Application Letters: Structure and Examples

• Communication is essential for global business operations, according to Anta Roddick.

Application Letters

• Application letters serve as an introduction to a resume.
• They highlight relevant skills and encourage the reader to review the resume.
• Application letters are a selling point for candidates.

Parts of an Application Letter

• The typical application letter includes a heading, date, inside address, and salutation.
• The body of the letter contains the main message.
• A complimentary close and signature conclude the letter.

Application Letter Examples

• Heading examples include addresses and contact information like email and date.
• The inside address includes the recipient's name, title, department, and address. An example is Nelia P. Mananguit, Ed. D., Dean, Related Studies Department, Tanauan Institute, Tanauan City.
• Salutations can be "Dear Madam:" or "Dear Madam,"
• The body of the letter should express the applicant's qualifications for the position.
• You can also mention how the applicant learned about the opportunity.
• The letter conveys interest in the position and confidence in fulfilling the role.
• Examples of complimentary close include "Sincerely Yours," with the signature containing the applicant's full name.
• The applicant's full name serves as an example signature: Regienyl Piol Abello

General Guidelines for Cover Letters

• Cover letters should ideally be one page in length.
• Applicants should provide a complete address, email, and phone number.
• Use the appropriate title when addressing the recipient, or "Dear Sir/Madam." if you are unsure of the contact name.
• Use a standard, easy-to-read font like Times New Roman or Arial, with a font size of at least 11.

Resume vs CV

• A resume is a summary, while a CV is more detailed and the Latin term means "course of life" and the French term means "summary."
• Key differences include length, purpose, and layout.

Length

• Resumes are typically one to two pages.
• CVs can extend to two or more pages.

Purpose

• Resumes are suited for most job applications, especially non-academic positions.
• CVs are more appropriate for positions in academia, fellowships, or grant applications.

Layout

• Resumes have three common formats: chronological, functional, and combination.
• CVs generally follow a single format.
• Resumes provide a snapshot of skills and can be one or two pages.
• Resumes are short with no format rules and very customizable.
• Resumes do not have to be in chronological order and don't need to cover every role.
• CVs are more comprehensive and can exceed two pages.
• CVs cover the entire career history of an individual.
• CVs present information in a clear chronological order.

Curriculum Vitae (CV)

• CVs describe education, competence, and experience.
• CVs define the type of applicant for a job.
• CVs demonstrate why an employer should hire a candidate.

CV Content Considerations

• Areas of interest
• Education
• Grants, honors, and awards
• Publications and presentations
• Employment and experience
• Academic memberships
• Character references

Guidelines for Effective CV Writing

• Include contact details
• Start with a personal statement or career objective.
• Include sections on key skills, knowledge, achievements, work experience, and education.
• Focus on achievements and end results accomplished.
• Information included in the 'Work Experience' and 'Education' sections should be relevant.
• Check spelling and grammar
• Optimize the presentation

CV Mistakes to Avoid

• False information to make the CV better
• Leaving gaps
• Beginning with dull or non-essential information
• Including hobbies and interests
• Overly long
• Including unprofessional email address

Online Interviews

• Technology has made online interviews a mainstream practice in business.
• Computers and gadgets facilitate simple and effective communication.

Meetings

• Meetings can be conducted in physical or virtual formats.

Virtual Meetings

• They can save time, energy, and money.
• Virtual meetings are inexpensive.
• Distance is not an issue for virtual meetings and can be scheduled any time.

Face to Face Meetings

• Freer discussions than online as well as brainstorming & planning
• F2F establishes stronger relationships
• One can express thoughts & feelings

Top Benefits of F2F Communication

• Stronger working relationships
• Perceptions of thoughts & feelings
• Engagement & Innovations
• Addressing sensitive issues
• Clear & concise communication

Virtual Meeting Etiquette

• Know your surroundings
• Dress appropriately
• Listen carefully
• Unmute when you wish to talk
• Speak clearly
• Refrain from eating
• Remain seated and attentive

Business Letters

• They are formal and typically used for business-to-business, business-to-client, or client-to-business correspondence.

Purpose of Business Letters

• Request direct information or action
• Order supplies from a supplier
• Identify a mistake
• Reply directly to a request
• Apologize for a wrong conduct/ simply to convey goodwill.

Endorsement Letters

• Typically a formal document used by professionals.
• Express support for a friend, colleague, student or other acquaintance when applying for a job

Requesting an Endorsement

• Indicate who you are
• Include your company or organization name.
• State your position or role and your relationship to the recipient.
• Use specific language to request the endorsement.
• Explain the purpose that the endorsement will provide.
• Include guidelines for the format, length, or content of the letter.
• Include any other information that will be needed to provide the endorsement.
• State by when you need the letter.
• Provide a preaddressed, stampede envelope with the request.
• Indicate that you will make a follow-up call.
• Thank the reader for their endorsement consideration.

Giving and Endorsement

• Provide relevant information or context about the individual and why you are deciding to endorse them.
• Substantiate the reasons behind the endorsement.
• Mention specific details for endorsement for a position, job, or role.
• Indicate the next procedure to preform and include a time frame.
• One should include their information and offer further information upon request.
• Summarize the endorsement and explain any reasons for your endorsement.

Follow-Up Letter

• A formal letter sent after initial contact with a, personal, company or organization.

Steps to include in a Follow-Up Letter are:

• Include your name, address, telephone number address and other contact information.
• Always include a salutation.
• In the first line, mentioned that you wrote prior to the date but haven't received a response yet.
• Be sure to state your needs and interests.
• Invite for contact and thank the recipient for their attention.
• Close with your signature.

More Things To Remember when writing or reading correspondence are:

• Be sure to add fresh information to your letter.
• It best to wait 2 days from your interview before you write a response.
• If you have sent a resume wait 7 days to follow-up on the letter.
• Be calm in your response and don't add any negative sentiments.
• Proofread the response you want to write prior to writing.
• Edit and proofread the letter and check for mistake.
• Attach any other documents, letter, or information that can help with the process.
• If need keep following-up

Netiquette

• Netiquette is the etiquette for communication the Internet.
• Know your recipient
• Use appropriate symbols and codes.
• Use text message respectively
• Don't use text while driving.
• Include a proper salutation.
• Write a short and specific subject line\
• You must give your name, contact information and signature.
• Avoid abbreviation.
• Be concise and good format
• Look over your letter/response prior to sending it.
• Reply promptly and only use ''Reply All'" if necessary
• Refrain from using all captions when writing your response.
• Give feedback/follow-up once you are done or completed the work.
• Click and test the document for proper links.
• Avoid sending emails that have long files.