Computer-Based Accounting Systems Quiz

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Questions and Answers

In batch processing, what is a batch?

A group of similar transactions accumulated over time and processed together (correct)

An error file generated during processing

A backup of the master file

A single transaction processed in real-time

What is the purpose of the Edit Run in batch processing?

Identifies clerical errors in the batch and places them into an error file (correct)

Generates a new master file

Processes the transactions in real-time

Creates a backup of the master file

What does the Sort Run do in batch processing?

Generates a new master file

Places the transaction file in the same order as the master file using a primary key (correct)

Identifies clerical errors in the batch

Processes the transactions in real-time

What is the purpose of the Backup Procedure in batch processing?

The original master continues to exist and a new master file is created Signup and view all the answers

What is the advantage of batch processing for organizations?

Organizations can increase efficiency by grouping large numbers of transactions into batches Signup and view all the answers

What is the purpose of the Update Run in batch processing?

Changes the value of appropriate fields in the master file to reflect the transaction Signup and view all the answers

What is the function of the Old Master (father) file in batch processing?

Catches clerical errors and rearranges the transaction data by key field Signup and view all the answers

What does the New Master (son) file represent in batch processing?

The updated master file after processing transactions Signup and view all the answers

What is the purpose of the Keystroke step in batch processing?

Source documents are transcribed by clerks to magnetic tape for processing later Signup and view all the answers

In batch processing, how are transactions processed?

Transactions are processed collectively at a later time Signup and view all the answers

What is a characteristic difference between batch and real-time processing?

Batch processing generally requires greater resources Signup and view all the answers

Why do many AIS use batch processing?

AIS processing involves high-volume, independent transactions Signup and view all the answers

What is a reason why batch processing may be done using real-time data collection?

High-volume checks can be processed during off-peak computer time Signup and view all the answers

What is a distinguishing characteristic of real-time processing?

There is no time lag between the economic event and the processing Signup and view all the answers

What type of records are processed immediately in real-time processing to avoid event-related delays?

Certain records pertaining to the event Signup and view all the answers

What type of processing involves processing transactions individually at the moment the economic event occurs?

Real-time processing Signup and view all the answers

What is a reason why real-time systems generally require greater resources than batch processing?

They require dedicated processing capacity Signup and view all the answers

What is a characteristic of batch processing?

It generally involves longer systems development time Signup and view all the answers

What type of processing generally processes transactions with no time lag between the economic event and the processing?

Real-time processing Signup and view all the answers

Study Notes

Batch Processing

A batch is a collection of transactions grouped together for processing.
Edit Run is used to validate and correct errors in transactions before processing.

Sort Run

The Sort Run arranges transactions in a specific order to facilitate efficient processing.

Backup Procedure

The Backup Procedure ensures data is secure by creating a copy of the master file.

Advantages of Batch Processing

Batch processing is advantageous for organizations as it allows for efficient processing of large volumes of transactions.

Update Run

The Update Run applies validated transactions to the master file.

Master Files

The Old Master (father) file contains existing data.
The New Master (son) file represents the updated data after applying transactions.

Keystroke Step

The Keystroke step involves entering transactions into the system.

Transaction Processing

In batch processing, transactions are processed in batches, rather than individually.

Batch vs Real-Time Processing

A characteristic difference between batch and real-time processing is the time of processing, with batch processing occurring in batches, while real-time processing occurs immediately.

AIS and Batch Processing

Many Accounting Information Systems (AIS) use batch processing due to its efficiency in handling large volumes of transactions.

Real-Time Data Collection

Batch processing may be used with real-time data collection to enable faster processing.

Real-Time Processing

A distinguishing characteristic of real-time processing is the immediate processing of transactions.
Real-time processing involves processing transactions individually at the moment the economic event occurs.
Transactions processed in real-time include those that cannot tolerate delays, such as stock trades.

System Resources

Real-time systems generally require greater resources than batch processing due to the increased processing demands.

Characteristics of Batch Processing

A characteristic of batch processing is the time lag between the economic event and processing.

Real-Time Processing Characteristics

Real-time processing is a type of processing that processes transactions with no time lag between the economic event and the processing.

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Description

Test your knowledge of computer-based accounting systems with this quiz. Explore the concepts of batch processing and real-time systems, and understand the differences between the two.