CMMS Benefits and Features

CMMS Benefits

• A Computerized Maintenance Management System (CMMS) is a software package that maintains a database of information about an organization's maintenance operations.
• Improves productivity, resulting in reduced direct labor costs.
• Increases equipment availability through better planning.
• Enhances equipment reliability by identifying repetitive faults.
• Optimizes stock control, leading to reduced inventory levels and fewer stockouts.
• Achieves long-term reduction in maintenance costs.
• Enhances safety by providing detailed Standard Job Procedures.

Chapter 1: Introduction

• Computerized Maintenance Management Systems (CMMSs) are vital for coordinating all activities related to the availability, productivity, and maintainability of complex systems.
• CMMSs have evolved from simple mainframe planning to Windows-based, multi-user systems that cover a multitude of maintenance functions.
• The benefits of CMMSs include:
  • Resource control
  • Cost management
  • Scheduling
  • Integration
  • Reduction of breakdowns

Chapter 1: Definition of a CMMS

• A CMMS is defined as a system that manages, controls, executes, and ensures the quality of maintenance activities to achieve optimum levels of availability and performance of plant assets.
• A CMMS should include functions such as maintenance planning, scheduling, and execution, as well as inventory management and reporting.

Chapter 1: Why a CMMS Fails

• A CMMS may fail due to:
  • Lack of preparation and research
  • Limited involvement by management and workforce in the selection process
  • Insufficient training
  • Incorrect or insufficient data entry

Chapter 2: History of CMMS

• The first CMMSs appeared in the 1960s and were used by large enterprises.
• In the 1970s, punch cards gave way to checklists fed into CMMS systems.
• In the 1980s and 1990s, CMMSs became more prevalent in smaller and mid-sized businesses.
• In the 2000s, CMMSs began to share information across local area networks and web-based connectivity.
• Today, CMMSs are cloud-based and highly mobile.

Chapter 2: Determining the Need for a CMMS

• Maintenance costs are rising faster than production costs.
• Typical management goals for maintenance include:
  • 95% or better equipment availability and reliability
  • 99% product quality
  • Reduced maintenance overtime hours
  • Reduced contract labor hours
  • Improved record keeping on repairs
• The benefits of using a CMMS include:
  • Improved maintenance planning and scheduling
  • Better inventory management
  • Enhanced asset management
  • Increased safety and compliance
  • Improved reporting and analysis

Chapter 3: Top CMMS Selection Requirements and Functions

• The advances in mobile technology and web-based software have provided users with on-the-go and round-the-clock access to CMMS software.
• CMMSs are no longer one-size-fits-all, but rather offer custom features delivered through flexible platforms.
• The top CMMS selection requirements and functions include:
  • Inventory management
  • Work order management
  • Reporting and analysis
  • Integration with other business systems

Chapter 3: The Difference Between CMMS and EAM

• Enterprise Asset Management (EAM) is a combination of software, systems, and services used to maintain and control operational assets and equipment.
• EAM aims to optimize the quality and utilization of assets throughout their lifecycle, increase productive uptime, and reduce operational costs.

Chapter 4: Maintenance Costs

• One of the fundamental reasons for implementing a CMMS is to reduce maintenance costs.
• A CMMS can help reduce costs in four areas:
  • Labor costs
  • Material costs
  • Cost of quality
  • Cost of production losses

Chapter 4: Tables and Reports

• Tables are supporting files of information associated with a major file.
• The CMMS provides programs for producing various reports associated with each subsystem.
• Examples of reports include:
  • Backlogs
  • Work in progress
  • Work orders by status
  • Completed work orders

Chapter 4: CMMS Databases or Files

• The typical CMMS provides databases and/or files for the storage, manipulation, and retrieval of information.
• The typical CMMS consists of the following databases or files:
  • Equipment/asset identification and specifications
  • Work order management
  • Inventory management
  • Reporting and analysis

Chapter 4: Example

• In this case study, a company with 130 machines used a CMMS to optimize maintenance operations.
• The company used a methodology involving three steps: criteria analysis, decision mapping, and decision support.
• The results of the study showed that the CMMS helped reduce maintenance costs and improve asset reliability.