Annual Report on Special Services Costs
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Questions and Answers

What is one responsibility associated with preparing the annual report for the Cost of Special Services?

  • Recommending the fees for providing services (correct)
  • Determining the marketing strategy for services
  • Establishing partnerships with local businesses
  • Conducting customer satisfaction surveys
  • What monetary threshold requires preparation of reports for equipment list deviations and fund transfers?

  • $10,000
  • $2,500
  • $1,000
  • $5,000 (correct)
  • Which unit is responsible for preparing and distributing maps for the Department?

  • Graphics Unit (correct)
  • Cost of Services Unit
  • Manuals and Orders Unit
  • Accounts Management Unit
  • What is a key task of the Manuals and Orders Unit?

    <p>Aiding in development of department manuals</p> Signup and view all the answers

    Which report must be prepared in accordance with CAO instructions and rules?

    <p>Periodic reports for the Operating Budget</p> Signup and view all the answers

    What type of services does the Maps and Drafting Unit NOT provide?

    <p>Administering employee compensation</p> Signup and view all the answers

    What must be maintained until the completion of all required State and/or Federal audits?

    <p>Documentation for reimbursement requests</p> Signup and view all the answers

    Which of the following is NOT a duty of the Graphics Unit?

    <p>Maintaining department organization charts</p> Signup and view all the answers

    Which unit is primarily responsible for processing payments to vendors?

    <p>Accounts Payable Unit</p> Signup and view all the answers

    What is the main task of the Emergency Medical Services Billing Unit?

    <p>To prepare all bills from Emergency Medical Services Reports</p> Signup and view all the answers

    Which section is tasked with coordinating the development and preparation of the Department's budgets?

    <p>Management Services Section</p> Signup and view all the answers

    What does the Accounts Receivable Unit primarily do?

    <p>Summarizes and deposits all collected receipts</p> Signup and view all the answers

    Which unit is led by a Senior Management Analyst I and focuses on budget requests?

    <p>Budget Preparation and Control Unit</p> Signup and view all the answers

    In the context of departmental reporting, which of the following is included in the duties of the Management Services Section?

    <p>Preparing annual budget narratives and documentation</p> Signup and view all the answers

    Which unit processes payroll documents specifically for uniform members and civilian employees?

    <p>Payroll Unit</p> Signup and view all the answers

    Which department is responsible for maintaining financial records in accordance with the City Charter?

    <p>Accounting Services Section</p> Signup and view all the answers

    What is the primary objective of the Administrative Services Bureau?

    <p>To implement administrative staff functions according to established policies.</p> Signup and view all the answers

    Which section is NOT one of the subdivisions assigned to the Bureau?

    <p>Customer Service Section</p> Signup and view all the answers

    What is one of the main responsibilities of the Chief Management Analyst?

    <p>To conduct studies and prepare reports on various matters.</p> Signup and view all the answers

    Which task is associated with the preparation of performance standards?

    <p>Assist in developing reporting and control systems.</p> Signup and view all the answers

    In budget preparation, what is a common activity of the Chief Management Analyst?

    <p>Making recommendations on unusual expenditures.</p> Signup and view all the answers

    Which responsibility involves advising the Fire Chief?

    <p>Advising on fiscal and personnel management.</p> Signup and view all the answers

    What aspect of departmental reporting can the Chief Management Analyst influence?

    <p>The formulation of administrative policies.</p> Signup and view all the answers

    Which activity is least likely to be part of the responsibilities of the Chief Management Analyst?

    <p>Overseeing public relations initiatives.</p> Signup and view all the answers

    Study Notes

    Administrative Services Bureau Overview

    • Responsible for implementing administrative functions as per the Fire Chief's policies and procedures.
    • Organized into three sections: Accounting Services, Management Services, and Personnel Services.

    Chief Management Analyst Responsibilities

    • Reports directly to the Fire Chief and oversees various administrative, fiscal, and personnel activities.
    • Conducts studies and prepares reports related to operations and expenditures.
    • Develops performance standards and recommends unusual expenditure requests.
    • Assists in policy formulation and departmental planning.

    Accounting Services Section

    • Directed by a Principal Accountant, this section manages financial affairs according to the City Charter.
    • Liaises with multiple departments including the Controller and Treasurer for financial reporting and compliance.

    Accounts Payable Unit

    • Maintains complete budgetary accounts.
    • Processes payment documents for vendors.

    Payroll Unit

    • Handles all documents related to pay for uniform and civilian employees.

    Emergency Medical Services Billing Unit

    • Prepares bills based on Emergency Medical Services reports.
    • Manages billing for Medicare, Medi-Cal, private insurers, and individuals.

    Accounts Receivable Unit

    • Summarizes and deposits all departmental receipts.

    Management Services Section

    • Led by a Senior Management Analyst II, this section coordinates budget preparation and development.
    • Focuses on the Operating, Capital Improvement, and Alterations and Improvement Budgets.

    Budget Preparation and Control Unit

    • Directed by a Senior Management Analyst I, responsible for budget requests and ensuring compliance with Mayor and City Administrative Officer requirements.

    Maps and Drafting Unit

    • Directed by a Graphics Supervisor.
    • Prepares and maintains office and field maps for departmental use.
    • Updates fire hydrant locations and provides drafting services as required.

    Manuals and Orders Unit

    • Supervised by a Management Analyst II.
    • Develops content and format of various departmental manuals and orders.
    • Serves as the Forms Control Officer for the department.

    Miscellaneous Responsibilities

    • Prepare annual reports for special services fees.
    • Handle reports for equipment deviations and fund transfers over $5,000.
    • Maintain official Department Organization Charts.
    • Document requests for reimbursement related to state-mandated programs and disasters.
    • Request exemptions for displaying the City Seal on certain vehicles.
    • Perform studies and prepare reports as directed by the Chief Management Analyst.

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    Description

    This quiz focuses on preparing the annual report for the cost of special services, including fee recommendations and compliance with established procedures. It also covers the preparation of reports for equipment deviations and budget management accordingly.

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