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Questions and Answers
What is the role of the Network Services Section in handling lost or damaged cell phones?
What is the role of the Network Services Section in handling lost or damaged cell phones?
- To take the lost or damaged cell phone out of service as soon as possible (correct)
- To approve the replacement of lost or damaged cell phones
- To assign cell phones to bureau commanders
- To review monthly cell phone invoices for accuracy
Who is responsible for reviewing monthly cell phone invoices for accuracy?
Who is responsible for reviewing monthly cell phone invoices for accuracy?
- The Network Services Section
- The Purchasing Section (correct)
- The Chief of Police
- Bureau commanders
What is the purpose of the annual assignment review?
What is the purpose of the annual assignment review?
- To review cell phone invoices for accuracy
- To monitor cell phone usage
- To ensure the correct assignment of cell phones and justify their continued use (correct)
- To approve the replacement of lost or damaged cell phones
Who is responsible for submitting requests for the replacement of lost, stolen, damaged or inoperable cell phones?
Who is responsible for submitting requests for the replacement of lost, stolen, damaged or inoperable cell phones?
What is the role of the Fiscal Division in the cell phone replacement process?
What is the role of the Fiscal Division in the cell phone replacement process?
What is the purpose of the Purchasing Section prescreening monthly billing records?
What is the purpose of the Purchasing Section prescreening monthly billing records?
Who is responsible for providing justification for the continued assignment of cell phones?
Who is responsible for providing justification for the continued assignment of cell phones?
What is the deadline for bureau commanders to forward written justification for the continued assignment of cell phones to the Chief of Police?
What is the deadline for bureau commanders to forward written justification for the continued assignment of cell phones to the Chief of Police?
Who is responsible for developing an element-specific policy for securing and storing cell phones when not in use?
Who is responsible for developing an element-specific policy for securing and storing cell phones when not in use?
What should department members do when they are transferred to a new assignment?
What should department members do when they are transferred to a new assignment?
What is recommended to ensure the protection of issued cell phones?
What is recommended to ensure the protection of issued cell phones?
What should department members do when they notice damage or missing cell phone equipment?
What should department members do when they notice damage or missing cell phone equipment?
Who is responsible for ensuring that all appropriate reports are completed when cell phone equipment is damaged or missing?
Who is responsible for ensuring that all appropriate reports are completed when cell phone equipment is damaged or missing?
What is the purpose of developing an element-specific policy for securing and storing cell phones?
What is the purpose of developing an element-specific policy for securing and storing cell phones?
What should department members do at the beginning and end of their tour of duty?
What should department members do at the beginning and end of their tour of duty?
What is a requirement for department members when using a cell phone issued to them?
What is a requirement for department members when using a cell phone issued to them?
What is the primary purpose of Department-issued cellular telephones?
What is the primary purpose of Department-issued cellular telephones?
Which employees are allowed to use their Department-issued phones for personal business?
Which employees are allowed to use their Department-issued phones for personal business?
What is the consequence of using a cell phone while driving?
What is the consequence of using a cell phone while driving?
What happens to cell phone records?
What happens to cell phone records?
What is the responsibility of Department members regarding cell phone costs?
What is the responsibility of Department members regarding cell phone costs?
What should happen to Department-issued cell phones when an employee is reassigned or transferred?
What should happen to Department-issued cell phones when an employee is reassigned or transferred?
What is the main emphasis of this policy regarding cell phones?
What is the main emphasis of this policy regarding cell phones?
What is the purpose of this procedural instruction?
What is the purpose of this procedural instruction?
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Study Notes
Cellular Telephones Policy
- The Kansas City Missouri Police Department has a policy for the use and management of cellular telephones for official business.
- The policy applies to all department-issued cell phones/smartphones.
Requesting a Replacement Cell Phone
- Requests for replacement of lost, stolen, damaged, or inoperable cell phones must be submitted through the chain of command for approval.
- The request will be sent to the Fiscal Division for final approval before being sent to the Network Services Section.
Monitoring of Usage
- The Purchasing Section is responsible for reviewing monthly cell phone invoices and billing records for accuracy.
- The section will prescreen records for questionable charges and forward them to the appropriate division commander for review.
Annual Assignment Review
- The Purchasing Section will provide each bureau commander with a list of assigned cell phones by March 31st of each year.
- Bureau commanders will review the list and ensure the correct assignment is listed and that there is a continued need for the cell phone.
- Justification for the continued assignment of each cell phone must be submitted to the Chief of Police by May 1st of each year.
Issuance of Department Cell Phones
- Requests for issuance of a Department cell phone must be made in writing and submitted through the chain of command for approval.
- The approved request will be sent to the Fiscal Division for purchase if funding is available.
Security and Storage of Cell Phones
- Commanders responsible for elements with issued cell phones must develop an element-specific policy for securing and storing cell phones when not in use.
Member Responsibilities
- Members are responsible for the proper use, care, and maintenance of their assigned cell phone.
- Members must notify the Purchasing Section of any change in assignment to re-evaluate their rate plan and billing records.
- Members must notify the Network Services Section when they are transferred to update inventory information.
- Members are responsible for the issued equipment and are recommended to provide cases for protection.
- Members must account for their cell phone at the beginning and end of their tour of duty.
Damaged or Missing Cell Phones
- Damaged or missing cell phones must be reported to a supervisor/commander and the Network Services Section immediately.
- The supervisor/commander will ensure that all appropriate reports are completed.
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