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Questions and Answers
Which of the following best describes the transformation of data into information?
Which of the following best describes the transformation of data into information?
Data, in its raw form, is immediately ready for use by managers to make informed decisions.
Data, in its raw form, is immediately ready for use by managers to make informed decisions.
False (B)
Briefly explain why businesses should maintain backups of their electronically stored information.
Briefly explain why businesses should maintain backups of their electronically stored information.
To safeguard against data loss due to damage or failure of storage devices.
__________ is considered the raw form of facts, figures, and statistics before it has been processed or analyzed.
__________ is considered the raw form of facts, figures, and statistics before it has been processed or analyzed.
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Match the storage method to the type of data it is best suited for:
Match the storage method to the type of data it is best suited for:
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Which of the following is NOT a primary purpose of the financial function in a business?
Which of the following is NOT a primary purpose of the financial function in a business?
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A bank overdraft is typically used for long-term financing needs.
A bank overdraft is typically used for long-term financing needs.
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What type of financing involves a lender retaining ownership of an asset until it is fully paid off?
What type of financing involves a lender retaining ownership of an asset until it is fully paid off?
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Money provided by the government to small businesses that are developing is known as a ______.
Money provided by the government to small businesses that are developing is known as a ______.
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Match the following sources of financing with their descriptions:
Match the following sources of financing with their descriptions:
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An entrepreneur needs capital to purchase land for a new factory. Which type of capital is most suitable for this purpose?
An entrepreneur needs capital to purchase land for a new factory. Which type of capital is most suitable for this purpose?
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Which of the funding options requires the entrepreneur to give up a share of their business?
Which of the funding options requires the entrepreneur to give up a share of their business?
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Working capital is typically used to finance the purchase of land and buildings.
Working capital is typically used to finance the purchase of land and buildings.
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What is the primary difference between own capital and borrowed capital?
What is the primary difference between own capital and borrowed capital?
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The purchasing function is solely responsible for negotiating prices with suppliers, and does not need to interact with other departments within the business.
The purchasing function is solely responsible for negotiating prices with suppliers, and does not need to interact with other departments within the business.
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What is the main goal of managing stock levels within the purchasing function?
What is the main goal of managing stock levels within the purchasing function?
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Borrowed capital is considered ______ capital because it must be repaid after a fixed period.
Borrowed capital is considered ______ capital because it must be repaid after a fixed period.
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Match the activity with the objective of the purchasing function:
Match the activity with the objective of the purchasing function:
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Which of the following is NOT a key activity of the purchasing function?
Which of the following is NOT a key activity of the purchasing function?
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When determining the need for a product, the purchasing function only needs to consider the quantity of goods and services required and not the quality or price.
When determining the need for a product, the purchasing function only needs to consider the quantity of goods and services required and not the quality or price.
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Own capital:
Own capital:
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Which of the following is a positive impact of the National Credit Act (NCA) on businesses?
Which of the following is a positive impact of the National Credit Act (NCA) on businesses?
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The National Credit Act encourages reckless lending by financial institutions to boost sales.
The National Credit Act encourages reckless lending by financial institutions to boost sales.
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According to the content, name one of the remedies of the NCA.
According to the content, name one of the remedies of the NCA.
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The Consumer Protection Act was introduced to prevent consumers from ______ by businesses.
The Consumer Protection Act was introduced to prevent consumers from ______ by businesses.
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Match the following entities with their roles related to consumer protection:
Match the following entities with their roles related to consumer protection:
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Which of the following best describes a purpose of the Consumer Protection Act (CPA)?
Which of the following best describes a purpose of the Consumer Protection Act (CPA)?
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The Consumer Protection Act (CPA) primarily applies to businesses that sell goods and services to other businesses, not directly to consumers.
The Consumer Protection Act (CPA) primarily applies to businesses that sell goods and services to other businesses, not directly to consumers.
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How does the National Credit Act impact a business's ability to sell poor quality goods?
How does the National Credit Act impact a business's ability to sell poor quality goods?
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Which of the following is NOT a primary objective of consumer protection legislation?
Which of the following is NOT a primary objective of consumer protection legislation?
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The Consumer Protection Act (CPA) only benefits consumers and offers no advantages to businesses.
The Consumer Protection Act (CPA) only benefits consumers and offers no advantages to businesses.
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Name two potential disadvantages for businesses complying with the Consumer Protection Act.
Name two potential disadvantages for businesses complying with the Consumer Protection Act.
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According to the content provided, businesses may gain consumer ________ if they comply with the CPA.
According to the content provided, businesses may gain consumer ________ if they comply with the CPA.
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Match the public relations activity to its description:
Match the public relations activity to its description:
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Which public relations activity involves businesses supporting community events?
Which public relations activity involves businesses supporting community events?
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Employees volunteering at local charities is not considered a public relations activity.
Employees volunteering at local charities is not considered a public relations activity.
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Besides media publicity, name a public relations activity that can help a business get positive exposure.
Besides media publicity, name a public relations activity that can help a business get positive exposure.
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Which activity primarily falls under internal public relations?
Which activity primarily falls under internal public relations?
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Advertising on public buses is an example of direct contact public relations.
Advertising on public buses is an example of direct contact public relations.
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What is the role of media in public relations?
What is the role of media in public relations?
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A business participates in community projects to uplift the surrounding area. This is an example of showing its _______.
A business participates in community projects to uplift the surrounding area. This is an example of showing its _______.
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Why is it important for a business to ensure enough production takes place to meet the demand?
Why is it important for a business to ensure enough production takes place to meet the demand?
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Maintaining equipment to avoid breakages is part of the marketing function.
Maintaining equipment to avoid breakages is part of the marketing function.
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Why is it important for a business to buy quality raw materials?
Why is it important for a business to buy quality raw materials?
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Match the method of public relations to its description:
Match the method of public relations to its description:
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Flashcards
Data
Data
Raw/unprocessed facts collected from various sources.
Information
Information
Processed data that provides specific knowledge for decision-making.
Processing Data
Processing Data
The act of converting raw data into useful information.
Storage of Information
Storage of Information
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Difference Between Data and Information
Difference Between Data and Information
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Short-term Capital
Short-term Capital
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Own Capital
Own Capital
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Borrowed Capital
Borrowed Capital
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Purchasing Function
Purchasing Function
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Supplier Negotiation
Supplier Negotiation
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Stock Levels Management
Stock Levels Management
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Purchasing Procedure
Purchasing Procedure
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Product Requisition
Product Requisition
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Consumer Protection Act
Consumer Protection Act
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Advantages for Businesses
Advantages for Businesses
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Consistent Consumer Laws
Consistent Consumer Laws
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Impact on Small Businesses
Impact on Small Businesses
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Consumer Rights Participation
Consumer Rights Participation
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Negatives of Consumer Protection Act
Negatives of Consumer Protection Act
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Public Relations Strategies
Public Relations Strategies
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Corporate Social Responsibility
Corporate Social Responsibility
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Financial Function Purpose
Financial Function Purpose
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Bank Loans
Bank Loans
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Bank Overdraft
Bank Overdraft
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Asset-Based Loan
Asset-Based Loan
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Grants
Grants
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Receivable Finance
Receivable Finance
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Angel Funding
Angel Funding
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Venture Capital
Venture Capital
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National Credit Regulator (NCR)
National Credit Regulator (NCR)
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Consumer Tribunal
Consumer Tribunal
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National Consumer Commission (NCC)
National Consumer Commission (NCC)
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Advantages of the National Credit Act
Advantages of the National Credit Act
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Negatives of the National Credit Act
Negatives of the National Credit Act
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Consumer Protection Act (CPA)
Consumer Protection Act (CPA)
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Purpose of the CPA
Purpose of the CPA
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Legal Action by Consumers
Legal Action by Consumers
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External Public Relations
External Public Relations
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Internal Public Relations
Internal Public Relations
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Media in Public Relations
Media in Public Relations
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Direct Contact Method
Direct Contact Method
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Brochures
Brochures
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Social Responsibility in PR
Social Responsibility in PR
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Transit Advertising
Transit Advertising
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Production Function
Production Function
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Study Notes
Business Functions
- Technology is used for communication and information handling, referred to as ICT (information and communication technology).
- Office practice includes administrative staff duties, dress codes, filing, telephone etiquette, and internet usage.
Data and Information
- Data refers to raw, unprocessed facts (statistics, graphs, tables).
- Data is collected from different business functions.
- Data needs processing to become information.
- Information is processed data that provides knowledge for decision-making.
- Information can be stored manually or electronically (files, boxes, shelves, computers).
- Backups are crucial for stored information to avoid data loss, and businesses often use electronic storage devices (memory sticks, CDs).
Financial Function
- The financial function determines the necessary capital for the business.
- It identifies capital sources and allocates funds.
- The function ensures that the business earns enough to cover capital acquisition costs.
- Financial statements are prepared to present the business's financial health to banks and investors.
Sources of Financing
- Bank loans: borrowed money with interest, repaid over time, often secured by assets. Typically used for long-term financing.
- Bank overdrafts: short-term loan added to account, repaid with interest, often used by the entrepreneur.
- Asset-based loans: loans connected to assets that are used for expansion purposes
- Grants: government money given to developing businesses benefiting the community, which does not need to be paid back
- Receivable finance: loan given to businesses while waiting for payments of services rendered, to counter cash flow issues (to pay for outstanding invoices)
- Angel funding: wealthier entrepreneurs invest in other businesses, higher risk for the investor, typically used when a business starts up
- Venture capital: money provided by organizations to businesses in exchange for participation (e.g., a board position), often used for business start-up and expansion
Types of Capital
- Fixed capital: includes assets like land, buildings (pays for fixed assets). Used for long-term needs.
- Working capital: includes day-to-day activities, trading stock, raw materials, and short-term needs of the business.
- Owned capital: permanent capital provided by the owner, not repaid.
- Borrowed capital: temporary capital from financial institutions to be repaid, represents a liability.
Purchasing Function
- The purchasing function manages stock levels and ensures sufficient quantities for operations.
- The purchasing function maintains regular contact with suppliers, obtaining best possible terms and prices, and handling damaged goods.
- Purchases the right quantities for efficient business operations, buys goods from the best supplier who supplies at the right time and place, and ensures stock levels are appropriate.
- Determines product needs, obtains quotes, selects suitable suppliers, and places orders, ensuring goods are delivered on time. Records costs and prices, carefully determining the need for the product, Liase with the finance department to establish budgets and to determine required product/material/resource needs, obtaining goods/services at the right time and price.
Cash and Credit Payments
- Cash payments: payments made in cash or by cheque, usually enable businesses to manage expenses and budget appropriately.
- Credit payments: payments made through credit cards, or expected at a future date, allow for more flexibility but might lead to additional costs (e.g. interest).
National Credit Act (NCA)
- The Act provides clear guidelines for credit providers and applicants.
- Encourages responsible buying and consumer protection.
- Improves fairness and access to credit.
- Promotes compliance with financial transactions in South Africa.
- Ensures consumers are not exploited and that they have recourse via processes such as the Ombudsman or if the Consumer Tribunal or the National Consumer Commission (NCC) has been unable to resolve the issue.
Consumer Protection Act (CPA)
- The Act protects consumers from exploitation.
- It aims to enforce a culture of consumer rights.
- The Act sets standards for consumer rights and responsibilities.
- It guides and establishes protection for consumers related to sales, contracts, or transactions.
- Addresses issues regarding reckless granting or misbehaviour from credit institutions.
- Emphasizes ethical and fair business practices.
Public Relations
- Public relations builds brand image within and outside of the company.
- Activities include publicity, media releases, sponsorships, community involvement, and reports to maintain a positive image.
- Communicating with the public, including customers and potential customers.
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Description
Explore data transformation, electronic backups, and data types. Understand financial functions, financing types (overdrafts, asset financing), and government funding for business development. Learn about capital types for business needs.