Computer Engineering Project Management Chapter 1

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Questions and Answers

Which of the following is NOT a characteristic of operations?

  • Ongoing activities
  • Continuous process
  • Unique outcomes (correct)
  • Repetitive tasks

Which of the following is NOT part of the project lifecycle?

  • Maintaining (correct)
  • Executing
  • Planning
  • Initiating

Which knowledge area focuses on identifying and engaging project stakeholders?

  • Integration management
  • Stakeholder management (correct)
  • Communications management
  • Risk management

What does 'Progressive Elaboration' mean in project management?

<p>Detailing project plans as more information becomes available (C)</p> Signup and view all the answers

Which of the following is a characteristic of all projects?

<p>They are temporary with a defined beginning and end (A)</p> Signup and view all the answers

Which organizational structure allows employees to report to both functional and project managers?

<p>Matrix (A)</p> Signup and view all the answers

Which role is primarily responsible for providing funding and support for the project?

<p>Sponsor (D)</p> Signup and view all the answers

Which factor is least likely to influence project success?

<p>The number of stakeholders involved (C)</p> Signup and view all the answers

Which of the following elements is usually not found in a project charter?

<p>Project schedule (A)</p> Signup and view all the answers

How does a project charter ensure alignment with stakeholders’ expectations?

<p>By including stakeholder input (A)</p> Signup and view all the answers

What is the primary purpose of verifying the initiation stage at the beginning of each project phase?

<p>To ensure alignment with business needs (A)</p> Signup and view all the answers

What does the project charter primarily serve as an interface between?

<p>Project and organization’s strategic objectives (C)</p> Signup and view all the answers

The Power/Interest Grid is used to classify stakeholders based on which two criteria?

<p>Power and interest level (C)</p> Signup and view all the answers

What defines the deliverables and functionalities of a project?

<p>The project scope (B)</p> Signup and view all the answers

What follows after assessing risks in the risk management process?

<p>Plan mitigation strategies (C)</p> Signup and view all the answers

In a functional organizational structure, how are employees grouped?

<p>By skills and expertise (B)</p> Signup and view all the answers

What is the main focus of a project manager?

<p>To lead the project team (C)</p> Signup and view all the answers

Which of the following does NOT represent a key project management process group?

<p>Scoping (B)</p> Signup and view all the answers

What is the primary purpose of the Project Charter in project management?

<p>To define the scope, objectives, and participants of the project (D)</p> Signup and view all the answers

Who qualifies as a stakeholder in a project?

<p>Anyone who may affect or be affected by the project (A)</p> Signup and view all the answers

What term describes the constant planning, executing, and monitoring in project management?

<p>Structured project management (D)</p> Signup and view all the answers

Which process is primarily responsible for coordinating people and resources to carry out the project plan?

<p>Executing the project (A)</p> Signup and view all the answers

Which statement about project stakeholders is correct?

<p>Stakeholders are individuals and organizations whose interests are affected by the project. (A)</p> Signup and view all the answers

What is the main objective of the Closing process group in project management?

<p>To formally complete the project (B)</p> Signup and view all the answers

Which of the following statements is true regarding the Planning process group?

<p>It involves creating a detailed roadmap for the project. (C)</p> Signup and view all the answers

What is the role of the Project Charter in project management?

<p>To formally authorize the project. (D)</p> Signup and view all the answers

Which of the following is NOT a step in the stakeholder identification process?

<p>Ignore stakeholders' interests (A)</p> Signup and view all the answers

Why is it important to involve customers and stakeholders in the initiating stage of a project?

<p>To foster shared ownership. (D)</p> Signup and view all the answers

What does a stakeholder register contain?

<p>Information about identified stakeholders. (A)</p> Signup and view all the answers

What defines a project?

<p>Temporary endeavor with a unique outcome (A)</p> Signup and view all the answers

Which phase comes after project initiation?

<p>Planning (B)</p> Signup and view all the answers

What is the primary purpose of the project lifecycle?

<p>To describe the stages of a project (A)</p> Signup and view all the answers

What does the process group 'Monitoring and Controlling' involve?

<p>Overseeing project performance (C)</p> Signup and view all the answers

Which of the following is a key benefit of effective project management?

<p>Improved control over costs and scope (D)</p> Signup and view all the answers

What is the main goal of project management?

<p>Organizing resources to achieve objectives (A)</p> Signup and view all the answers

What are the five process groups in project management?

<p>Initiating, Planning, Executing, Monitoring and Controlling, Closing (D)</p> Signup and view all the answers

What is the primary role of the project sponsor?

<p>To provide financial resources and support for the project (A)</p> Signup and view all the answers

Flashcards

Project Definition

A temporary endeavor with a unique outcome, distinct from ongoing operations or routine tasks.

Project Lifecycle Phases

The sequential stages a project goes through, from initiation to closing, to ensure successful completion.

Monitoring and Controlling

A project management process group that involves tracking project progress, identifying problems, and making necessary adjustments.

Project Management Benefits

Effective project management improves control over costs and scope, ensuring deliverables are on budget and within the agreed-upon scope.

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Project Management Goal

To achieve project objectives efficiently and effectively by organizing resources.

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Project Scope Management

Ensuring that all necessary work is included in the project and only needed work is completed.

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Project Sponsor Role

A key stakeholder who provides financial resources and support and overall oversight to the project.

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Project Management Process Groups

The five steps (Initiating, Planning, Executing, Monitoring & Controlling, Closing) involved in managing a project.

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Operations vs. Projects

Operations are ongoing activities with repetitive tasks and continuous processes, while projects are temporary endeavors with unique outcomes and a defined beginning and end.

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Project Lifecycle

The sequential steps (Initiating, Planning, Executing, Monitoring & Controlling, Closing) a project follows from start to finish.

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Stakeholder Management

Identifying and managing the interests of all individuals and groups who are impacted by or can impact a project.

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Progressive Elaboration

Refining the project plan as more information becomes available, ensuring the plan remains adaptable and realistic throughout the project.

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Project Characteristics

Projects are temporary, with a defined beginning and end, requiring unique outcomes distinct from ongoing operations.

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Project Goal Focus

Project management primarily focuses on achieving defined goals within specific limitations (scope, budget, time).

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Project Sponsor

The individual or group providing financial backing and overall support to the project.

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Project Management Success Factors

Achieving project goals on time and within budget, satisfying stakeholder needs, and managing risks effectively are crucial to project success.

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Project Scope

The project's deliverables and functionalities.

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Functional Structure

Organizational structure grouping employees by skills and expertise.

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Risk Management Step After Assessment

Planning mitigation strategies.

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Project Management Process Groups

The 5 steps: Initiating, Planning, Executing, Monitoring & Controlling, Closing.

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Lessons Learned Documentation Purpose

For future reference in similar projects.

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Project Manager's Role

Leading the project team.

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Project Charter Purpose

Defines project scope, objectives, and participants.

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Stakeholder Definition

Anyone affected by or affecting the project.

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Project Charter Purpose

A high-level document outlining project details and goals.

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Stakeholder Alignment

Ensuring project goals match stakeholders' expectations.

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Project Charter Scope

Includes project objectives, preapproved funds, and stakeholder list; typically excludes schedule.

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Stakeholder Identification

Identifying stakeholders by their power and interest to the project.

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Project Charter Role

Serves as a bridge between the project and the organization's strategic goals

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Project Stakeholder

Individuals or organizations affected by, or affecting, a project.

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Stakeholder Categorization

Classifying stakeholders based on their positive or negative impact on the project.

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Stakeholder Identification

The process of discovering and documenting individuals and organizations potentially affected by the project.

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Stakeholder Register

A documented record of identified project stakeholders and their relevant information.

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Project Charter

The document authorizing a project, providing the project manager authority.

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Executing process group

Phase where the actual project work is performed.

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Project Manager Role

Leading the project team to achieve the project's objectives.

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Project Planning Process

Detailing a roadmap for the project, including tasks, timelines and resources.

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Study Notes

Computer Engineering 2024-2025 Study Notes

  • Course: Computer Engineering
  • Academic Year: 2024-2025
  • Supervisor: DR. Essam

Chapter 1: Project Management Framework

  • Project Definition: A temporary endeavor with a unique outcome.
  • Project Phases After Initiation: Monitoring and Controlling (Answer: 3).
  • Project Lifecycle Purpose: To ensure the project stays on track and describe the project stages (Answer: 3)).
  • Monitoring and Controlling Process Group: Involves overseeing project performance, defining the project scope, and closing the project (Answer: 2).
  • Benefit of Effective Project Management: Improved control over costs and scope (Answer: 2).
  • Main Goal of Project Management: Organizing resources to achieve objectives (Answer: B).
  • Project Definition: A temporary endeavor undertaken to create a unique product, service, or result (Answer: B).
  • Project Management Process Groups: Planning, Executing, Monitoring and Controlling, Closing (Answer: B).
  • Project Sponsor Role: Providing financial resources and support for the project (Answer: B).
  • Project Scope Management Knowledge Area: Ensures all required work is included and only required work is completed (Answer: B).
  • Operations Characteristics: Ongoing activities, repetitive tasks, continuous process (Unique outcomes are not a characteristic of operations).
  • Project Lifecycle Elements: All projects have a defined beginning and end.

Chapter 2: Project Management

  • Primary Focus of Project Management: Achieving specific goals within constraints (Answer: b).
  • Organizational Structure for Dual Reporting: Matrix (Answer: b).
  • Project Funding and Support Stakeholder: Sponsor (Answer: c).
  • Factors Not Influencing Project Success: Random chance (Answer: d).
  • Key for Successful Project Communication: Open communication channels (Answer: a).
  • Project Scope Definition: Deliverables and functionalities (Answer: b).
  • Organizational Structure in Functional Structure: Employees grouped by skills and expertise (Answer: b).
  • Risk Management Step After Risk Assessment: Plan mitigation strategies (Answer: b).
  • Effective Project Management: Involves structured planning, executing, and monitoring (Answer: b).
  • Documentation of Project Lessons Learned: For future reference. (Answer: a)
  • Main Job of a Project Manager: To lead the project team. (Answer: b)
  • Key Project Management Process Group: Initiating, Executing and Closing (Answer: b, scoping is not a key group).
  • Project Charter Purpose: Defining the scope, objectives, and participants of the project. (Answer: a)
  • Stakeholder definition: Individuals or organizations whose interests are affected or who can affect the project. (Answer: b).
  • Stakeholder Categorization: Positive and negative stakeholders (Answer: b).
  • Stakeholder Identification Process Step: Identifying individuals and organizations that can influence the project (Answer: c).
  • Stakeholder Register function: Document that records information about identified stakeholders (Answer: c)
  • Project Charter Function: For formally authorizing a project (Answer: b).
  • Identifying Stakeholders in Project Initiation: Involves customers and stakeholders to foster shared ownership. (Answer: b).
  • Project Charter Content: Does not typically include schedule information (Answer: b).
  • Project Charter Role in Stakeholder Alignment: By including stakeholder input, it Aligns with stakeholders’ expectations. (Answer: b).

Chapter 3: Project Stakeholders

  • Project Stakeholders: Individuals and organizations whose interests are impacted by the project (Answer: b).
  • Stakeholder Categorization: Positive and negative stakeholders (Answer: b).
  • Stakeholder Identification Step: Identify individuals and organizations that influence the project. (Answer: c)
  • Stakeholder Register: Document that records information about identified stakeholders. (Answer: c)
  • Checking Project Initiation Stage at Beginning of Each Phase: Ensures alignment with business needs (Answer: b).
  • Project Charter Function: Acts as an interface between the project team and organization's strategic objectives. (Answer: b)
  • Stakeholder Identification Method: The Power/Interest Grid (Answer: b).
  • Stakeholder influencing capability: The Influence/Impact Model shows ability to influence and impact project changes. (Answer: b).

True or False

  • Scope Creep: (False)
  • Progressive Elaboration: (True)
  • Project Definition: (True)
  • Program Definition: (False)
  • Stakeholder Management: (True)
  • Project Indefinite Duration: (True)
  • Project Stakeholder Influence: (True)
  • Temporary Project Nature: (True)

Project Charter

  • Summary Document: It is a high-level document.
  • Responsibility: Developed and maintained by the project manager.
  • Key Stakeholders: High-interest/high-power stakeholders should receive focused attention.
  • Stakeholder Evaluation: Stakeholders with low interest and low power require minimal monitoring.

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