Questions and Answers
Which form is used to appoint and terminate Certifying Officers?
DD Form 577
What are the requirements of a valid electronic certification?
A Certifying Officer's certification attests to the legality, propriety and correctness of a voucher for payment as defined in:
31 U.S.C Section 3528(a)
What are Departmental Accountable Officials responsible for?
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From whom does the Certifying Officer have the right to seek an advance decision before certifying a questionable voucher?
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A Certifying Officer's request for relief statement is routed through which agency?
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The payment voucher and supporting documentation will form an audit trail.
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Certifying Officer(s) for Purchase Card payments should:
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Which of the following best describes the sequence of certification process actions?
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What has changed the ability of DoD officials to verify that each payment is accurate and legal?
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A financial liability brought on by a loss that has resulted from illegal, improper, or incorrect payments refers to a _______.
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Certifying Officers have what type of pecuniary liability when dealing with erroneous payments?
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Pecuniary liability attaches __________.
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Which of the following factors can offer relief from pecuniary liability for a Certifying Officer?
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The Certifying Officer is NOT accountable for disbursing money according to properly certified vouchers.
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Payment arrangements for settlement of the liability are made between:
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Study Notes
Certifying Officer Legislation Training: Key Points
- Appointment and Termination: Certifying Officers are appointed and terminated using DD Form 577.
Electronic Certification
- Valid Certification Requirements: All listed conditions must be fulfilled for electronic certification to be valid.
Legal Framework
- Certification Attestation: Certifying Officers certify the legality, propriety, and correctness of payment vouchers as defined in 31 U.S.C Section 3528(a).
Departmental Accountable Officials
- Responsibilities: These officials support Certifying Officers by providing timely and accurate data, ensuring proper payment processes.
Advance Decision Authority
- Seek Guidance: Certifying Officers can request an advance decision on questionable vouchers from the General Counsel.
Relief Requests
- Routing Process: Requests for relief from a Certifying Officer are sent through the Defense Finance and Accounting Services (DFAS).
Audit Trails
- Documentation: Payment vouchers and supporting documents create an audit trail, confirming their importance in financial accountability.
Certification Process Sequence
- Actions: The correct sequence for the certification process involves review, computation, and certification.
Verification Challenges
- DoD Verification Capability: Recent legislation has affected the ability of Department of Defense officials to verify the accuracy and legality of payments.
Pecuniary Liability
- Definition: A pecuniary liability arises from losses due to illegal, improper, or incorrect payments.
- Types of Liability: Certifying Officers face automatic pecuniary liability when there are erroneous payments.
- Attachment of Liability: Such liability attaches automatically to Certifying Officers at the time of an erroneous payment.
Relief from Liability
- Successful Recovery: Full recovery of erroneous payments can provide Certifying Officers relief from pecuniary liability.
Accountability Exceptions
- Disbursement Responsibility: Certifying Officers are not accountable for disbursing funds in accordance with properly certified vouchers.
Settlement Arrangements
- Liability Settlements: Payment terms for settling liabilities are negotiated between the Certifying Officer and the DFAS.
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Description
Test your knowledge on the legislation surrounding Certifying Officers and Purchase Card Payment processes with these flashcards. Each question covers essential definitions and requirements related to electronic certification and legal obligations in voucher payments.
