Conduct of Meetings Flashcards

Questions and Answers

What is the purpose of parliamentary procedure at FFA meetings?

For business to be transacted in an orderly manner.

What are the seven rules regarding the use of the American flag at FFA meetings?

Why do FFA members pay dues to become members of the local, state, and national organizations?

To receive the Iowa FFA today (correct)

To receive FFA New Horizons Magazine (correct)

To pay for FFA awards and activities (correct)

To pay for state and national conventions (correct)

What is the proper order of business at a chapter meeting?

<ol> <li>Opening ceremonies, 2. Minutes of the previous meeting, 3. Officer reports, 4. Report on chapter program of activities, 5. Special features, 6. Unfinished business, 7. Committee reports, 8. New business, 9. Degree and installation of ceremonies, 10. Closing ceremonies, 11. Entertainment, Recreation, and refreshments.</li> </ol> Signup and view all the answers

What is the general message from each officer during the official opening ceremonies?

It lists the duties and responsibilities of officers and indicates where the officer is stationed. Signup and view all the answers

What are the three additional officers a chapter can have who may be included in the opening ceremony?

Chaplain Signup and view all the answers

What are the official colors of the FFA?

National Blue and Corn Gold Signup and view all the answers

What are three ways a current Greenhand can meet the requirement for advancement to chapter degree?

<ol> <li>Serving as presiding officer during parliamentary procedure unit in ag class, 2. Chairing a committee meeting, 3. Giving a report where you lead a discussion.</li> </ol> Signup and view all the answers

The chapter FFA degree pin is awarded to members who have earned them by meeting set requirements.

True Signup and view all the answers

What are three reasons FFA members attend meetings?

<ol> <li>To conduct business, 2. To keep informed on upcoming events, 3. To participate in chapter recreation.</li> </ol> Signup and view all the answers

Why should FFA members rank their choice of program of activities committees?

FFA members will become more involved in committees they are interested in. Signup and view all the answers

What are four common methods of voting?

Voice Vote Signup and view all the answers

What are the three parts of a comprehensive Ag Ed program?

Classroom, FFA, SAE Signup and view all the answers

What do you say or do if you feel the result of a vote is wrong?

Call for division of the house which requires the president to revote using a different means of voting. Signup and view all the answers

What are two types of committee reports which may be presented at a FFA meeting?

Special Signup and view all the answers

At a meeting, what happens to a motion if the vote is a tie?

The president would vote to break the tie. Signup and view all the answers

What is the method to amend a motion?

Addition, Substitution, Striking out Signup and view all the answers

Why is the sentinel stationed by the door?

To meet and greet people as they come to the meeting and assist in maintaining order. Signup and view all the answers

When should the president use two taps of the gavel?

To call the meeting to order. Signup and view all the answers

What is meant by quorum?

A quorum is the number of members needed present at a meeting to conduct business. It is more than half. Signup and view all the answers

Which chapter officer is responsible for recreation and refreshments?

The sentinel. Signup and view all the answers

What is meant by a meeting agenda?

The agenda is the listing of the items of business to be presented at a meeting. Signup and view all the answers

What is the primary purpose for holding FFA meetings?

To conduct business. Signup and view all the answers

Is it necessary for the president to agree on the meeting date?

False Signup and view all the answers

What does the president do if a motion is made but there is no second?

The motion dies for lack of a second. Signup and view all the answers

What is a second used for in motions?

A second is used to ensure there are at least two members in favor of the item. Signup and view all the answers

What is the purpose of the chapter constitution?

It provides a base for all chapter operations. Signup and view all the answers

What is the purpose of each officer saying his/her part in the official opening ceremony?

To pledge how they will carry out the duties of their office. Signup and view all the answers

What are the three major emphasized items in the official FFA ceremonies?

Emphasize the purpose of the meeting, duties of the officers, significance of recognition. Signup and view all the answers

What is the difference between unfinished business and new business?

Unfinished business resolves motions postponed at a previous meeting, while new business appears on the agenda for the first time. Signup and view all the answers

When should the president use one tap of the gavel?

To adjourn, after the completion of an item of business, or to seat members. Signup and view all the answers

Why is it important that all FFA ceremonies be memorized, rehearsed, and conducted with pride?

The chapter is on display at this time; members' performances should reflect sincerity and leadership. Signup and view all the answers

In what ceremony is the FFA creed presented?

Greenhand FFA degree ceremony. Signup and view all the answers

What is the purpose of parliamentary procedure at FFA meetings?

For business to be transacted in an orderly manner Signup and view all the answers

What are the seven rules regarding the use of the American flag at FFA meetings? (Select all that apply)

The flag should never be subjected to contempt, disrespect, or insult. Signup and view all the answers

Why is it important that all chapter members have adequate knowledge of parliamentary procedure?

It strengthens chapter meetings as well as supplying members with valuable leadership tools. Signup and view all the answers

Why should the meeting agenda be posted several days in advance?

To prepare for discussion and encourage attendance. Signup and view all the answers

What are four examples of special features at chapter business meetings?

Speaker, panels, guest appearances, award presentations. Signup and view all the answers

Final announcements are made just before or immediately after the formal tap of the gavel to adjourn the meeting.

False Signup and view all the answers

Give two or more examples of when special ceremonies are used at chapter meetings.

Greenhand degree ceremony, Chapter FFA degree ceremony, Officer installation. Signup and view all the answers

In addition to the minutes, which other officer report is required at every meeting?

Treasurer report. Signup and view all the answers

What is the primary purpose for entertainment, recreation, and refreshments after the closing ceremony?

To increase attendance at FFA meetings. Signup and view all the answers

Which chapter officer is primarily responsible for the chapter's annual program of activities?

Vice president. Signup and view all the answers

What are two ways by which new business becomes properly brought forth to be discussed at a chapter meeting?

Proposed items on the meeting agenda, items introduced by members. Signup and view all the answers

How can the chapter ensure members have specific duties in the chapter operations?

Make sure all members have duties listed in the program of activities. Signup and view all the answers

Which chapter officer has the duty of developing a media list for use in publicizing local chapter activities?

Reporter. Signup and view all the answers

In the Greenhand FFA ceremony, which officer is to present newly initiated Greenhands with a bronze metal pin of the FFA?

Advisor. Signup and view all the answers

What is the major responsibility of the executive committee prior to each chapter meeting?

Plan a meeting agenda and post it in advance. Signup and view all the answers

Which chapter officer has the duty of serving as chapter photographer?

Reporter. Signup and view all the answers

During the Greenhand FFA degree ceremony, which chapter officer says 'I am proud to add your name to the roll of the chapter'?

Secretary. Signup and view all the answers

What is the correct name for the symbol at the officer station of your chapter sentinel?

Shield of friendship. Signup and view all the answers

What are the twelve rules or guidelines to ensure proper use of the FFA jacket? List at least seven.

The jacket is to be worn only by members; when worn or faded, it should be discarded; the jacket should be kept clean and neat; the emblem and lettering should be removed if given or sold to non-members; the back should include only the official emblem, name of state association, and name of chapter; the front includes only the official emblem, individual's name, and one office or honor; members should act professionally when wearing the jacket. Signup and view all the answers

What are the three sources for FFA members to use in reading and learning about parliamentary procedure?

Official FFA manual, FFA Student Handbook, Roberts Rules of Order. Signup and view all the answers

What are two kinds of motions that require a 2/3 vote instead of a majority vote?

Suspend the rules, Previous question, Limit debate, Rescind. Signup and view all the answers

Which chapter officer should help prepare and submit the membership roster and dues to the state and national FFA organizations?

Treasurer. Signup and view all the answers

Study Notes

Membership Dues

FFA members pay dues for various services including state and national conventions and officer expenses.
Membership benefits include receiving FFA New Horizons Magazine and the Iowa FFA Today.
Dues help fund local FFA activities, awards, and overall chapter operations.

Order of Business at Meetings

Chapter meetings start with opening ceremonies, followed by minutes from the previous meeting and officer reports.
The Vice President presents the chapter program of activities and engages with unfinished business and committee reports.
New business, degree ceremonies, closing ceremonies, and entertainment follow in a structured manner.

FFA Officer Responsibilities

Each officer's role is emphasized during official meetings, specifying duties and where they are stationed.
Chapters can have additional officers such as Historian, Parliamentarian, and Chaplin alongside the primary officers.

Official FFA Colors

The official colors of FFA are National Blue and Corn Gold.

Earning the Chapter FFA Degree

Members can fulfill discussion leadership requirements by presiding over parliamentary procedures, chairing meetings, or reporting on FFA to other organizations.

Judge of Votes

The president votes to break ties in decisions during meetings.
Common voting methods include roll call, secret ballot, voice vote, and rising vote.

Comprehensive Agricultural Education Program

The three segments of a comprehensive agricultural education program are Classroom, FFA, and Supervised Agricultural Experience (SAE).

Motion Management

If no second is received for a motion, it fails for lack of support.
A division of the house can be called to verify controversial voting results.

Quorum and Meeting Procedures

A quorum is defined as more than half of the members present to conduct official business.
The agenda is a structured list of items to be discussed at meetings.

Importance of Planning

Preparation for meetings includes scheduling, ensuring complete reports, posting agendas earlier, and assigning responsibilities for guests and activities.

Ceremonial Conduct

In ceremonies, proper protocols dictate that flags should be positioned correctly, and participants follow specific procedures for standing or addressing the president.
The FFA creed is recited during Greenhand degree ceremonies.

Parliamentary Procedures

Parliamentary law aims to ensure orderly conduct, with key objectives around majority rule and minority rights.
The president may vote to break a tie or when necessary before ballot counting in secret votes.

Officer Duties and Special Features

Secretaries must keep detailed records, including minutes and committee reports.
Special features during meetings may include speakers, panels, and award presentations to enhance engagement.

Respect for the Flag

Several rules govern the use of the American flag at FFA meetings, emphasizing respect, proper display, and condition of the flag.

Member Engagement

Active participation is encouraged through selecting committees, attending meetings, and preparing relevant discussions to foster member involvement.
Continuous training in parliamentary procedure equips members for effective leadership and strengthens meetings.

Meeting Preparation and Conclusion

Final announcements are made before adjourning with the gavel, ensuring clarity on outcomes and future actions required of members.

Ceremonies and Special Occasions

Ceremonies like degree advancements and officer installations are important components of FFA meetings, fostering recognition and formal acknowledgment of member achievements.

Key Values

Pride and dignity during ceremonies reflect the chapter's values and commitment to leadership, emphasizing the importance of rehearsed and memorized procedures.### Treasurer Responsibilities
Prepares and submits the membership roster and dues to the state and national FFA organizations.
Ensures all members have specific duties by listing them in the program of activities.

Sentinel's Purpose

Organizes activities post-closing ceremony to enhance attendance at FFA meetings.
Plans meeting agenda and posts it in advance for member awareness.

Vice President's Role

Responsible for the chapter's annual program of activities.

Secretary Duties

Introduces proposed items on the meeting agenda and notes items brought up by members.
Announces the addition of new members during ceremonies and manages documentation.

Reporter Functions

Develops a media list to publicize local chapter activities.
Serves as the chapter photographer, capturing important moments.

Greenhand FFA Ceremony

The advisor presents newly initiated greenhands with a bronze medal pin.
The secretary announces the inclusion of new members to the chapter roll.

FFA Jacket Guidelines

The jacket is a symbol of membership, worn exclusively by FFA members.
Must be cleaned and neat; should be discarded if worn or faded.
Emblems removed when the jacket is given to non-members.
Professional behavior required while wearing the jacket.
Worn zipped fully at official events, avoiding alcohol and tobacco.
Appropriate for school and other events representing the chapter.
Limited pins allowed, representing the highest achievements.
No insignia from other organizations permitted on the jacket.

Parliamentary Procedure Resources

Official FFA manual provides guidelines on governance.
FFA Student Handbook serves as a reference for parliamentary processes.
"Roberts Rules of Order" is an authoritative resource on parliamentary procedure.

Two-Thirds Vote Motions

Certain motions, such as suspending the rules and limiting debate, require a two-thirds vote for approval.
These ensure efficient conduct of meetings and manage discussion limits.

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Description

Test your knowledge on the essential conduct of meetings for FFA members. This quiz covers questions on membership dues, proper order of business, and other key conventions in FFA. Perfect for those preparing for leadership roles in FFA.