Are You an Exhibition Management Expert?

Key Operations for Managing an Exhibition

• Special contractors are hired to manage shuttle bus operations for exhibitions utilizing multiple hotels or having off-site functions.
• Floral decoration for the overall exhibition and exhibitor booths is typically contracted through a designated floral subcontractor.
• Destination marketing organizations (DMOs) can deliver a broad array of services and support to show management, including securing temporary workers and assisting with off-site activities and guest programs.
• Destination management companies (DMCs) can also provide temporary workers and specialize in providing expertise and resources for special events, tours, transportation, and guest activities.
• The registration area is the exhibition participant's first stop on-site and should be continually monitored by the exhibition organizer for wait times, crowd control, and system equipment, among other aspects.
• Housing representatives or DMOs are on-site to assist exhibitors and exhibition participants with issues or changes to their reservations.
• Host committees, including representatives of the local hospitality industry, can provide expertise and facilities for planning the exhibition and event program.
• Emergency preparedness plans are essential and must align with the facility's emergency response protocols and be distributed to each member of the core team and emergency response team.
• A communications network is essential for an exhibition, and a master staff information guide should be reviewed and updated to include all emergency contact information, hotel addresses and phone numbers, and other essential information.
• Electronic communications equipment, such as two-way radios or mobile phones, are often used for key individuals and should be distributed, tested, and reviewed for use on-site.
• A daily summary report by registration type allows the show organizer to modify food and beverage orders and adjust room set-ups based on actual attendance data.
• Representatives from the host city for the next exhibition are often on-site to observe how show management and the current destination interact and generate excitement about their future event.

Key Operations for Managing an Exhibition

• Special contractors are hired to manage shuttle bus operations for exhibitions utilizing multiple hotels or having off-site functions.
• Floral decoration for the overall exhibition and exhibitor booths is typically contracted through a designated floral subcontractor.
• Destination marketing organizations (DMOs) can deliver a broad array of services and support to show management, including securing temporary workers and assisting with off-site activities and guest programs.
• Destination management companies (DMCs) can also provide temporary workers and specialize in providing expertise and resources for special events, tours, transportation, and guest activities.
• The registration area is the exhibition participant's first stop on-site and should be continually monitored by the exhibition organizer for wait times, crowd control, and system equipment, among other aspects.
• Housing representatives or DMOs are on-site to assist exhibitors and exhibition participants with issues or changes to their reservations.
• Host committees, including representatives of the local hospitality industry, can provide expertise and facilities for planning the exhibition and event program.
• Emergency preparedness plans are essential and must align with the facility's emergency response protocols and be distributed to each member of the core team and emergency response team.
• A communications network is essential for an exhibition, and a master staff information guide should be reviewed and updated to include all emergency contact information, hotel addresses and phone numbers, and other essential information.
• Electronic communications equipment, such as two-way radios or mobile phones, are often used for key individuals and should be distributed, tested, and reviewed for use on-site.
• A daily summary report by registration type allows the show organizer to modify food and beverage orders and adjust room set-ups based on actual attendance data.
• Representatives from the host city for the next exhibition are often on-site to observe how show management and the current destination interact and generate excitement about their future event.