CEBOS HR/Training Module Operation
45 Questions
0 Views

Choose a study mode

Play Quiz
Study Flashcards
Spaced Repetition
Chat to Lesson

Podcast

Play an AI-generated podcast conversation about this lesson

Questions and Answers

When adding a new Employee Title, which section requires the upload of a Job Description document?

  • Review Frequency
  • Job Description (correct)
  • Training Role
  • General

After saving a new Employee Title, which status should it be set to?

  • Completed
  • Active (correct)
  • Inactive
  • Pending

What is the first step to generate Employee Training Reports?

  • Enter the employee's name
  • Click on the print icon
  • Select Employee Training Records from the reports
  • Select Employees from the Training menu (correct)

To see an employee's training progress for specific Training Roles, which report should be selected?

<p>Employee Qualification Card (A)</p> Signup and view all the answers

When adding a new Skill Type, what information is required?

<p>Skill Type Code and Skill Type (A)</p> Signup and view all the answers

After entering the required information when adding a new Skill, what is the next step?

<p>Save to Active State (A)</p> Signup and view all the answers

After selecting a required skill rating, what is the next step in the training event process?

<p>Save the training event to the &quot;Draft&quot; state. (A)</p> Signup and view all the answers

What is the purpose of clicking the "plus" icon in the Skills Field?

<p>To add a new skill to the training event. (C)</p> Signup and view all the answers

When adding a new Training Role, what information is required?

<p>Training Role Code and Training Role (C)</p> Signup and view all the answers

Where can users add new skills to a training event?

<p>The &quot;Attendees and Skills&quot; tab. (C)</p> Signup and view all the answers

When adding a Training Role to a Skill, after navigating to the skill detail page, what action needs to be taken?

<p>Click the 'plus' icon in the 'Training Roles' section (B)</p> Signup and view all the answers

What is the next state after a training event is saved as "Ready for Approval"?

<p>Session Complete. (C)</p> Signup and view all the answers

How do employees sign up for a training event?

<p>They are assigned a role by the event organizer. (A)</p> Signup and view all the answers

How can an employee be exempted from a training event?

<p>By selecting the &quot;Exempt&quot; checkbox on the &quot;Attendees and Skills&quot; tab. (A)</p> Signup and view all the answers

What is the purpose of the "Training Log" tab?

<p>To record the new skill rating for each trainee. (A)</p> Signup and view all the answers

Where can users change an employee's title in CEBOS Elements MQ1?

<p>The &quot;Employees&quot; menu. (B)</p> Signup and view all the answers

After linking a training role to an employee title, what is the next state the employee title should be saved to?

<p>Active (A)</p> Signup and view all the answers

When adding a new skill, what is the immediate next step after entering the Skill Code, Skill Type, and Skill?

<p>Saving to the active state (C)</p> Signup and view all the answers

When editing a training role within an employee title, which icon should be selected to establish that link?

<p>A plus icon (D)</p> Signup and view all the answers

What is the final state a skill is saved to after being linked to a training role?

<p>Active (C)</p> Signup and view all the answers

When creating a new Training Event Type, what action specifically indicates that approvals are required?

<p>Checking 'Requires Training Event Approval' box (A)</p> Signup and view all the answers

What is the primary purpose of document #015878?

<p>To provide operational guidance for CEBOS HR/Training Module users. (C)</p> Signup and view all the answers

In what state is a training role initially saved within the context of linking it to a skill?

<p>New (B)</p> Signup and view all the answers

Which menu option should be selected to access the Employee Titles Search screen in CEBOS Elements?

<p>Training (C)</p> Signup and view all the answers

Who is designated as the Process Owner for the CEBOS HR/Training Module?

<p>The Director of Quality and Regulatory. (B)</p> Signup and view all the answers

Which of the following is NOT a stated responsibility of the Training Coordinator?

<p>Operating the CEBOS HR/Training Module. (B)</p> Signup and view all the answers

What is the immediate next step after a Training Event Type Code and Training Event have been entered?

<p>Check the 'Requires Training Event Approval' box (C)</p> Signup and view all the answers

Which department is responsible for entering and maintaining Employee data within the HR/Training Module?

<p>The Human Resources Department. (C)</p> Signup and view all the answers

What is the departmental Training Administrator responsible for regarding the CEBOS system?

<p>Recording training results. (D)</p> Signup and view all the answers

What action must a Department Manager take with regards to the DMS documents?

<p>Ensure their department carries out responsibilities outlined in specific DMS documents. (C)</p> Signup and view all the answers

Which document provides guidance for the naming of documents in the company?

<p>DMS#2420 (B)</p> Signup and view all the answers

What does the Training Administrator provide to HR in real time?

<p>Employee status changes and revised Job Descriptions. (B)</p> Signup and view all the answers

What is the first step in updating an employee's title?

<p>Click the search field and enter employee’s name (A)</p> Signup and view all the answers

Which tab must be selected to update an employee's title?

<p>Employees Title Tab (A)</p> Signup and view all the answers

What should be done after selecting the new title for an employee?

<p>Save to 'Active' state (D)</p> Signup and view all the answers

What does the revision history indicate about the procedure changes?

<p>Updates reflect recent functional changes to the CEBOS (D)</p> Signup and view all the answers

Which statement describes the confidentiality of the document?

<p>The document contains proprietary and confidential information (C)</p> Signup and view all the answers

What should be the state of the Training Event Type after it is created?

<p>Active (A)</p> Signup and view all the answers

Which field must be filled out when creating a Lesson Plan in the Training Aids section?

<p>Evaluation Method (D)</p> Signup and view all the answers

When creating a Training Event Type that does not require approval, which option should be unchecked?

<p>Training Event Approval (B)</p> Signup and view all the answers

What is the first step in creating a Lesson Plan within the CEBOS Elements MQ1?

<p>Click the 'plus' icon to add a new Lesson Plan (A)</p> Signup and view all the answers

To add a new Training Event, which actions should be completed in the General tab?

<p>Select the Training Event Type and enter descriptions (C)</p> Signup and view all the answers

Which feature is used to link documents when creating a Lesson Plan?

<p>Link Field (C)</p> Signup and view all the answers

What is the default number of Approval Days typically set when configuring the Approval Setup?

<p>3 days (B)</p> Signup and view all the answers

Which user role is NOT involved in creating a Lesson Plan?

<p>Event Manager (D)</p> Signup and view all the answers

Flashcards

Employee Title

An employee title is a specific job title that employees can hold within an organization, like 'Software Engineer' or 'Marketing Manager'

Employee Title Code

A unique code that is used to identify an employee title

Job Description

A document that outlines the responsibilities, duties, and expectations of an employee title

Review Frequency

The frequency with which an employee title is reviewed or updated

Signup and view all the flashcards

Training Role

A training role is a set of skills and qualifications that are required for a particular job title

Signup and view all the flashcards

Skill Type

A specific area or category of knowledge or expertise, like 'Programming' or 'Marketing'

Signup and view all the flashcards

Skill

A specific skill required for a job, such as 'Java Programming' or 'Social Media Marketing'

Signup and view all the flashcards

Training Role

A set of skills required for a specific job title

Signup and view all the flashcards

What is the purpose of the CEBOS HR/Training Module Work Instruction?

This document provides operational guidance for using the CEBOS HR/Training Module.

Signup and view all the flashcards

What specific HR/Training operations are included in the CEBOS HR/Training Module Work Instruction?

Adding, editing, and linking employees, titles, training roles, skills, and skill types, as well as creating training events are covered in this document.

Signup and view all the flashcards

Who is the Process Owner for the CEBOS HR/Training Module?

The Director of Quality and Regulatory is responsible for overseeing the entire process.

Signup and view all the flashcards

What are the core responsibilities of the Training Coordinator in the CEBOS HR/Training Module?

The Training Coordinator coordinates the company's training program and trains department training administrators.

Signup and view all the flashcards

What are the key responsibilities of Department Training Administrators in the CEBOS HR/Training Module?

Department Training Administrators operate the module, manage employee information, and schedule training events.

Signup and view all the flashcards

Activate a Training Role

To make a Training Role available for use, set its status to "Active".

Signup and view all the flashcards

Set a Training Role to "New"

To mark a Training Role as a draft or in progress, set it to "New".

Signup and view all the flashcards

What is the role of Human Resources in the CEBOS HR/Training Module?

Human Resources enters and maintains employee data, titles, and job descriptions in the system.

Signup and view all the flashcards

What are the responsibilities of Department Managers in the CEBOS HR/Training Module?

Department Managers ensure their departments adhere to relevant policies, approve training events, and select training administrators.

Signup and view all the flashcards

Link a Training Role to an Employee Title

To add a link between a Training Role and an Employee Title, use the "plus" icon in the Training Role section.

Signup and view all the flashcards

Create a Training Skill

Create a new Training Skill in CEBOS Elements MQ1 by entering a Skill Code, Skill Type, and Skill name.

Signup and view all the flashcards

What types of documents are referenced in the CEBOS HR/Training Module Work Instruction?

This document refers to other related documents, including competency guidelines, software validation protocols, and document naming conventions.

Signup and view all the flashcards

Activate a Training Skill

To make a Skill accessible for training events, set it to the "Active" state.

Signup and view all the flashcards

Link a Training Skill to a Training Role

To link a Training Skill to a Training Role, you can use the 'plus' icon in the Training Roles section.

Signup and view all the flashcards

Create a Training Event Type Requiring Approval

Create a new Training Event Type that requires approval by entering a code, name, and checking the "Requires Training Event Approval" box.

Signup and view all the flashcards

Activate a Training Event Type

To make a Training Event Type ready for use, set it to the "Active" state.

Signup and view all the flashcards

Revision History

The process of editing or updating a document, including changes, dates, and explanations.

Signup and view all the flashcards

Procedure

A numbered sequence specifying individual steps in a process.

Signup and view all the flashcards

Revision

A change or improvement made to a document or process.

Signup and view all the flashcards

Effective Date

The date a document or procedure becomes effective or officially valid.

Signup and view all the flashcards

Procedure Step

A specific instruction or action within a larger procedure.

Signup and view all the flashcards

Change the state to 'Session Complete'

This action marks the training event as complete. The date of completion must be documented.

Signup and view all the flashcards

Update All to New Rating

This step updates all trainees' skill ratings to the selected value.

Signup and view all the flashcards

Finalize Results checkbox

Set this option to finalize skill rating updates and save the training event - it can be closed or remain complete.

Signup and view all the flashcards

Ready for Approval

Selecting and saving to this state indicates the training event is ready for approval.

Signup and view all the flashcards

Training Log tab

This tab is used to record updated skill ratings for trainees after their training.

Signup and view all the flashcards

Employees Signed-up Field

This step confirms that all trainees have been assigned a specific role in the training.

Signup and view all the flashcards

Select an Employee from the drop down list

This action assigns a specific employee to the training event.

Signup and view all the flashcards

Exempt an Employee

This option provides a way for employees to be exempted from a particular training event.

Signup and view all the flashcards

Training Event Approval Setup

Configure who needs to approve a Training Event. Requires assigning an employee to a specific Training Event Type.

Signup and view all the flashcards

Training Event Type

A type of training event that has a predetermined approval process.

Signup and view all the flashcards

Training Event Types Not Requiring Approval

Training events that don't require any approval.

Signup and view all the flashcards

Lesson Plan

A detailed plan outlining the structure of a training session. Includes details like title, target audience, documents, and training aids.

Signup and view all the flashcards

Evaluation Method

Describes how training effectiveness is measured.

Signup and view all the flashcards

Training Aids

Materials that support a training session (e.g., presentations, handouts, videos).

Signup and view all the flashcards

Training Event

A specific training session with a defined type, description, and schedule.

Signup and view all the flashcards

Creating and Completing a Training Event

The process of creating and executing a specific training event.

Signup and view all the flashcards

Study Notes

CEBOS HR/Training Module Operation

  • This document provides operational guidance for using the CEBOS HR/Training Module
  • It covers adding, editing, linking employees, titles, training roles, skills, skill types, and creating training events
  • Responsibilities:
    • Director of Quality and Regulatory is the process owner
    • Training Coordinator coordinates the company training program and trains/supports training administrators
    • Training Administrators operate the module, update employee information, link skills, and schedule training
    • Human Resources Department enters and maintains employee data, titles, and job descriptions
    • Department Managers ensure their departments follow the relevant procedures

Processes

  • Add an Employee: Log into CEBOS Elements, select Employees, and add employee details (name, email, title, code, signature, photo). Set to active status.

  • Add an Employee Title: Log into CEBOS, select Employee Titles, add title code and description. Include job description and review date. Ensure title is active. Verify corresponding Training Roles exist. Save to the active state.

  • Generate Employee Training Reports: Log into CEBOS, select Employees and search for employee. View the employee's "Details" page and training records; and use the reports tool (employee training records, and employee qualification card) for complete training history or progress.

  • Add a Skill Type: Log into CEBOS, select Skill types. Add a new skill type. Enter skill type code and description. Save to active state.

  • Add a Skill: Log into CEBOS, select Skills. Add a new skill. Enter the skill code, skill type, and skill description. Save to active state.

  • Add a Training Role: Log into CEBOS, select Training Roles. Add a new role. Enter the role code and role description. Save to active state.

  • Add Training Role to a Skill: Log into CEBOS, select Skills. Add link to Training Roles. Select desired Role. Save to active state.

  • Link Training Role to Employee Title: Log into CEBOS, select Employee Titles. Open the employee title (details) and add training roles by clicking '+' sign. Select the Role and add it to the active state.

  • Add a new Skill and link to Training Role: Log into CEBOS, select Skills. Add a new skill. Enter the skill code, skill type and skill. Save the skill to active state. Click '+' sign in Training Roles, select the training Role and save to "new" state. Save the Skill to the "active" state.

  • Create a Training Event Type (Approval Required): Log into CEBOS, select Training Event Types. Add a new training event type. Indicate approval is required, set the default approval days, and save. Link it to staff, Save to the Active State.

  • Create a Training Event Type (Not Approval Required): Log into CEBOS, select Training Event Types. Add a new training event type, specify no approvals required. Save to active state.

  • Create Lesson Plan: Log into CEBOS, select Lesson Plans. Add new lesson plan with title, audience, training type. Select documents and aids. Save to active state.

  • Create and Complete a Training Event: Log into CEBOS, select Training Events. Create a new event, specify training event type, enter date and time. Add attendees and skills. Save to "Draft", then "Ready for Approval".

Reference Documents

  • Various internal documents (DMS) are referenced for specific procedures, validation protocols, competency, awareness, and training.

Definitions

  • HR: Human Resources
  • Employee: Individual employed by Putnam Plastics
  • Employee Title: A position held by an employee
  • Training Role: A grouping of skills and skill types
  • Skill: Defines capabilities required to perform a task
  • Skill Type: Groups Skills together
  • Training Event Type: Defines training methods (classroom, OJT), and approval requirements
  • Training Event: Training Session, Tracks training from scheduling execution

Safety Precautions

  • None listed in this document.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Quiz Team

Related Documents

CEBOS HR/Training Module Operation PDF

Description

This quiz focuses on the operational guidance for the CEBOS HR/Training Module. It includes crucial processes such as adding employees, titles, training roles, and creating training events. Test your knowledge of the various responsibilities and procedures involved in utilizing the module effectively.

More Like This

Use Quizgecko on...
Browser
Open
Browser
Browser