Questions and Answers
What is one responsibility associated with preparing the annual report for the Cost of Special Services?
What monetary threshold requires preparation of reports for equipment list deviations and fund transfers?
Which unit is responsible for preparing and distributing maps for the Department?
What is a key task of the Manuals and Orders Unit?
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Which report must be prepared in accordance with CAO instructions and rules?
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What type of services does the Maps and Drafting Unit NOT provide?
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What must be maintained until the completion of all required State and/or Federal audits?
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Which of the following is NOT a duty of the Graphics Unit?
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Which unit is primarily responsible for processing payments to vendors?
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What is the main task of the Emergency Medical Services Billing Unit?
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Which section is tasked with coordinating the development and preparation of the Department's budgets?
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What does the Accounts Receivable Unit primarily do?
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Which unit is led by a Senior Management Analyst I and focuses on budget requests?
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In the context of departmental reporting, which of the following is included in the duties of the Management Services Section?
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Which unit processes payroll documents specifically for uniform members and civilian employees?
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Which department is responsible for maintaining financial records in accordance with the City Charter?
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What is the primary objective of the Administrative Services Bureau?
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Which section is NOT one of the subdivisions assigned to the Bureau?
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What is one of the main responsibilities of the Chief Management Analyst?
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Which task is associated with the preparation of performance standards?
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In budget preparation, what is a common activity of the Chief Management Analyst?
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Which responsibility involves advising the Fire Chief?
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What aspect of departmental reporting can the Chief Management Analyst influence?
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Which activity is least likely to be part of the responsibilities of the Chief Management Analyst?
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Study Notes
Administrative Services Bureau Overview
- Responsible for implementing administrative functions as per the Fire Chief's policies and procedures.
- Organized into three sections: Accounting Services, Management Services, and Personnel Services.
Chief Management Analyst Responsibilities
- Reports directly to the Fire Chief and oversees various administrative, fiscal, and personnel activities.
- Conducts studies and prepares reports related to operations and expenditures.
- Develops performance standards and recommends unusual expenditure requests.
- Assists in policy formulation and departmental planning.
Accounting Services Section
- Directed by a Principal Accountant, this section manages financial affairs according to the City Charter.
- Liaises with multiple departments including the Controller and Treasurer for financial reporting and compliance.
Accounts Payable Unit
- Maintains complete budgetary accounts.
- Processes payment documents for vendors.
Payroll Unit
- Handles all documents related to pay for uniform and civilian employees.
Emergency Medical Services Billing Unit
- Prepares bills based on Emergency Medical Services reports.
- Manages billing for Medicare, Medi-Cal, private insurers, and individuals.
Accounts Receivable Unit
- Summarizes and deposits all departmental receipts.
Management Services Section
- Led by a Senior Management Analyst II, this section coordinates budget preparation and development.
- Focuses on the Operating, Capital Improvement, and Alterations and Improvement Budgets.
Budget Preparation and Control Unit
- Directed by a Senior Management Analyst I, responsible for budget requests and ensuring compliance with Mayor and City Administrative Officer requirements.
Maps and Drafting Unit
- Directed by a Graphics Supervisor.
- Prepares and maintains office and field maps for departmental use.
- Updates fire hydrant locations and provides drafting services as required.
Manuals and Orders Unit
- Supervised by a Management Analyst II.
- Develops content and format of various departmental manuals and orders.
- Serves as the Forms Control Officer for the department.
Miscellaneous Responsibilities
- Prepare annual reports for special services fees.
- Handle reports for equipment deviations and fund transfers over $5,000.
- Maintain official Department Organization Charts.
- Document requests for reimbursement related to state-mandated programs and disasters.
- Request exemptions for displaying the City Seal on certain vehicles.
- Perform studies and prepare reports as directed by the Chief Management Analyst.
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Description
This quiz focuses on preparing the annual report for the cost of special services, including fee recommendations and compliance with established procedures. It also covers the preparation of reports for equipment deviations and budget management accordingly.
