CCDC 23 Bidding Guidelines
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Questions and Answers

What is the purpose of a Definitions Addendum in a bid package?

  • To pre-purchase materials
  • To modify the drawings and specifications (correct)
  • To select a manufacturer or supplier
  • To finalize the bid price

    • Which term did the CCDC abandon in favor of 'bid' in the early 1980s?

  • Pre-selecting
  • Bid
  • Tender (correct)
  • Guarantee

    • What is the main characteristic of a Base Bid?

  • Involves pre-purchasing materials
  • Forms a 'bid contract'
  • Stipulated sum without adjustments (correct)
  • Includes alternative prices and substitutions

    • What does a Bond serve as in construction contracts?

    <p>A financial security for performance</p> Signup and view all the answers

    What is the purpose of Pre-purchasing in construction?

    <p>To purchase materials before the prime contract award</p> Signup and view all the answers

    What is the significance of Guarantee in construction contracts?

    <p>A promise to answer for payment or obligation performance</p> Signup and view all the answers

    What is a consideration in changing from a stipulated price contract to construction management towards the end of the document production phase?

    <p>Significant additional work and schedule delays</p> Signup and view all the answers

    In stipulated price contracts, when does bidding for general contractors typically occur?

    <p>After all construction documents have been completed</p> Signup and view all the answers

    What is a characteristic of open competitive bids (public tender call) as discussed in the text?

    <p>Bidders may be selected based solely on price</p> Signup and view all the answers

    When is invited competitive bidding usually employed?

    <p>For projects involving public funds</p> Signup and view all the answers

    What is a purpose of pre-qualification in the contractor selection process?

    <p>To eliminate candidates lacking necessary qualifications</p> Signup and view all the answers

    What should be prepared as the basis for beginning negotiations in direct selection of contractors?

    <p>Detailed construction cost estimates</p> Signup and view all the answers

    In negotiated contracts, what is essential for the basis of mutual trust?

    <p>Full disclosure of all estimates and quotations</p> Signup and view all the answers

    What role may architects play in assisting clients during the invited competitive bidding process?

    <p>Assessing the capacity and previous record of contractors</p> Signup and view all the answers

    When does the process of conducting a tender usually take place?

    <p>After the completion of construction documents</p> Signup and view all the answers

    In what type of tender call would bidders not typically be 'screened' or pre-qualified?

    <p>Open Competitive Bids (Public Tender Call)</p> Signup and view all the answers

    What is the purpose of pre-tendering in construction projects?

    <p>To allow the contractor to include an amount in their tender</p> Signup and view all the answers

    What does a surety company guarantee in construction projects?

    <p>The fulfillment of obligations under contract by the contractor</p> Signup and view all the answers

    According to Carson’s Construction Dictionary, what does a warranty in construction imply?

    <p>A guarantee to fix any breaches based on a statement of fact or quality</p> Signup and view all the answers

    Which method is predominantly discussed in the chapter for procuring a construction contractor?

    <p>Design-Bid-Build Method</p> Signup and view all the answers

    What does deviation from accepted tendering practices in construction bidding potentially lead to?

    <p>Violations of Canadian common law associated with tendering and bidding</p> Signup and view all the answers

    In construction projects, what is one of the architect's roles according to the text?

    <p>Assisting clients with pre-qualification of bidders</p> Signup and view all the answers

    Why should planning how to procure the construction contractor start early in a project?

    <p>To avoid rework and schedule delays</p> Signup and view all the answers

    What is one of the services provided by architects to clients according to 'Schedule A - Services of the Canadian Standard Form of Contract for Architectural Services'?

    <p>Assisting Client with Pre-qualification of Bidders</p> Signup and view all the answers

    What is NOT addressed by the chapter regarding procurement methods?

    <p>Public-Private Partnerships for projects</p> Signup and view all the answers

    What is crucial to maintaining professional relationships and respect in the construction industry during the bid process?

    <p>Ensuring a fair and transparent process for all competitors</p> Signup and view all the answers

    How many original copies of the construction contract should be prepared in a Stipulated Sum Contract?

    <p>One for the client, one for the contractor, and one for the architect</p> Signup and view all the answers

    What does CCDC 20 provide a guide on?

    <p>Completing the agreement form in a Stipulated Price Contract</p> Signup and view all the answers

    What does a labour and material payment bond guarantee?

    <p>Payment for labour and materials provided by claimants to the contractor</p> Signup and view all the answers

    According to some lawyers, why do they recommend binding and sealing construction documents?

    <p>To make it difficult to remove and replace pages without breaking the seal</p> Signup and view all the answers

    Why is the excessive use of supplementary general conditions discouraged in the preparation of bid packages?

    <p>Because it weakens the provisions of the CCDC documents</p> Signup and view all the answers

    How should a contract be executed in terms of signatures and seals?

    <p>Both original copies should have signatures and corporate seals applied</p> Signup and view all the answers

    What should architects limit the addition of supplemental conditions to when using a standard form of agreement?

    <p>To ensure a fair owner-contractor relationship</p> Signup and view all the answers

    What is typically provided to both the client and the contractor after executing a construction contract?

    <p>A contract set for their records</p> Signup and view all the answers

    What was the purpose of a 'privilege clause' typically inserted in bid packages in the past?

    <p>To give an unfair advantage to one bidder</p> Signup and view all the answers

    In what year was CCDC 23 - 2018: A Guide to Calling Bids and Awarding Contracts published?

    <p>2018</p> Signup and view all the answers

    Why is accepting a non-conforming bid considered a breach of fairness to all other bidders?

    <p>It allows owners to award contracts unfairly</p> Signup and view all the answers

    According to Section 2.0 of CCDC 23, what are owners expected to do when awarding contracts?

    <p>Award contracts in accordance with the terms and conditions of the tender call</p> Signup and view all the answers

    Why might it be prudent for architects to seek advice from construction lawyers or architectural associations when preparing bid packages?

    <p>To ensure compliance with legal requirements</p> Signup and view all the answers

    What is usually indicated in the notice of tender regarding bid documents?

    <p>Where and under what conditions contractors can obtain bid documents</p> Signup and view all the answers

    What guide should architects refer to when preparing the bid package?

    <p>CCDC 23 - A Guide to Calling Bids and Awarding Contracts</p> Signup and view all the answers

    What should supplemental conditions be limited to when adding them to a standard form of agreement?

    <p>Aligning with the context of the project</p> Signup and view all the answers

    What is the recommended practice if an external cause, such as a snowstorm, prevents the majority of expected bidders from submitting their bids?

    <p>Return the bids unopened to the bidders.</p> Signup and view all the answers

    How should bid closing time be specified?

    <p>Before the hour.</p> Signup and view all the answers

    What is advised against when setting the bid closing time?

    <p>Closing bids on a Friday or a Monday.</p> Signup and view all the answers

    What should be done with bids that are received after the designated bid closing time?

    <p>Return them unopened to the bidder.</p> Signup and view all the answers

    Why should alternative prices not be reported during the bid opening?

    <p>To maintain transparency and fairness in the bidding process.</p> Signup and view all the answers

    When can a bidder withdraw their bid without penalty?

    <p>If they realize a serious mistake has been made in their bid.</p> Signup and view all the answers

    What is emphasized when specifying the bid closing time?

    <p>'Before' the hour for exactness.</p> Signup and view all the answers

    'Unsolicited prices' are mentioned as information that should not be announced during bid opening. What is meant by 'unsolicited prices'?

    <p>Prices submitted without a clear request from the client.</p> Signup and view all the answers

    What is the purpose of a bid bond in construction procurement?

    <p>To ensure that the owner will accept the bid within the stated time</p> Signup and view all the answers

    Why are negotiated contracts often used in construction procurement?

    <p>To establish long-term relationships</p> Signup and view all the answers

    What is the function of a performance bond?

    <p>To indemnify the owner in case of contractor default</p> Signup and view all the answers

    Why is it recommended to use CCDC 220 for bid bonds?

    <p>Because it allows bid bonds to be based on a percentage of the contract amount</p> Signup and view all the answers

    What distinguishes a bid bond from a performance bond in construction?

    <p>Bid bonds ensure contractor entry into a contract, while performance bonds cover costs in case of default</p> Signup and view all the answers

    What is NOT covered by a performance bond in construction?

    <p>Payment of labor and material claims</p> Signup and view all the answers

    When should a client consider using both negotiated and bid approaches in a project?

    <p>In case of emergency when time is essential</p> Signup and view all the answers

    What distinguishes a bond from an insurance policy in construction?

    <p>A bond guarantees that the contractor will perform their obligations under contract, while an insurance policy covers losses from contractor default</p> Signup and view all the answers

    Why might smaller contractors opt for other forms of bid security instead of bid bonds?

    <p>Because they lack financial capacity to obtain bid bonds</p> Signup and view all the answers

    Why is it prudent to request a separate undertaking from a surety company for issuing a performance bond after accepting a bid?

    <p>Because bid bonds do not guarantee provision of a performance bond by sureties</p> Signup and view all the answers

    What is the primary responsibility of the architect in distributing bid documents?

    <p>Ensuring bid documents are distributed in complete sets, not partial</p> Signup and view all the answers

    How does the deposit system work for contractors obtaining bid documents?

    <p>Deposits are refunded when documents are returned complete and in good condition</p> Signup and view all the answers

    Why might architects need to distribute extra sets of bid documents for a large project?

    <p>To encourage more competition among subcontractors and suppliers</p> Signup and view all the answers

    What is the purpose of a bid depository in the construction industry?

    <p>To facilitate the submission of subtrade bids to general contractors</p> Signup and view all the answers

    When should architects issue new information about bid documents?

    <p>In writing to all involved parties</p> Signup and view all the answers

    What should architects prepare in response to inconsistencies or omissions in project documents?

    <p>Addenda to modify or interpret bid documents</p> Signup and view all the answers

    Why is it important for architects not to issue new information verbally?

    <p>To prevent misunderstandings or disputes</p> Signup and view all the answers

    What does a bid depository do with subtrade bids received from subcontractors and suppliers?

    <p>Transmit them to general contractors</p> Signup and view all the answers

    What is the purpose of providing addenda as part of the bid documents?

    <p>To modify or interpret inconsistencies or omissions in the bid documents</p> Signup and view all the answers

    Why is it essential for architects to track the distribution of bid documents and addenda?

    <p>To ensure all bidders have access to the same information</p> Signup and view all the answers

    If a bid is deemed non-compliant, what action should the architect take according to the text?

    <p>Suggest that the bid be returned unopened</p> Signup and view all the answers

    What is the architect's role in the contract award process according to CCDC 23?

    <p>Assisting in bid analysis and reporting findings to the client</p> Signup and view all the answers

    What is the architect's responsibility if the lowest bid exceeds the budget and the client does not want to revise it?

    <p>Recommend two possible solutions to the client</p> Signup and view all the answers

    When should a letter of intent be avoided according to the text?

    <p>When it may mislead the contractor</p> Signup and view all the answers

    What action should be taken if only one bid is submitted according to CCDC 23?

    <p>Return the bid unopened</p> Signup and view all the answers

    What is a common misconception regarding the architect's role in contract award according to CCDC 23?

    <p>Architects are responsible for selecting successful bidders</p> Signup and view all the answers

    In case of an over-budget situation, why is it recommended to have legal review before proceeding with a Letter of Acceptance?

    <p>To avoid legal disputes in case of project abandonment</p> Signup and view all the answers

    What should be done if any bid is considered non-compliant?

    <p>The architect should limit advice on compliance and bid amounts</p> Signup and view all the answers

    What is recommended in terms of Letters of Intent according to CCDC 23?

    <p>Avoid Letters of Intent in favor of a Letter of Acceptance</p> Signup and view all the answers

    If a bid has significant mistakes, what should be done according to CCDC 23?

    <p>Return the bid unopened</p> Signup and view all the answers

    What is the minimum number of original copies of a construction contract that should be prepared in a Stipulated Sum Contract?

    <p>Two for the client, one for the contractor, and one for the architect</p> Signup and view all the answers

    According to CCDC 20, what is described in terms of completing the agreement form in a Stipulated Price Contract?

    <p>The process of filling in and completing the agreement form</p> Signup and view all the answers

    What is recommended by some lawyers to make it difficult to tamper with a construction contract?

    <p>Sealing and binding the documents</p> Signup and view all the answers

    What step is taken after signing and sealing the covers of the contract documents in order to provide records to both the client and contractor?

    <p>Providing a complete contract set to both parties</p> Signup and view all the answers

    How are supplementary general conditions usually signed off in a construction contract execution?

    <p>By sometimes initialing every page</p> Signup and view all the answers

    What is recommended to be applied along with signatures during contract execution to prevent tampering?

    <p>Corporate seals on both original copies</p> Signup and view all the answers

    What is sometimes done to make it challenging to alter pages in a sealed construction contract?

    <p>Binding and sealing the documents</p> Signup and view all the answers

    What is crucial when executing a construction contract in terms of distribution to involved parties?

    <p>Including a copy with CCDC authorization seals for each party</p> Signup and view all the answers

    What service is typically provided by architects to clients when dealing with construction contracts?

    <p>Guidance on interpreting and completing contractual agreements</p> Signup and view all the answers

    Why is it recommended by some lawyers to seal and bind construction contracts?

    <p>To prevent unauthorized access to confidential information in contracts</p> Signup and view all the answers

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