Business Letters: Format and Parts

• Business letters are conversational and polite in language and tone.
• A letter's impression can affect the reader's response.
• Letters should be single-spaced and use only one side of a page.
• Correct grammar, spelling, and punctuation are essential.

Parts of a Business Letter

• The heading includes the sender's full address and date.
• Example: Aklan Valley High School, Ureta Road corner Roxas Avenue Extension, Kalibo, Aklan, 5600 Philippines, February 20, 2025
• The inside address contains the recipient's complete name and address.
• Example: LINA F. TESTON-ORTEGA, Principal, Aklan Valley High School, Ureta Road corner Roxas Avenue Extension, Kalibo, Aklan
• The salutation starts with "DEAR" followed by the recipient's title and surname.
• The body should prioritize important information and be clear about the letter's purpose
• Example: "Greetings of peace and abundance of blessings! I am writing to express my desire to serve as a Science Teacher at Junior High School and Senior High School in your institution. I graduated at Aklan State University - Banga Campus last June 9, 2023 with the Bachelor's degree in Secondary Education major in Social Studies. I passed the Licensure Examination for Professional Teacher last March 2024."
• The closing precedes the sender's formal identification; use conventional closing phrases.
• Example: Sincerely, REENA PAMATIAN TRESBALLES, Applicant

Styles of Business Letters

• Full-block style has all parts aligned with the left margin and paragraphs separated by a line space.
• Semi-block style indents the date and closing.