22-04 Cellular Telephones

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Questions and Answers

What is the role of the Network Services Section in handling lost or damaged cell phones?

To take the lost or damaged cell phone out of service as soon as possible (correct)

To approve the replacement of lost or damaged cell phones

To assign cell phones to bureau commanders

To review monthly cell phone invoices for accuracy

Who is responsible for reviewing monthly cell phone invoices for accuracy?

The Network Services Section

The Purchasing Section (correct)

The Chief of Police

Bureau commanders

What is the purpose of the annual assignment review?

To review cell phone invoices for accuracy

To monitor cell phone usage

To ensure the correct assignment of cell phones and justify their continued use (correct)

To approve the replacement of lost or damaged cell phones

Who is responsible for submitting requests for the replacement of lost, stolen, damaged or inoperable cell phones?

Members through the chain of command Signup and view all the answers

What is the role of the Fiscal Division in the cell phone replacement process?

To approve the replacement of lost or damaged cell phones Signup and view all the answers

What is the purpose of the Purchasing Section prescreening monthly billing records?

To identify cell phones with questionable charges Signup and view all the answers

Who is responsible for providing justification for the continued assignment of cell phones?

Bureau commanders Signup and view all the answers

What is the deadline for bureau commanders to forward written justification for the continued assignment of cell phones to the Chief of Police?

May 1st of each year Signup and view all the answers

Who is responsible for developing an element-specific policy for securing and storing cell phones when not in use?

Commanders responsible for elements with issued cell phones Signup and view all the answers

What should department members do when they are transferred to a new assignment?

Notify the Network Services Section Signup and view all the answers

What is recommended to ensure the protection of issued cell phones?

Providing a case for protection Signup and view all the answers

What should department members do when they notice damage or missing cell phone equipment?

Report it to a supervisor/commander and the Network Services Section Signup and view all the answers

Who is responsible for ensuring that all appropriate reports are completed when cell phone equipment is damaged or missing?

Supervisors/commanders Signup and view all the answers

What is the purpose of developing an element-specific policy for securing and storing cell phones?

To minimize the possibility of cell phone loss or misuse Signup and view all the answers

What should department members do at the beginning and end of their tour of duty?

Account for their issued cell phone Signup and view all the answers

What is a requirement for department members when using a cell phone issued to them?

Ensure proper use, care, and maintenance of the cell phone Signup and view all the answers

What is the primary purpose of Department-issued cellular telephones?

For official Department business only Signup and view all the answers

Which employees are allowed to use their Department-issued phones for personal business?

Bargaining unit employees of KCPD Commanders Lodge Number 102 Signup and view all the answers

What is the consequence of using a cell phone while driving?

Disciplinary action will be taken unless exigent circumstances exist Signup and view all the answers

What happens to cell phone records?

They are subject to public disclosure in accordance with the Missouri Sunshine Law Signup and view all the answers

What is the responsibility of Department members regarding cell phone costs?

They are responsible for ensuring no additional costs are incurred by the Board of Police Commissioners Signup and view all the answers

What should happen to Department-issued cell phones when an employee is reassigned or transferred?

They are turned in to the supervisor Signup and view all the answers

What is the main emphasis of this policy regarding cell phones?

Security and accountability Signup and view all the answers

What is the purpose of this procedural instruction?

To provide guidelines for Department-issued cell phones Signup and view all the answers

Study Notes

Cellular Telephones Policy

The Kansas City Missouri Police Department has a policy for the use and management of cellular telephones for official business.
The policy applies to all department-issued cell phones/smartphones.

Requesting a Replacement Cell Phone

Requests for replacement of lost, stolen, damaged, or inoperable cell phones must be submitted through the chain of command for approval.
The request will be sent to the Fiscal Division for final approval before being sent to the Network Services Section.

Monitoring of Usage

The Purchasing Section is responsible for reviewing monthly cell phone invoices and billing records for accuracy.
The section will prescreen records for questionable charges and forward them to the appropriate division commander for review.

Annual Assignment Review

The Purchasing Section will provide each bureau commander with a list of assigned cell phones by March 31st of each year.
Bureau commanders will review the list and ensure the correct assignment is listed and that there is a continued need for the cell phone.
Justification for the continued assignment of each cell phone must be submitted to the Chief of Police by May 1st of each year.

Issuance of Department Cell Phones

Requests for issuance of a Department cell phone must be made in writing and submitted through the chain of command for approval.
The approved request will be sent to the Fiscal Division for purchase if funding is available.

Security and Storage of Cell Phones

Commanders responsible for elements with issued cell phones must develop an element-specific policy for securing and storing cell phones when not in use.

Member Responsibilities

Members are responsible for the proper use, care, and maintenance of their assigned cell phone.
Members must notify the Purchasing Section of any change in assignment to re-evaluate their rate plan and billing records.
Members must notify the Network Services Section when they are transferred to update inventory information.
Members are responsible for the issued equipment and are recommended to provide cases for protection.
Members must account for their cell phone at the beginning and end of their tour of duty.

Damaged or Missing Cell Phones

Damaged or missing cell phones must be reported to a supervisor/commander and the Network Services Section immediately.
The supervisor/commander will ensure that all appropriate reports are completed.

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Description

This quiz covers the procedure for replacing lost, stolen, or damaged cell phones within an organization, including the approval process and roles involved.