Conducting Meetings and Minute Writing: Definition, Roles, and Types

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What is the purpose of having an agenda for a meeting?

To collect ideas and involve members in management
To solve problems and pass decisions and policies
To provide a summary of business to be transacted at the meeting (correct)
To inform and explain decisions and policies to members or stakeholders

What does a quorum refer to in the context of a meeting?

The minimum number of members required to transact business on behalf of others (correct)
The rules or constitution guiding the conduct of business in an organization
The purpose of discussing specific issues
The gathering of members of an organization or office

What is the main function of holding a meeting?

To understand the situation and suggest solutions
To build a team and consult with others towards achieving objectives
To arrive at a consensus on issues affecting an organization (correct)
To elect executive office holders or select committees for special assignments

What are standing orders in the context of a meeting?

Rules or constitution guiding the conduct of business in an organization (D) Signup and view all the answers

What type of meeting involves a committee, board, or other body with powers to take decisions?

Decision-making meeting (C) Signup and view all the answers

Which type of meeting mainly focuses on giving information, with no discussion?

Briefing meeting (A) Signup and view all the answers

In which type of meeting do parties with competing interests meet to discuss and arrive at an agreement?

Negotiation meeting (D) Signup and view all the answers

What type of meeting usually involves all members of an organization and may include electing new officials and presenting financial accounts?

Extra-ordinary general meeting (A) Signup and view all the answers

Which type of meeting is designed for a small group of people to exchange ideas and opinions on a common topic of interest?

Group discussion (D) Signup and view all the answers

In which type of meeting are recommendations reviewed, policies passed, and instructions given for carrying out certain work?

Executive committee meeting (C) Signup and view all the answers

What type of meeting is called to address a particular purpose at times other than when stipulated in the organization's constitution or rules?

Extra-ordinary general meeting (D) Signup and view all the answers

Which type of meeting involves an advisory body consisting of experts who discuss and advise other bodies, without having the power to take any decisions or action?

Consultation meeting (C) Signup and view all the answers

What is the main distinguishing feature of an informal meeting?

It is called at short notice (B) Signup and view all the answers

What is the primary responsibility of the chairperson in a meeting?

Maintaining order in the meeting (C) Signup and view all the answers

What role does the secretary play in a meeting?

Prepares minutes of the meeting for record (D) Signup and view all the answers

In what type of meeting are recommendations reviewed, policies passed, and instructions given for carrying out certain work?

Formal meeting (B) Signup and view all the answers

What does the treasurer in a meeting have primary responsibility for?

Responsible for financial affairs of the organization (A) Signup and view all the answers

What is the main purpose of having an agenda for a meeting?

To conduct the meeting according to set rules (C) Signup and view all the answers

What is the main purpose of minutes of meeting?

To provide a summary of what was discussed and decided at the meeting (B) Signup and view all the answers

What are the responsibilities of participants in a meeting?

Passing resolutions on policies and decisions (A) Signup and view all the answers

What are 'in-attendance' participants in a meeting?

Members who are attending a particular meeting (A) Signup and view all the answers

What is an essential guideline for writing effective minutes of meeting?

Using clear, concise, and objective language (C) Signup and view all the answers

What does the quorum refer to in the context of a meeting?

The number of members required to be present for the meeting to be valid (C) Signup and view all the answers

What is the purpose of preparing an agenda for a meeting?

To guide the discussion and keep the meeting focused (D) Signup and view all the answers

Who are considered 'in-attendance' participants in a meeting?

Non-members who are attending a particular meeting (C) Signup and view all the answers

Advisory Meeting mainly involves what type of discussions?

Exchanging ideas and opinions on a common topic of interest. (B) Signup and view all the answers