Computer Skills Fundamentals 1 - PowerPoint

Computer Skills Fundamentals 1 - PowerPoint Presentation

• The presentation is a collection of data and information meant for a particular audience. It can be adapted to various situations like group talks, meetings, and briefings.
• A PowerPoint presentation contains electronic slides. These slides can have text, pictures, graphics, tables, sound, and video. Presentations can be automated or controlled by a presenter.
• Microsoft PowerPoint is a program to design presentations with multiple slides.

Objectives

• Identify the names and functions of the PowerPoint interface.
• Create, edit, save, and print presentations.
• Format presentations.
• Add a graphic to a presentation.
• Create and manipulate simple slide shows with outlines and notes.
• Create presentations with text, graphics, animation, and transitions.
• Use design layouts and templates for presentations.
• Create a PowerPoint presentation.

Basics

• Presentation/PowerPoint Presentation: A PowerPoint presentation is a collection of slides created using Microsoft PowerPoint.
• Effective PowerPoint Presentation: A guide to making powerful presentations.
• PowerPoint Layout (The Ribbon): The panel at the top of the PowerPoint window that contains tabs for different features.
• The File tab: Used for housekeeping tasks like saving, opening, and printing presentations. It's also used to do all your housekeeping tasks within a presentation.
• Creating a new presentation: Instructions for starting a new PowerPoint presentation.
• The Home tab: The main area for formatting slides and inserting elements.
• Inserting Elements: This includes adding text, pictures, shapes, tables, and other elements to your slides.
• Slide Design: Modifying the appearance of slides within a presentation.
• Transitions and Animations: Modifying slide transitions and slide animations during a presentation, allowing elements to appear or change in different ways.
• Slideshow: Information about playing your presentations for your audience.
• Review and View: Options in PowerPoint for reviewing presentations and manipulating viewing modes.
• Design Tips: Guidelines for creating aesthetically pleasing and clear presentations.

PowerPoint Fields of Application

• Education: PowerPoint can make education more interactive and engaging for students.
• Marketing: Using graphs and charts in presentations to make data more impactful to viewers.
• Business: Presenting profits/losses, investor pitches, business plans in a visually engaging format.
• Creating Resumes: Adding visuals like images, different patterns, logos to resumes for better presentation.
• Depicting Growth: Using PowerPoint to visualize progress or growth visually via graphs and charts.

What can be added to a PowerPoint slide?

• Clip Art
• Graphs
• Tables
• Photographs
• Charts
• Media Clips
• Videos

Effective PowerPoint Presentation

• Factors for effective presentations: Key elements for creating impressive, well-organized presentations.
  • Big (Text): Use larger fonts for effective readability.
  • Simple (Text): Avoid overwhelming slides with excessive colors, fonts, and text to ensure readability and comprehension.
  • Clear: Use clear fonts, colors.
  • Consistent: Create consistency by using the same formatting techniques throughout your presentation.

Make It Big (Text), Keep It Simple (Text), Make It Clear

• Make It Big (Text): Use larger fonts to improve readability.
• Keep It Simple (Text): Limit the number of colors, fonts, lines, and words per slide for easy understanding.
• Make It Clear: Use a mix of upper and lower case letters, normal fonts, and avoid italicized or underlined text where possible.

PowerPoint Layout (The Ribbon)

• The ribbon is part of the PowerPoint interface.
• The ribbon has 9 tabs: File, Home, Insert, Design, Transitions, Animations, Slide Show, Review, and View.
• Each tab is divided into groups that are logical collections of features.

File Tab

• The File tab gives access to options for opening, saving, printing, sharing, and closing PowerPoint presentations.
• Use the file tab for general housekeeping tasks.
• Always save your presentations frequently.

Create a New Slide

• Use the File tab to create a new presentation.
• When PowerPoint starts, a blank presentation is usually the default view.
• You can use a blank presentation or other options provided under the File tab.

Home Tab

• The Home tab displays the main screen of PowerPoint and allows for features like:
• Adding new slides
• Changing slide layouts
• Changing font colors, sizes, styles (bold, italics, underlined)
• Inserting bullets

Insert Tab

• Insert tab is used to add content to presentations, like:
• Pictures and Clip Art
• Shapes
• Tables and Charts
• Video and audio clips
• SmartArt/WordArt
• Links, Headers and Footers, Symbols

Design Tab

• Design tab gives themes to presentations for color and styling options.
  • Themes also give you layout choices and font options.
  • Design allows you to change each slide's appearance, formatting, and layout if the preset theme isn't your preference.
• You can use this tab to change formatting choices already in place - margins and slide orientation can be modified.

Transitions and Animations Tabs

• Transitions: These are effects that occur when switching between slides. Examples include fades, wipes, and fly-ins.
• Animations: These are special effects for text, graphics, and other elements on a single slide. Examples include fly-ins, fades, and spins. Animations can enhance the overall presentation.

Slide Show Tab

• Use this tab to present the slide show to your audience, record a narration, and control how slide shows run. Including features to decide where the show starts. Custom slide shows can be created.

Review and View

• Review: Checking and correcting presentation spelling problems, adding comments to different slides, and protecting the presentation to stop other people making unwanted changes.
• View: Allows you to see the presentation in various formats such as outline, slide sorter, and notes page view. You can also view multiple presentations at once in multiple windows.

This quiz covers the basics of Microsoft PowerPoint, including its interface, the creation and formatting of presentations, and the use of graphics and animations. Test your knowledge on creating effective presentations with various design layouts and templates.