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Questions and Answers
When adding a new Employee Title, which section requires the upload of a Job Description document?
When adding a new Employee Title, which section requires the upload of a Job Description document?
After saving a new Employee Title, which status should it be set to?
After saving a new Employee Title, which status should it be set to?
What is the first step to generate Employee Training Reports?
What is the first step to generate Employee Training Reports?
To see an employee's training progress for specific Training Roles, which report should be selected?
To see an employee's training progress for specific Training Roles, which report should be selected?
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When adding a new Skill Type, what information is required?
When adding a new Skill Type, what information is required?
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After entering the required information when adding a new Skill, what is the next step?
After entering the required information when adding a new Skill, what is the next step?
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After selecting a required skill rating, what is the next step in the training event process?
After selecting a required skill rating, what is the next step in the training event process?
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What is the purpose of clicking the "plus" icon in the Skills Field?
What is the purpose of clicking the "plus" icon in the Skills Field?
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When adding a new Training Role, what information is required?
When adding a new Training Role, what information is required?
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Where can users add new skills to a training event?
Where can users add new skills to a training event?
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When adding a Training Role to a Skill, after navigating to the skill detail page, what action needs to be taken?
When adding a Training Role to a Skill, after navigating to the skill detail page, what action needs to be taken?
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What is the next state after a training event is saved as "Ready for Approval"?
What is the next state after a training event is saved as "Ready for Approval"?
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How do employees sign up for a training event?
How do employees sign up for a training event?
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How can an employee be exempted from a training event?
How can an employee be exempted from a training event?
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What is the purpose of the "Training Log" tab?
What is the purpose of the "Training Log" tab?
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Where can users change an employee's title in CEBOS Elements MQ1?
Where can users change an employee's title in CEBOS Elements MQ1?
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After linking a training role to an employee title, what is the next state the employee title should be saved to?
After linking a training role to an employee title, what is the next state the employee title should be saved to?
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When adding a new skill, what is the immediate next step after entering the Skill Code, Skill Type, and Skill?
When adding a new skill, what is the immediate next step after entering the Skill Code, Skill Type, and Skill?
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When editing a training role within an employee title, which icon should be selected to establish that link?
When editing a training role within an employee title, which icon should be selected to establish that link?
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What is the final state a skill is saved to after being linked to a training role?
What is the final state a skill is saved to after being linked to a training role?
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When creating a new Training Event Type, what action specifically indicates that approvals are required?
When creating a new Training Event Type, what action specifically indicates that approvals are required?
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What is the primary purpose of document #015878?
What is the primary purpose of document #015878?
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In what state is a training role initially saved within the context of linking it to a skill?
In what state is a training role initially saved within the context of linking it to a skill?
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Which menu option should be selected to access the Employee Titles Search screen in CEBOS Elements?
Which menu option should be selected to access the Employee Titles Search screen in CEBOS Elements?
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Who is designated as the Process Owner for the CEBOS HR/Training Module?
Who is designated as the Process Owner for the CEBOS HR/Training Module?
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Which of the following is NOT a stated responsibility of the Training Coordinator?
Which of the following is NOT a stated responsibility of the Training Coordinator?
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What is the immediate next step after a Training Event Type Code and Training Event have been entered?
What is the immediate next step after a Training Event Type Code and Training Event have been entered?
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Which department is responsible for entering and maintaining Employee data within the HR/Training Module?
Which department is responsible for entering and maintaining Employee data within the HR/Training Module?
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What is the departmental Training Administrator responsible for regarding the CEBOS system?
What is the departmental Training Administrator responsible for regarding the CEBOS system?
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What action must a Department Manager take with regards to the DMS documents?
What action must a Department Manager take with regards to the DMS documents?
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Which document provides guidance for the naming of documents in the company?
Which document provides guidance for the naming of documents in the company?
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What does the Training Administrator provide to HR in real time?
What does the Training Administrator provide to HR in real time?
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What is the first step in updating an employee's title?
What is the first step in updating an employee's title?
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Which tab must be selected to update an employee's title?
Which tab must be selected to update an employee's title?
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What should be done after selecting the new title for an employee?
What should be done after selecting the new title for an employee?
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What does the revision history indicate about the procedure changes?
What does the revision history indicate about the procedure changes?
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Which statement describes the confidentiality of the document?
Which statement describes the confidentiality of the document?
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What should be the state of the Training Event Type after it is created?
What should be the state of the Training Event Type after it is created?
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Which field must be filled out when creating a Lesson Plan in the Training Aids section?
Which field must be filled out when creating a Lesson Plan in the Training Aids section?
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When creating a Training Event Type that does not require approval, which option should be unchecked?
When creating a Training Event Type that does not require approval, which option should be unchecked?
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What is the first step in creating a Lesson Plan within the CEBOS Elements MQ1?
What is the first step in creating a Lesson Plan within the CEBOS Elements MQ1?
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To add a new Training Event, which actions should be completed in the General tab?
To add a new Training Event, which actions should be completed in the General tab?
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Which feature is used to link documents when creating a Lesson Plan?
Which feature is used to link documents when creating a Lesson Plan?
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What is the default number of Approval Days typically set when configuring the Approval Setup?
What is the default number of Approval Days typically set when configuring the Approval Setup?
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Which user role is NOT involved in creating a Lesson Plan?
Which user role is NOT involved in creating a Lesson Plan?
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Study Notes
CEBOS HR/Training Module Operation
- This document provides operational guidance for using the CEBOS HR/Training Module
- It covers adding, editing, linking employees, titles, training roles, skills, skill types, and creating training events
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Responsibilities:
- Director of Quality and Regulatory is the process owner
- Training Coordinator coordinates the company training program and trains/supports training administrators
- Training Administrators operate the module, update employee information, link skills, and schedule training
- Human Resources Department enters and maintains employee data, titles, and job descriptions
- Department Managers ensure their departments follow the relevant procedures
Processes
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Add an Employee: Log into CEBOS Elements, select Employees, and add employee details (name, email, title, code, signature, photo). Set to active status.
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Add an Employee Title: Log into CEBOS, select Employee Titles, add title code and description. Include job description and review date. Ensure title is active. Verify corresponding Training Roles exist. Save to the active state.
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Generate Employee Training Reports: Log into CEBOS, select Employees and search for employee. View the employee's "Details" page and training records; and use the reports tool (employee training records, and employee qualification card) for complete training history or progress.
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Add a Skill Type: Log into CEBOS, select Skill types. Add a new skill type. Enter skill type code and description. Save to active state.
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Add a Skill: Log into CEBOS, select Skills. Add a new skill. Enter the skill code, skill type, and skill description. Save to active state.
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Add a Training Role: Log into CEBOS, select Training Roles. Add a new role. Enter the role code and role description. Save to active state.
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Add Training Role to a Skill: Log into CEBOS, select Skills. Add link to Training Roles. Select desired Role. Save to active state.
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Link Training Role to Employee Title: Log into CEBOS, select Employee Titles. Open the employee title (details) and add training roles by clicking '+' sign. Select the Role and add it to the active state.
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Add a new Skill and link to Training Role: Log into CEBOS, select Skills. Add a new skill. Enter the skill code, skill type and skill. Save the skill to active state. Click '+' sign in Training Roles, select the training Role and save to "new" state. Save the Skill to the "active" state.
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Create a Training Event Type (Approval Required): Log into CEBOS, select Training Event Types. Add a new training event type. Indicate approval is required, set the default approval days, and save. Link it to staff, Save to the Active State.
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Create a Training Event Type (Not Approval Required): Log into CEBOS, select Training Event Types. Add a new training event type, specify no approvals required. Save to active state.
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Create Lesson Plan: Log into CEBOS, select Lesson Plans. Add new lesson plan with title, audience, training type. Select documents and aids. Save to active state.
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Create and Complete a Training Event: Log into CEBOS, select Training Events. Create a new event, specify training event type, enter date and time. Add attendees and skills. Save to "Draft", then "Ready for Approval".
Reference Documents
- Various internal documents (DMS) are referenced for specific procedures, validation protocols, competency, awareness, and training.
Definitions
- HR: Human Resources
- Employee: Individual employed by Putnam Plastics
- Employee Title: A position held by an employee
- Training Role: A grouping of skills and skill types
- Skill: Defines capabilities required to perform a task
- Skill Type: Groups Skills together
- Training Event Type: Defines training methods (classroom, OJT), and approval requirements
- Training Event: Training Session, Tracks training from scheduling execution
Safety Precautions
- None listed in this document.
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Description
This quiz focuses on the operational guidance for the CEBOS HR/Training Module. It includes crucial processes such as adding employees, titles, training roles, and creating training events. Test your knowledge of the various responsibilities and procedures involved in utilizing the module effectively.
