Conduct of Meetings Flashcards

Membership Dues

• FFA members pay dues for various services including state and national conventions and officer expenses.
• Membership benefits include receiving FFA New Horizons Magazine and the Iowa FFA Today.
• Dues help fund local FFA activities, awards, and overall chapter operations.

Order of Business at Meetings

• Chapter meetings start with opening ceremonies, followed by minutes from the previous meeting and officer reports.
• The Vice President presents the chapter program of activities and engages with unfinished business and committee reports.
• New business, degree ceremonies, closing ceremonies, and entertainment follow in a structured manner.

FFA Officer Responsibilities

• Each officer's role is emphasized during official meetings, specifying duties and where they are stationed.
• Chapters can have additional officers such as Historian, Parliamentarian, and Chaplin alongside the primary officers.

Official FFA Colors

• The official colors of FFA are National Blue and Corn Gold.

Earning the Chapter FFA Degree

• Members can fulfill discussion leadership requirements by presiding over parliamentary procedures, chairing meetings, or reporting on FFA to other organizations.

Judge of Votes

• The president votes to break ties in decisions during meetings.
• Common voting methods include roll call, secret ballot, voice vote, and rising vote.

Comprehensive Agricultural Education Program

• The three segments of a comprehensive agricultural education program are Classroom, FFA, and Supervised Agricultural Experience (SAE).

Motion Management

• If no second is received for a motion, it fails for lack of support.
• A division of the house can be called to verify controversial voting results.

Quorum and Meeting Procedures

• A quorum is defined as more than half of the members present to conduct official business.
• The agenda is a structured list of items to be discussed at meetings.

Importance of Planning

• Preparation for meetings includes scheduling, ensuring complete reports, posting agendas earlier, and assigning responsibilities for guests and activities.

Ceremonial Conduct

• In ceremonies, proper protocols dictate that flags should be positioned correctly, and participants follow specific procedures for standing or addressing the president.
• The FFA creed is recited during Greenhand degree ceremonies.

Parliamentary Procedures

• Parliamentary law aims to ensure orderly conduct, with key objectives around majority rule and minority rights.
• The president may vote to break a tie or when necessary before ballot counting in secret votes.

Officer Duties and Special Features

• Secretaries must keep detailed records, including minutes and committee reports.
• Special features during meetings may include speakers, panels, and award presentations to enhance engagement.

Respect for the Flag

• Several rules govern the use of the American flag at FFA meetings, emphasizing respect, proper display, and condition of the flag.

Member Engagement

• Active participation is encouraged through selecting committees, attending meetings, and preparing relevant discussions to foster member involvement.
• Continuous training in parliamentary procedure equips members for effective leadership and strengthens meetings.

Meeting Preparation and Conclusion

• Final announcements are made before adjourning with the gavel, ensuring clarity on outcomes and future actions required of members.

Ceremonies and Special Occasions

• Ceremonies like degree advancements and officer installations are important components of FFA meetings, fostering recognition and formal acknowledgment of member achievements.

Key Values

• Pride and dignity during ceremonies reflect the chapter's values and commitment to leadership, emphasizing the importance of rehearsed and memorized procedures.### Treasurer Responsibilities
• Prepares and submits the membership roster and dues to the state and national FFA organizations.
• Ensures all members have specific duties by listing them in the program of activities.

Sentinel's Purpose

• Organizes activities post-closing ceremony to enhance attendance at FFA meetings.
• Plans meeting agenda and posts it in advance for member awareness.

Vice President's Role

• Responsible for the chapter's annual program of activities.

Secretary Duties

• Introduces proposed items on the meeting agenda and notes items brought up by members.
• Announces the addition of new members during ceremonies and manages documentation.

Reporter Functions

• Develops a media list to publicize local chapter activities.
• Serves as the chapter photographer, capturing important moments.

Greenhand FFA Ceremony

• The advisor presents newly initiated greenhands with a bronze medal pin.
• The secretary announces the inclusion of new members to the chapter roll.

FFA Jacket Guidelines

• The jacket is a symbol of membership, worn exclusively by FFA members.
• Must be cleaned and neat; should be discarded if worn or faded.
• Emblems removed when the jacket is given to non-members.
• Professional behavior required while wearing the jacket.
• Worn zipped fully at official events, avoiding alcohol and tobacco.
• Appropriate for school and other events representing the chapter.
• Limited pins allowed, representing the highest achievements.
• No insignia from other organizations permitted on the jacket.

Parliamentary Procedure Resources

• Official FFA manual provides guidelines on governance.
• FFA Student Handbook serves as a reference for parliamentary processes.
• "Roberts Rules of Order" is an authoritative resource on parliamentary procedure.

Two-Thirds Vote Motions

• Certain motions, such as suspending the rules and limiting debate, require a two-thirds vote for approval.
• These ensure efficient conduct of meetings and manage discussion limits.

Test your knowledge on the essential conduct of meetings for FFA members. This quiz covers questions on membership dues, proper order of business, and other key conventions in FFA. Perfect for those preparing for leadership roles in FFA.