SOP 603 Station Journals

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Questions and Answers

Who is responsible for the upkeep and accuracy of the PSTrax journal at each station?

All firefighters on duty

The Fire Chief

The District Commanders

The officer in charge of each station and shift (correct)

What is the primary purpose of the PSTrax journal?

To record personal opinions of firefighters

To document events relevant to the functions of the fire station (correct)

To track employee attendance at the station

To maintain a training log for firefighters

Which of the following actions must be taken to record an entry in PSTrax?

Manually write the details and scan them into PSTrax

Pick a category from a drop-down menu after selecting a station (correct)

Email the entry to the Fire Chief for approval

Select 'Add Entry' after signing in

What should be maintained to protect a patient’s privacy rights when recording information?

Confidentiality in the journal entries Signup and view all the answers

When is the PSTrax journal supposed to be completed?

Each day by the on-duty lieutenant or acting lieutenant Signup and view all the answers

What must be done after selecting the appropriate station in PSTrax?

Click on 'Add Post' to record new information Signup and view all the answers

What is NOT a step involved in creating a journal entry in PSTrax?

Providing detailed narratives of past incidents Signup and view all the answers

What kind of document is the PSTrax journal considered to be?

A legal document Signup and view all the answers

What must be selected to indicate where Post will display?

Both selected station and entire department Signup and view all the answers

What option must be chosen to keep Post on the home page until archived?

Yes Signup and view all the answers

Which category includes reports related to workplace incidents?

Employee Injury/Issue Signup and view all the answers

What type of report is categorized under Serious Incident Report?

Criminal Acts Signup and view all the answers

Which of the following is NOT a category for reports?

Employee Assistance Programs Signup and view all the answers

Which report category involves the use of controlled substances?

Controlled Substances Signup and view all the answers

Who is authorized to request sick leave reports?

District Commander only Signup and view all the answers

What should be reported under the Vehicle Accident/Damage category?

All units involved Signup and view all the answers

Study Notes

Purpose of PSTrax Journals

Establish a standard system for recording information within the PSTrax Journal.
Journals serve as legal documents to log events pertinent to fire station operations.

Privacy and Accessibility

Journals protect patient privacy while providing access to required information.
Each station is required to maintain an electronic company journal.

Responsibilities

The on-duty Lieutenant or Acting Lieutenant must complete the journal daily.
The officer in charge is responsible for the journal's accuracy and upkeep.

Procedures for Journal Entries

Sign into PSTrax at https://app1.pstrax.com/index.php.
Select the appropriate station and click on "Add Post" next to the Journal.
Ensure the correct date is selected before proceeding.
Choose a category from the drop-down menu.
Input detailed information in the Post section and add any relevant attachments.
Decide if the Post should display at the selected station or department-wide.
Set whether the Post remains on the home page until archived.
Save the entry to complete the process.

Journal Categories

Station Pass on Report: Routine operational updates.
Administrative: Evaluations, reports, and internal documentation.
Citizens: Incidents involving assistance, complaints, or medical-related actions.
Critical Incident: Events with potential psychological effects on staff.
Department Vehicle Accident/Damage: Documentation of accidents involving any department units.
Equipment Damage: Recording issues related to tools or personal protective equipment (PPE).
Employee Injury/Issue: Logging any injuries or personnel issues.
General: Information including building maintenance and public records requests.
Public Education: Activities related to community engagement such as tours and events.
Serious Incident Report: Documentation of critical events such as criminal acts and significant disasters.
Training: Records of personal or crew training.
Vehicle Swaps: Updates regarding changes in vehicle assignments.
Sick Leave: Specific to District Commanders.
Station Visits: Documenting visits made by District Commanders and Lieutenants.
Controlled Substances: Records related to handling substances managed by Lieutenants.
Hospital Crew Pick Up: Related to crew members retrieved from medical facilities.
Special Rescue (SR): Notes regarding the operation of specialized rescue services.
Quality Assurance Reviews (QAR): Related duties conducted by Lieutenants.
Report Quality Assurance: Documentation responsibilities performed by Lieutenants.

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Description

This quiz covers the standard operating procedures for the Clearwater Fire and Rescue Department, specifically focusing on PSTrax Journals. It aims to familiarize participants with the operational protocols established in the SOP 603. Test your knowledge about the effectiveness and application of these procedures in emergency situations.