ACHA Project Management Manual Quiz
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Questions and Answers

What is defined as a 'good practice' that should have the potential for replication and adaptability to similar objectives in varying situations?

Participatory approaches

Who are considered stakeholders in a project?

  • Implementers
  • Beneficiaries
  • Donors
  • All of the above (correct)

    • Gender analysis is a systematic way of examining differences in roles and norms for women and men, girls and boys, and the impact of these differences in their lives in terms of ________________.

    needs, constraints, and opportunities

    What is the full form of ACHA?

    <p>Abdel Shafi Community Health Association</p> Signup and view all the answers

    When was ACHA established?

    <p>1969</p> Signup and view all the answers

    What is the registration number of ACHA?

    <p>1901</p> Signup and view all the answers

    What is the purpose of the LFA matrix?

    <p>To assess project outcomes and impacts</p> Signup and view all the answers

    Participatory approaches are used to ensure community involvement in project planning.

    <p>True</p> Signup and view all the answers

    What is the Theory of Change (ToC)?

    <p>A methodology to describe how a project's activities lead to desired outcomes</p> Signup and view all the answers

    What is the purpose of the Human Rights Based Approach (HRBA)?

    <p>To ensure that projects are designed to promote and protect human rights</p> Signup and view all the answers

    Stakeholder analysis is used to identify project stakeholders and their interests.

    <p>True</p> Signup and view all the answers

    What is the purpose of the Risk Management process?

    <p>To identify, assess, and mitigate project risks</p> Signup and view all the answers

    What is the purpose of the SWOT Analysis?

    <p>To identify project strengths, weaknesses, opportunities, and threats</p> Signup and view all the answers

    What is the purpose of the Project Performance Measurement Framework?

    <p>To monitor and evaluate project performance</p> Signup and view all the answers

    What is the purpose of the Project Grant Application?

    <p>To secure funding for a project</p> Signup and view all the answers

    What is the purpose of Project Reporting?

    <p>To provide stakeholders with project updates and progress</p> Signup and view all the answers

    What are the four levels of participation intensity as described in the text?

    <p>Initiating action</p> Signup and view all the answers

    In the Theory of Change, what is the main focus in considering change?

    <p>change that we want to make (or contribute to), how it happens in our specific context – and our role in it</p> Signup and view all the answers

    Human Rights Based Approach includes principles like participation, transparency, and accountability.

    <p>True</p> Signup and view all the answers

    Gender analysis examines differences in roles and norms for women and men, girls and boys, and the impact of these differences in their ____________.

    <p>lives</p> Signup and view all the answers

    Match the following risk types with their descriptions:

    <p>External risks = political, social, cultural, economic, legal, environmental, withdrawal of stakeholders from the project Internal risks = lack of transparency and accountability, corruption and fraud, high staff turnover, centralization of management/decision making resulting in bad decisions</p> Signup and view all the answers

    What approach has ACHA adopted to improve the quality of health care services provided to local communities?

    <p>Monitoring, Evaluation, Accountability, and Learning framework</p> Signup and view all the answers

    Is ACHA guided by human rights principles such as equity, equality, and transparency?

    <p>True</p> Signup and view all the answers

    What is the aim of the Project Management Manual for ACHA?

    <p>The aim is to support well management practices and effective decision making throughout the project management cycle.</p> Signup and view all the answers

    ACHA has established Woman's Health Centre in Jabalia and Najat Center in Gaza to provide safe, dignified and gender-responsive multisectoral services for vulnerable woman and girls, especially GBV ____________.

    <p>survivors</p> Signup and view all the answers

    Match the following project management concepts with their definitions:

    <p>Project Cycle Management (PCM) = A methodology for the preparation, implementation, and evaluation of projects based on the principles of the Result Framework Approach. Impact = Refers to a sustained, significant, positive change in both the material condition and social position of affected populations. Monitoring = Ongoing analysis of project progress towards achieving planned results with the purpose of improving management decision making. Gender-transformative approaches = Actively examines, questions, and changes rigid gender norms and imbalances of power that advantage boys and men over girls and women. Assumptions = Conditions that have to be met before the project can commence, i.e., start with activities. Lesson learned = Highlights knowledge or understanding gained by experience. Accountability = Is holding people charged with a public mandate responsible and answerable for their actions, activities, and decisions.</p> Signup and view all the answers

    What is the purpose of TOR?

    <p>Providing a clear description of an assignment or study</p> Signup and view all the answers

    A good contract should share risks fairly, motivate each party, balance the interests of the parties involved, and prevent ________________.

    <p>surprises</p> Signup and view all the answers

    Fixed-price-incentive fee contracts offer incentives if defined performance criteria are met.

    <p>True</p> Signup and view all the answers

    What is the purpose of evaluation?

    <p>Assess the design, implementation, and results of a project or program</p> Signup and view all the answers

    What does an auditor express a conclusion on?

    <p>All of the above</p> Signup and view all the answers

    Define Evaluation in the context of monitoring, evaluation, and audit.

    <p>Evaluation is an assessment, as systematic and objective as possible, of an ongoing or completed project or program, focusing on design, implementation, and results to determine relevance, efficiency, effectiveness, impact, and sustainability.</p> Signup and view all the answers

    Monitoring involves a systematic and continuous collection, analysis, and use of management information to support effective decision-making.

    <p>True</p> Signup and view all the answers

    Evaluation determines project relevance, development efficiency, ____, impact, and sustainability.

    <p>effectiveness</p> Signup and view all the answers

    What is the purpose of the Donor matrix mentioned in the content?

    <p>To select most relevant donors and establish a matrix including donor name, type, application deadlines, priority themes, eligibility, requirements, and financial ceilings.</p> Signup and view all the answers

    What are some examples of assessment criteria for NGOs during the prequalification/due diligence process?

    <p>Demonstrating commitment to core human development principles</p> Signup and view all the answers

    Large grants require a two-step application process. In the first instance, only __________ must be submitted for evaluation.

    <p>concept notes</p> Signup and view all the answers

    Project reports are important because they ensure accurate communication about project goals, objectives, and progress.

    <p>True</p> Signup and view all the answers

    What is the philosophy underlying project reporting?

    <p>Contents follow structure</p> Signup and view all the answers

    What are the characteristics of effective reports according to the text? (Select all that apply)

    <p>Concise</p> Signup and view all the answers

    Common elements in all types of reports include ____, ___ and ____.

    <p>project title, contract reference code, summary</p> Signup and view all the answers

    Narrative progress reports are required to be submitted by electronic mail no later than one week after the end of the reporting period.

    <p>True</p> Signup and view all the answers

    Study Notes

    ACHA Project Management Manual

    • The Abdel Shafi Community Health Association (ACHA) Project Management Manual was created in May 2023.

    Background Information on ACHA

    • ACHA is an independent non-profit organization established in 1969 and started to work in 1972.
    • It was licensed by the Ministry of Interior in 2003 under registration number 1901.

    Table of Contents

    • The manual consists of 12 chapters, covering topics such as project management concepts, project planning, project budgeting, and project reporting.

    List of Tables, Figures, and Abbreviations

    • The manual includes several tables, figures, and abbreviations, including the LFA matrix, stakeholder analysis matrix, SWOT matrix, and others.

    Key Concepts and Definitions

    • Project: A temporary endeavor with a specific goal, scope, and timeline.
    • Project planning checklist: A tool used to ensure all necessary steps are taken in the planning phase.
    • Project quality assessment criteria and standards: Guidelines for evaluating project performance.
    • Logical/Result Framework Approach (LFA): A methodology for project planning and management.
    • Theory of Change (ToC): A framework for understanding how a project will achieve its goals.
    • Human Rights-Based Approach (HRBA): A approach that prioritizes human rights in project planning and implementation.

    Project Management Tools and Techniques

    • Participatory approaches: Methods that involve stakeholders in the project planning and implementation process.
    • Stakeholder analysis: A technique for identifying and analyzing stakeholders' interests and needs.
    • Risk management: A process for identifying, assessing, and mitigating risks in project implementation.
    • SWOT analysis: A framework for analyzing an organization's strengths, weaknesses, opportunities, and threats.

    Project Cycle Management

    • Phases of project cycle management: Programming, identification, formulation, financing, implementation, and evaluation and audit.

    Monitoring, Evaluation, Accountability, and Learning (MEAL)

    • MEAL framework: A set of principles and tools for monitoring, evaluating, and learning from project experiences.
    • Monitoring: Ongoing tracking and reporting of project progress.
    • Evaluation: Assessing project performance and impact against its goals and objectives.
    • Accountability: Taking responsibility for project actions and outcomes.
    • Learning: Identifying lessons and applying them to improve future projects.

    Protection Mainstreaming, Access, and Fundraising

    • Protection mainstreaming: Integrating protection principles into project design and implementation.
    • Access: Ensuring that project beneficiaries have access to services and resources.
    • Fundraising: Securing financial resources to support project implementation.

    Project Reporting

    • Importance of reporting: Timely and accurate reporting is essential for project management and accountability.
    • Reporting philosophy: Reports should be clear, concise, and focused on project outcomes.
    • Types of reports: Narrative progress reports, final narrative reports, and edited reports.### Introduction to ACHA
    • ACHA (Association for Culture and Humanities Assistance) provides humanitarian and health services to marginalized poor people
    • ACHA links relief, recovery, and development interventions, focusing on primary health care and human rights-based approaches
    • ACHA has established and operated Woman's Health Centre and Najat Center in Gaza to provide multisectoral services for vulnerable women and girls

    ACHA's Vision and Mission

    • ACHA's vision is to play an innovative and catalytic role in providing integrated people-focused healthcare, GBV, educational, and cultural services
    • ACHA's mission is to provide integrated people-focused healthcare, GBV protection, educational, and cultural services through capacity development, healthcare, women protection, and empowerment, and educational and cultural programs
    • ACHA is guided by human rights principles, including equity, equality, accountability, rule of law, transparency, tolerance, respect, non-discrimination, participation, and empowerment of vulnerable groups

    ACHA's Strategic Goals

    • Develop the capacity of ACHA and partners
    • Contribute to improving health conditions of people in the Gaza Strip
    • Contribute to protection and empowerment of women through safe, dignified, and integrated multisectoral GBV services
    • Contribute to promoting Palestinian identity and community culture in the Gaza Strip

    Rationale for the Project Management Manual

    • The manual provides ACHA with a set of tools to develop project ideas, prepare project proposals, and manage projects effectively
    • The manual aims to support well management practices and effective decision making throughout the project management cycle

    Project Management Concepts and Definitions

    • A project is a series of activities aimed at bringing about clearly specified results within a defined time-period and with a defined budget under assessed and mitigated risks
    • Project Cycle Management (PCM) is a methodology for the preparation, implementation, and evaluation of projects based on the principles of the Result Framework Approach
    • Result Framework Approach is a way of structuring the main elements in a project, highlighting logical linkages between intended inputs, planned activities, and expected results

    Monitoring and Evaluation

    • Monitoring is an ongoing analysis of project progress towards achieving planned results with the purpose of improving management decision making
    • Evaluation is an assessment of the efficiency, effectiveness, impact, relevance, and sustainability of projects
    • Accountability is holding people charged with a public mandate responsible and answerable for their actions, activities, and decisions

    Key Concepts and Definitions

    • Theory of Change (TOC) is an ongoing process of reflection to explore change that we want to make or contribute to
    • Human Rights-Based Approach (HRBA) assessment and analysis to identify human rights claims of rights-holders and the corresponding human rights obligations of duty-bearers
    • Stakeholder Analysis involves the identification of all stakeholder groups likely to be affected by the proposed intervention
    • SWOT Analysis is an analysis of an organization's Strengths and Weaknesses, and the Opportunities and Threats that it faces

    Project Planning Checklist

    • A project should have a clear definition of stakeholders, including primary target group and final beneficiaries
    • Gender analysis and Human Rights-Based Approach should be applied
    • Needs assessment for implementing organization and target groups should be conducted
    • Theory of Change and Logical Framework/Result Framework Matrix should be developed
    • Implementation plan, including activity time schedule and responsible project team members, should be outlined
    • Coordination/communication plan and exit strategy (sustainability) should be defined
    • Monitoring and evaluation system should be established### Project Management Tools
    • Logical Framework Approach (LFA)
      • Definition: A way of structuring project elements, highlighting logical linkages between inputs, activities, and results.
      • Purpose: Improves project quality, used for analytical tool for objectives and target group-oriented project planning and management.
      • LFA matrix includes: goal, outcomes, outputs, activities, inputs, costs, indicators, means of verification, assumptions, and pre-conditions.

    Participatory Approaches

    • Objectives
      • Empowerment: Increase political awareness and control for disadvantaged groups.
      • Capacity Building: Build capacity within local communities for sustainability.
      • Effectiveness: Increase commitment and shared objectives.
      • Efficiency: Contribute to timely manner of project activities.
    • Principles
      • Involving people as subjects, not objects.
      • Respect for local knowledge and skills.
      • Ensuring influence over development decisions.
      • Learning process and attitude rather than technical skills.
    • Intensity of Participation
      • Information sharing: Minimal level, one-way flow of information.
      • Consultation: Two-way flow of information, but no decision-making authority.
      • Decision making: Individuals or groups have authority and responsibility to take action.
      • Initiating action: Highest level, people take initiative to start new actions.

    Theory of Change (ToC)

    • Definition
      • Ongoing process of reflection to explore desired change and how it happens in a specific context.
      • Focus on what changes and how, not what to do.
    • Levels of Change
      • Individual: Positive change in consciousness, thoughts, and behavior.
      • Family: Positive change in perceptions, beliefs, attitudes, and behavior.
      • Community: Positive change in cultural norms, values, and practices.
      • Systemic: Positive change in formal institutions, policies, programs, budgets, and laws.

    Human Rights Based Approach (HRBA)

    • Principles
      • Non-discrimination
      • Participation
      • Transparency
      • Accountability
      • Empowerment
    • Aims
      • Empower rights-holders to claim their rights.
      • Increase capacity of duty-bearers to respect, promote, protect, and fulfill human rights.

    Stakeholder Analysis

    • Definition
      • Any individual, group, institution, or firm with a significant interest in the project's success or failure.
    • Analysis Matrix
      • Capacities
      • Limitations
      • Likely role and contribution
      • Importance to project success
      • Possible actions to address stakeholder interests

    Gender, Age, and Disability Analysis

    • Gender Analysis
      • Examine differences in roles and norms for women and men, girls and boys.
      • Identify gender-specific needs and target groups.
      • Develop gender-sensitive outputs and outcomes.

    Needs Assessment

    • Types
      • Target groups needs assessment: Problem analysis using qualitative and quantitative methods.
      • Organizational capacity needs assessment: Identify capacity gaps and develop interventions.
    • Data Collection Methods
      • Mixed qualitative and quantitative methods.
      • Sample size calculation for quantitative methods.
    • Data Analysis Techniques
      • Qualitative: Content/thematic analysis.
      • Quantitative: Descriptive statistics, regression analysis, and ANN analysis.

    Risk Management

    • Definition
      • Cumulative effect of uncertain occurrences affecting project objectives.
    • Types of Risks
      • External: Political, social, cultural, economic, legal, environmental, and stakeholder withdrawal.
      • Internal: Lack of transparency, corruption, high staff turnover, and centralization of management.
    • Risk Management Process
      • Establish context
      • Identify risks
      • Rank risks
      • Assign risk owner
      • Undertake risk mitigation
      • Monitor and reassess risks periodically

    SWOT Analysis

    • Definition
      • Strengths, Weaknesses, Opportunities, and Threats analysis.
    • Stages
      • Generate ideas about internal strengths and weaknesses, and external opportunities and threats.
      • Analyze the situation to build on strengths and address weaknesses.
      • Formulate a strategy for improvement.

    Project Procurement Management

    • Definition
      • Acquiring goods and services from outside sources to attain project scope.
    • Procurement Management Process
      • Procurement planning
      • Solicitation planning
      • Solicitation
      • Source selection
      • Contract administration
      • Contract close-out
    • Contract Types
      • Fixed-price contracts
      • Cost-reimbursable contracts
      • Time and materials contracts

    Terms of Reference (TOR)

    • Purpose
      • Clearly describe the rationale, methodology, and workplan for an assignment or study.
    • Structure and Content
      • Background to the assignment
      • Study/mission objectives
      • Issues to be studied
      • Methodology
      • Expertise required
      • Reporting requirements
      • Work plan and timetable

    Project Budgeting

    • Definition
      • Allocation of resources to achieve project objectives.
    • Direct and Indirect Costs
      • Direct costs: Eligible costs attributed directly to the project.
      • Indirect costs: Overheads, administrative costs, and other organizational expenses.

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    ACHA Project Management Manual PDF May 2023

    Description

    Test your knowledge of the ACHA Project Management Manual, covering project management concepts, planning, and more. Learn about the background of the Abdel Shafi Community Health Association and its history.

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