any person?

Express permission of the Government of India Signup and view all the answers

What precaution should be taken when a recommendation is made for a concession that is not admissible under the rules to an officer?

Delay informing the officer until final orders are passed Signup and view all the answers

Why should the origin of the call be omitted in the letter replying to a confidential circular?

To maintain the confidentiality of the circular Signup and view all the answers

What type of information is generally conveyed through a Communiqué or Press Note?

Decisions or actions taken by the government Signup and view all the answers

When writing a telegram, why should it be extremely precise and condensed?

To ensure it can be expressed in as few words as possible Signup and view all the answers

In the draft preparation process, who should be consulted when seeking an opinion on a specific question?

Consult only selected officers, individuals, or bodies Signup and view all the answers

Why is it important to specify a date when requesting a reply in any situation?

To ensure timely responses Signup and view all the answers

In the context of a telegram, when should telegrams be issued?

When there is no other means of communication available Signup and view all the answers

What should be considered before circulating any matter for opinion?

Obtaining orders from relevant authorities Signup and view all the answers

Confidential Communication Guidelines in Government Offices

Choose a study mode

Podcast

Questions and Answers