Business Writing: Pre-Writing Stage

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Questions and Answers

What is the primary purpose of revising a written message during the revising stage?

  • To introduce buried verbs in the writing
  • To identify minor lapses in grammar and syntax (correct)
  • To ensure credibility by avoiding intensifiers
  • To ensure proper use of words in a sentence

What is the primary purpose of using precise words in writing?

  • To ensure proper subject-verb agreement
  • To make the writing more credible
  • To control the sound of the writing
  • To use specific verbs and proper nouns (correct)

What is an example of a dangling modifier as described in the text?

  • We finally located the web site using a search engine.
  • The web site was finally located using a search engine.
  • Using search engine, the web site was finally located. (correct)
  • Using a search engine, we finally located the web site.

Which of the following is an example of faulty parallelism?

<p>We are very concerned with the quality of raw materials, where they are located and how much it costs to transport them. (A)</p> Signup and view all the answers

What is the purpose of controlling exuberance in writing?

<p>To avoid overusing intensifiers such as very, definitely, and extremely (B)</p> Signup and view all the answers

What is the purpose of using proper nouns in writing?

<p>To use specific verbs and proper nouns (C)</p> Signup and view all the answers

What is the primary goal of the pre-writing stage in business communication?

<p>To analyze, anticipate, and adapt to the audience and purpose (D)</p> Signup and view all the answers

What should be considered when analyzing the audience in business communication?

<p>The primary and secondary audiences, their size, composition, and understanding level (B)</p> Signup and view all the answers

What is the benefit of using 'you' and 'your' in business communication?

<p>It emphasizes the second-person point of view and makes the message more conversational (C)</p> Signup and view all the answers

What is the purpose of using positive language in business communication?

<p>To avoid negative words and phrases (C)</p> Signup and view all the answers

What is an example of inclusive language in business communication?

<p>Using 'have you called a salesperson?' instead of 'have you called a salesman?' (B)</p> Signup and view all the answers

What is the purpose of considering the audience's probable reaction in business communication?

<p>To anticipate the audience's positive, negative, or neutral response (A)</p> Signup and view all the answers

What is the primary focus of organizational communication?

<p>Internal communication among company representatives (D)</p> Signup and view all the answers

What is the recommended way to structure the body of an email or memo?

<p>Cover just one topic and use numbers and bullets for visual impact (A)</p> Signup and view all the answers

What is the purpose of a subject line in an email or memo?

<p>To serve as an attention getter and avoid one-word headings (D)</p> Signup and view all the answers

What is the recommended way to close an email or memo?

<p>Avoid expressions and summarize the message with a full name identification (A)</p> Signup and view all the answers

What is the purpose of using memos in organizational communication?

<p>To enumerate reminders and procedures (D)</p> Signup and view all the answers

What is the recommended way to format the margins of a memo or business letter?

<p>1 inch top and bottom, 1 inch sides (D)</p> Signup and view all the answers

What is the main purpose of a cover letter?

<p>To provide a brief overview of your background and interest in the job (C)</p> Signup and view all the answers

What is the recommended length of a cover letter?

<p>One page only (D)</p> Signup and view all the answers

What should you avoid mentioning in a cover letter?

<p>Your salary expectations (A)</p> Signup and view all the answers

What is the AIDA model used for in a cover letter?

<p>To structure the content of the letter (C)</p> Signup and view all the answers

Why is it important to be clear and specific in a cover letter?

<p>To respect the reader's time and make it easy to understand (A)</p> Signup and view all the answers

What should you aim for when writing a cover letter?

<p>To make it high quality, with no errors (B)</p> Signup and view all the answers

What is the main purpose of a resume?

<p>To provide a concise summary of education, qualifications, and job experiences (D)</p> Signup and view all the answers

What is the recommended length of a resume?

<p>One to two pages (D)</p> Signup and view all the answers

What is the purpose of an objective statement in a resume?

<p>To indicate what type of work one is seeking (C)</p> Signup and view all the answers

What is the main difference between a resume and a CV?

<p>A resume is more concise than a CV (B)</p> Signup and view all the answers

What should be included in the education section of a resume?

<p>All degrees earned, in reverse chronological order (D)</p> Signup and view all the answers

What is the purpose of a functional resume?

<p>To focus on skills and experiences (D)</p> Signup and view all the answers

What should be avoided in a resume?

<p>Using a boastful tone and unnecessary text (A)</p> Signup and view all the answers

What is the main purpose of a cover letter?

<p>To introduce oneself and express interest in a job (B)</p> Signup and view all the answers

What should be done when preparing a resume?

<p>Spend ample time preparing and rewriting (C)</p> Signup and view all the answers

What is the best way to handle gaps in work history?

<p>Itemize positions held to show progress (D)</p> Signup and view all the answers

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