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Questions and Answers
What is a significant advantage of using cloud applications for organizations?
What is a significant advantage of using cloud applications for organizations?
What approach are some vendors like Workday taking regarding software development?
What approach are some vendors like Workday taking regarding software development?
Which of the following is an example of a cloud application provided in the content?
Which of the following is an example of a cloud application provided in the content?
How has the use of cloud applications been influenced by recent technological trends?
How has the use of cloud applications been influenced by recent technological trends?
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What kind of access do organizations gain from cloud-based applications?
What kind of access do organizations gain from cloud-based applications?
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What was the key emphasis in organizations as a result of the client-server systems introduced in the mid-1980s to mid-1990s?
What was the key emphasis in organizations as a result of the client-server systems introduced in the mid-1980s to mid-1990s?
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What significant change did client-server HRIS bring to organizations?
What significant change did client-server HRIS bring to organizations?
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What was a characteristic of HR departments in the mid-1990s?
What was a characteristic of HR departments in the mid-1990s?
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What advantage did the integration of web-enabled enterprise resource planning systems provide organizations in the early 2000s?
What advantage did the integration of web-enabled enterprise resource planning systems provide organizations in the early 2000s?
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How did web-enabled systems in the mid-1990s affect recruitment?
How did web-enabled systems in the mid-1990s affect recruitment?
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What was one outcome of the focus on employee skills and abilities during the client-server era?
What was one outcome of the focus on employee skills and abilities during the client-server era?
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What ability did organizations gain with the rise of web-based systems in the mid-1990s?
What ability did organizations gain with the rise of web-based systems in the mid-1990s?
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What characteristic marks the transition of HRM from the mid-1990s to 2010?
What characteristic marks the transition of HRM from the mid-1990s to 2010?
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What major innovation in HR technology emerged in the mid-1990s to 2010 period?
What major innovation in HR technology emerged in the mid-1990s to 2010 period?
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What is one key advantage of purchasing an integrated HR ERP?
What is one key advantage of purchasing an integrated HR ERP?
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What does ESS stand for in the context of HR technology?
What does ESS stand for in the context of HR technology?
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Which aspect distinguishes cloud applications from traditional software?
Which aspect distinguishes cloud applications from traditional software?
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In what era did cloud-based applications start becoming prominent?
In what era did cloud-based applications start becoming prominent?
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What is not typically a benefit of a cloud application?
What is not typically a benefit of a cloud application?
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What does an integrated HR ERP often encompass?
What does an integrated HR ERP often encompass?
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Which of the following is an example of a typical function of a Time & Attendance system?
Which of the following is an example of a typical function of a Time & Attendance system?
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What key development influenced the shift towards record-keeping in HRIS during World War II?
What key development influenced the shift towards record-keeping in HRIS during World War II?
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What was one of the major shifts in HRIS technology in the 1950s?
What was one of the major shifts in HRIS technology in the 1950s?
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Which act significantly increased the record-keeping requirements for employers in the 1940s?
Which act significantly increased the record-keeping requirements for employers in the 1940s?
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Which technology phase followed mainframe computing in the evolution of HRIS?
Which technology phase followed mainframe computing in the evolution of HRIS?
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During which decade did organizations begin to adopt cloud-based applications for HRIS?
During which decade did organizations begin to adopt cloud-based applications for HRIS?
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How did the U.S. Air Force contribute to the development of job classification systems during World War II?
How did the U.S. Air Force contribute to the development of job classification systems during World War II?
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What was one reason organizations sought to standardize their payroll and employee records in the 1950s?
What was one reason organizations sought to standardize their payroll and employee records in the 1950s?
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What key feature did the mainframe computing phase in HRIS primarily address?
What key feature did the mainframe computing phase in HRIS primarily address?
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What percentage of organizations were using or planning to use social media for hiring decisions according to the study by Broughton et al?
What percentage of organizations were using or planning to use social media for hiring decisions according to the study by Broughton et al?
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What is one risk associated with un-proctored internet testing (UIT) as part of the hiring process?
What is one risk associated with un-proctored internet testing (UIT) as part of the hiring process?
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How are cloud-based applications relevant to hiring decisions?
How are cloud-based applications relevant to hiring decisions?
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What distinguishes UIT from traditional forms of testing?
What distinguishes UIT from traditional forms of testing?
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What can organizations expect as a trend regarding social media usage in hiring?
What can organizations expect as a trend regarding social media usage in hiring?
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Which of the following best describes mainframes?
Which of the following best describes mainframes?
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What is one advantage of using un-proctored internet testing in the selection process?
What is one advantage of using un-proctored internet testing in the selection process?
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What does the study suggest about the future use of social media in hiring by organizations?
What does the study suggest about the future use of social media in hiring by organizations?
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What is the primary function of a client in a client-server relationship?
What is the primary function of a client in a client-server relationship?
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Which of the following describes web-based ERP software?
Which of the following describes web-based ERP software?
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What does the acronym ERP stand for?
What does the acronym ERP stand for?
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What is a cloud application?
What is a cloud application?
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What is the main purpose of Employee Self-Service (ESS) technology?
What is the main purpose of Employee Self-Service (ESS) technology?
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Which of the following best describes Human Resource Information Systems (HRIS)?
Which of the following best describes Human Resource Information Systems (HRIS)?
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What is the purpose of a manufacturing organization's calendar in Workday?
What is the purpose of a manufacturing organization's calendar in Workday?
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GitHub, Inc. is primarily known for which of the following?
GitHub, Inc. is primarily known for which of the following?
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Flashcards
Mainframe Computing Phase (1940s - Mid-1980s)
Mainframe Computing Phase (1940s - Mid-1980s)
The period from the 1940s to the mid-1980s, where large, centralized computers known as mainframes were used to manage HR data. This era was driven by the need for standardized record-keeping and payroll processing due to government regulations and workforce mobilization during World War II.
Tax Payment Act of 1943
Tax Payment Act of 1943
A pivotal event that spurred the development of HR data management systems. This act required employers to withhold taxes from employee paychecks, leading to more complex record-keeping and processing needs.
Comprehensive Occupational Data Analysis Program
Comprehensive Occupational Data Analysis Program
A formalized system designed by the U.S. Air Force during World War II to classify and analyze job descriptions. This system aimed to standardize job information for efficient organization and management of personnel.
1950s: Standardization and Technological Adoption
1950s: Standardization and Technological Adoption
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GE (General Electric)
GE (General Electric)
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Client-Server Systems
Client-Server Systems
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Organizational Changes in the 1980s
Organizational Changes in the 1980s
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Emphasis on Employee Self-Control
Emphasis on Employee Self-Control
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Decentralized Client-Server HRIS
Decentralized Client-Server HRIS
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ERP and Web-based HR Systems
ERP and Web-based HR Systems
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Centralized HR Data
Centralized HR Data
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Online Recruiting Systems
Online Recruiting Systems
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New Era of HRM
New Era of HRM
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Cloud-based Applications
Cloud-based Applications
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Move to Cloud-based Applications
Move to Cloud-based Applications
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Mobile-First Approach
Mobile-First Approach
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Google Docs
Google Docs
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Cloud Application
Cloud Application
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Integrated HR ERP
Integrated HR ERP
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Time & Attendance System
Time & Attendance System
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Employee Self-Service (ESS)
Employee Self-Service (ESS)
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Payroll System
Payroll System
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ERP (Enterprise Resource Planning)
ERP (Enterprise Resource Planning)
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Web-based System
Web-based System
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Cloud-Based Hiring Practices
Cloud-Based Hiring Practices
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Risks of Cloud-Based Hiring
Risks of Cloud-Based Hiring
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UIT vs. Traditional Tests
UIT vs. Traditional Tests
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Growing Use of UIT and Social Media
Growing Use of UIT and Social Media
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What are mainframes?
What are mainframes?
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Social Media in Hiring
Social Media in Hiring
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Prevalence of Social Media in Hiring
Prevalence of Social Media in Hiring
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Future of Social Media in Hiring
Future of Social Media in Hiring
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Enterprise Resource Planning (ERP)
Enterprise Resource Planning (ERP)
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Web-based ERP Software
Web-based ERP Software
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Human Resource Information System (HRIS)
Human Resource Information System (HRIS)
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Client-server Systems in HR
Client-server Systems in HR
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Cloud Application in HR
Cloud Application in HR
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Electronic Human Resources Management (eHRM)
Electronic Human Resources Management (eHRM)
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Un-Proctored Internet Testing (UIT)
Un-Proctored Internet Testing (UIT)
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Study Notes
Chapter One: Introduction to Human Resource Information System (HRIS)
- Course: Human Resource Information System
- Course Code: BSHR3102
- Specialization: HRM
- Level: Advanced Diploma
Outcome 2: Evolution, Components, and Process of HRIS in an Organization
- Discuss the evolution, components, and process of HRIS in an organization.
Contents
- Technology and the Field of HRM
- Mainframe Computing Phase (1940s-Mid-1980s)
- Client Server Systems (Mid-1980s-Mid-1990s)
- ERP and Web-based Systems (Mid-1990s-2010)
- Cloud-based Applications (Since 2012)
1.1 Mainframe Computing (1940s – Mid-1980s)
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Shaped by government regulations and reporting requirements
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World War II mobilization impacted need for employee data collection. Specific examples given include the U.S. Air Force's data analysis program and the Tax Payment Act of 1943.
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Early 1950s: Organizations sought to standardize payroll, employee records, and compensation. Investigated technology's role to improve payroll processes.
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Examples like GE developing their mainframe payroll system and organizations outsourcing payroll processes such as ADP, Inc (Automatic Data Processing, Inc.)
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Late 1950s & early 1960s: Mainframe computers enabled support for payroll applications and automated business processes, supported by information systems.
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1960s-1970s: Increased reporting requirements (anti-discrimination laws, regulatory agencies). This led to the development of applications that supported payroll and basic human resource functioning-example SAP.
1.2 Client Server Systems (Mid-1980s- Mid-1990s)
- Development of computer networks enabled data capture, storage, and management across multiple locations.
- Databases dedicated to HRM moved from mainframes to platforms like personal computers. (Lower cost option).
- Organizations set up local area networks (LANs) to connect hardware.
- Adoption of client-server approach to delivering business applications.
- Client-Server Architecture: Mainframe computer power is centrally located. Only those working locally can access it. Client-server systems distribute computing power and store data in multiple locations. Data became more accessible to managers and employees.
- Companies like PeopleSoft emerged leading this change. They designed client-server platforms and software specifically for human resources, rather than relying on existing mainframe systems.
1.3 ERP & Web-based Systems (Mid-1990s–2010)
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HR departments began using enterprise resource planning (ERP) or web-based systems for functions like recruitment, selection, training, performance management, and compensation.
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Early 2000s: Organizations used web technologies to centralize HRM and organizational data.
- Accessible via web browsers whenever and wherever needed.
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Increased organizations ability to develop recruiting systems more effectively reaching applicants worldwide.
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Two categories of approaches to software product offerings: best of breed (separate systems for each HRM area) and integrated ERP (software packages integrated with broader organizational functions).
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Entering a "eHRM" Era; enabled HR transactions, using web browsers over the Internet and private networks (e.g., intranets)
- e-Recruitment, e-Selection, e-Performance Management, and e-Compensation.
- The use of employee self-service (ESS) systems in which employees manage their own information (e.g. address, phone number), view paychecks, and allocate retirement funds.
1.4 Cloud-based Applications (Since 2010)
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Cloud computing provides software as a service.
- Vendors offer standard software products instead of customizing them to individual needs.
- Organizations configure the software to fit their own needs.
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Advantages: Reduced capital expenses and IT staffing needs.
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Organizations move to cloud-based applications, transforming HRIS functionality.
- More opportunities for small organizations that previously could not afford enterprise-level HR technology.
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Current leaders in cloud-based ERP include Oracle and Workday.
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Mobile-first softwares like Workday and others (ex. Google Doc) are using newer software development approaches to support the software being compatible with mobile devices and increase the use of social media functions .
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Social media use coincided with increased use of mobile and social technologies.
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Trends in hiring practices: use of unproctored internet testing (UIT) and social media integration as part of employee selection procedures.
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Risks include cheating and differences from other forms of testing like paper/pencil tests.
Glossary
- Mainframes, Client-Server, Web-based ERP, Cloud Application, HRIS, ESS, related terms and definitions are included for clarity. This section also lists companies, e.g. GE,ADP,IBM, SAP, Oracle, Workday, PeopleSoft and acronyms for better understanding.
- The United States (U.S.), Equal Employment Opportunity Commission (EEOC), and Local Area Network(LAN) etc are also listed.
Essential Reading
- Provide a list of recommended readings to be used to study and gain more knowledge on HRM and HRIS.
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Description
Test your knowledge on cloud applications and their impact on organizations, particularly in human resources. This quiz covers significant advantages, vendor approaches, and historical influences on HRIS systems from the mid-1980s to the early 2000s.