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Questions and Answers
What should be done with any outstanding balances at the end of the preceding half-year?
What should be done with any outstanding balances at the end of the preceding half-year?
- They should be adjusted to revenue working expenses or miscellaneous receipts. (correct)
- They should be transferred to a new account.
- They should be ignored.
- They should be reported to higher management.
Which of the following is NOT a requirement for the scrutiny of miscellaneous deposits?
Which of the following is NOT a requirement for the scrutiny of miscellaneous deposits?
- Sums received as security for agreements must be included.
- No debit items should appear.
- Current items relating to agreements must be verified.
- All items must relate to completed works. (correct)
What is indicated about the deposits from Branch Line companies?
What is indicated about the deposits from Branch Line companies?
- They should be recorded under general deposits.
- They can include debit balances if justified.
- They need to be accurately accounted for under their respective heads. (correct)
- They must not have any associated charges.
What is the purpose of the internal check on balances of loans and advances?
What is the purpose of the internal check on balances of loans and advances?
Which type of sums should be scrutinised to ensure they rightly belong to the miscellaneous deposits account?
Which type of sums should be scrutinised to ensure they rightly belong to the miscellaneous deposits account?
What is the primary purpose of using suspense accounts?
What is the primary purpose of using suspense accounts?
Which of the following is NOT a type of transaction recorded in suspense accounts?
Which of the following is NOT a type of transaction recorded in suspense accounts?
Suspense accounts should be used to accommodate a transaction temporarily when:
Suspense accounts should be used to accommodate a transaction temporarily when:
Why should the use of suspense heads for provisional adjustment be avoided?
Why should the use of suspense heads for provisional adjustment be avoided?
Which accounts are typically treated as suspense heads of account?
Which accounts are typically treated as suspense heads of account?
What is the significance of suspense accounts in the context of commercial and government systems of accounting?
What is the significance of suspense accounts in the context of commercial and government systems of accounting?
When should suspense accounts be cleared?
When should suspense accounts be cleared?
Which of the following must be true about computerized store ledgers?
Which of the following must be true about computerized store ledgers?
What is a stipulation regarding the pricing of articles in computerized stores?
What is a stipulation regarding the pricing of articles in computerized stores?
What should be regularly reviewed to avoid overstocks?
What should be regularly reviewed to avoid overstocks?
In terms of purchases, what must be ensured regarding credit items?
In terms of purchases, what must be ensured regarding credit items?
What condition must all debit items meet?
What condition must all debit items meet?
What is an acceptable scenario for credit items in the sales record?
What is an acceptable scenario for credit items in the sales record?
What should be confirmed about the items before proceeding in the workshop manufacture suspense?
What should be confirmed about the items before proceeding in the workshop manufacture suspense?
What should happen with small value balances arising from rounding off rates?
What should happen with small value balances arising from rounding off rates?
Which of the following is not a requirement for the details of the workshop manufacture suspense?
Which of the following is not a requirement for the details of the workshop manufacture suspense?
What must be true of sales made in an organization?
What must be true of sales made in an organization?
What should happen to advance payments made under contract for purchase of stores?
What should happen to advance payments made under contract for purchase of stores?
What must be verified if jobs are undertaken for outsiders?
What must be verified if jobs are undertaken for outsiders?
In managing miscellaneous advances, which is a correct statement?
In managing miscellaneous advances, which is a correct statement?
What is a requirement for item entries in computerized store ledgers?
What is a requirement for item entries in computerized store ledgers?
What is a key step to ensure no inefficient balances in workshop manufacture?
What is a key step to ensure no inefficient balances in workshop manufacture?
What must be noted if any credit items do exist in the balances?
What must be noted if any credit items do exist in the balances?
What is essential regarding documentary evidence in miscellaneous advances?
What is essential regarding documentary evidence in miscellaneous advances?
What should be confirmed regarding recovery items in miscellaneous advances?
What should be confirmed regarding recovery items in miscellaneous advances?
Which element is critical in managing work orders for the workshop?
Which element is critical in managing work orders for the workshop?
What is not a likely issue if there are credit items in the balances?
What is not a likely issue if there are credit items in the balances?
What is the primary purpose of the suspense register?
What is the primary purpose of the suspense register?
How often should the balance under each of the Suspense Heads be 'proved'?
How often should the balance under each of the Suspense Heads be 'proved'?
What action should the Accounts Officer take regarding items in suspense accounts?
What action should the Accounts Officer take regarding items in suspense accounts?
Which of the following is NOT permissible regarding the carrying of items to miscellaneous advances?
Which of the following is NOT permissible regarding the carrying of items to miscellaneous advances?
What must be ensured for items placed in Suspense Accounts?
What must be ensured for items placed in Suspense Accounts?
What happens if a recovery in Miscellaneous Advances exceeds the debit amount?
What happens if a recovery in Miscellaneous Advances exceeds the debit amount?
What role does scrutiny play regarding items in Suspense Accounts?
What role does scrutiny play regarding items in Suspense Accounts?
What is necessary for the reconciliation of balances under Suspense heads at the end of the financial year?
What is necessary for the reconciliation of balances under Suspense heads at the end of the financial year?
What is a requirement regarding the documentation of details in the suspense register?
What is a requirement regarding the documentation of details in the suspense register?
Which of the following statements is a correct requirement for handling miscellaneous deposits?
Which of the following statements is a correct requirement for handling miscellaneous deposits?
What must be reconciled half-yearly in relation to unpaid wages?
What must be reconciled half-yearly in relation to unpaid wages?
When scrutinizing deposits from Branch Line companies, which of the following must be ensured?
When scrutinizing deposits from Branch Line companies, which of the following must be ensured?
Which of the following elements is important for the internal check of loans to government servants?
Which of the following elements is important for the internal check of loans to government servants?
What specific requirement relates to the items recorded under miscellaneous deposits?
What specific requirement relates to the items recorded under miscellaneous deposits?
What type of transactions should be avoided from being recorded under suspense heads as much as possible?
What type of transactions should be avoided from being recorded under suspense heads as much as possible?
In which scenario would transactions typically be placed in suspense accounts?
In which scenario would transactions typically be placed in suspense accounts?
Which type of accounts are typically included under suspense heads on the Railways?
Which type of accounts are typically included under suspense heads on the Railways?
What is an important condition for cash advances recorded in suspense accounts?
What is an important condition for cash advances recorded in suspense accounts?
How should transactions be categorized if allocated to suspense heads?
How should transactions be categorized if allocated to suspense heads?
Why is the temporary use of suspense accounts important in railway accounting?
Why is the temporary use of suspense accounts important in railway accounting?
What is a necessary action regarding suspense accounts at the end of a financial period?
What is a necessary action regarding suspense accounts at the end of a financial period?
What should be ensured regarding the items placed in Suspense Accounts?
What should be ensured regarding the items placed in Suspense Accounts?
How frequently should the balance under each of the Suspense Heads be 'proved'?
How frequently should the balance under each of the Suspense Heads be 'proved'?
Which action must the Accounts Officer take to clear items under suspense accounts?
Which action must the Accounts Officer take to clear items under suspense accounts?
What is required regarding the reconciliation of balances under the Suspense heads at the end of the financial year?
What is required regarding the reconciliation of balances under the Suspense heads at the end of the financial year?
Which condition applies to an item of receipt carried to miscellaneous advances?
Which condition applies to an item of receipt carried to miscellaneous advances?
What should be reviewed to avoid potential overstocks?
What should be reviewed to avoid potential overstocks?
What happens if a recovery in Miscellaneous Advances exceeds the amount at debit?
What happens if a recovery in Miscellaneous Advances exceeds the amount at debit?
Which of the following must be ensured regarding computerized store ledgers?
Which of the following must be ensured regarding computerized store ledgers?
Which statement about the suspense register is accurate?
Which statement about the suspense register is accurate?
What is necessary for all debit items recorded in sales?
What is necessary for all debit items recorded in sales?
Which of the following is NOT permitted regarding the carrying of items to miscellaneous advances?
Which of the following is NOT permitted regarding the carrying of items to miscellaneous advances?
What type of items are prohibited in the debit section of purchases?
What type of items are prohibited in the debit section of purchases?
When handling small value balances, what adjustment is required?
When handling small value balances, what adjustment is required?
Which is a condition for acceptable credit items in the sales record?
Which is a condition for acceptable credit items in the sales record?
What must be noted about entries without corresponding values in store ledgers?
What must be noted about entries without corresponding values in store ledgers?
Which condition is required regarding credits in general purchases?
Which condition is required regarding credits in general purchases?
What should be confirmed before carrying advance payments for store purchases?
What should be confirmed before carrying advance payments for store purchases?
What aspect of sales must be authorized appropriately?
What aspect of sales must be authorized appropriately?
Which of the following must be true regarding the documentation for jobs undertaken for outsiders?
Which of the following must be true regarding the documentation for jobs undertaken for outsiders?
What is a requirement for the scrutiny of items listed under miscellaneous advances?
What is a requirement for the scrutiny of items listed under miscellaneous advances?
Which element is crucial for avoiding inefficient balances in workshop manufacture suspense?
Which element is crucial for avoiding inefficient balances in workshop manufacture suspense?
Which of the following is NOT a verification step for miscellaneous advances?
Which of the following is NOT a verification step for miscellaneous advances?
What should be ensured regarding balances pertaining to workshop manufacture suspense?
What should be ensured regarding balances pertaining to workshop manufacture suspense?
What action should be taken if credit items are discovered in the balances of workshop manufacture suspense?
What action should be taken if credit items are discovered in the balances of workshop manufacture suspense?
Which statement is true about the items recorded under workshop manufacture suspense?
Which statement is true about the items recorded under workshop manufacture suspense?
What documentation is essential to support recovery or adjustment of miscellaneous advances?
What documentation is essential to support recovery or adjustment of miscellaneous advances?
What must happen to small value balances that arise from rounding off rates?
What must happen to small value balances that arise from rounding off rates?
What is required when establishing work orders in workshop manufacture suspense?
What is required when establishing work orders in workshop manufacture suspense?
Flashcards
Suspense Accounts
Suspense Accounts
Temporary accounts used to record transactions that cannot be booked to their final accounts due to incomplete information or pending clearance.
Inventory Suspense Accounts
Inventory Suspense Accounts
Transactions related to inventory, such as materials in stock, works-in-progress, and purchases, are held temporarily in suspense accounts until final accounting.
Suspense Accounts for Cash Advances
Suspense Accounts for Cash Advances
Cash advances made to individuals or companies based on contracts are kept in suspense accounts until recovery or adjustment.
Suspense Accounts for Contractor Materials
Suspense Accounts for Contractor Materials
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Suspense Accounts for Temporary Transactions
Suspense Accounts for Temporary Transactions
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Suspense Accounts for Commercial-Government Linkage
Suspense Accounts for Commercial-Government Linkage
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Minimizing Suspense Account Use
Minimizing Suspense Account Use
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Deposits
Deposits
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Deposits - Private Companies
Deposits - Private Companies
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Deposits - Miscellaneous
Deposits - Miscellaneous
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Deposits of Branch Line Companies
Deposits of Branch Line Companies
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Loans and Advances - Government Servants and Miscellaneous Loans
Loans and Advances - Government Servants and Miscellaneous Loans
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Suspense Register
Suspense Register
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Detailed Recording in Suspense Register
Detailed Recording in Suspense Register
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Scrutinizing Suspense Transactions
Scrutinizing Suspense Transactions
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Proving Suspense Balances
Proving Suspense Balances
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Clearing Suspense Items
Clearing Suspense Items
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Miscellaneous Advances for Receipts
Miscellaneous Advances for Receipts
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Deposits for Payments
Deposits for Payments
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Excess Recovery/Payment in Suspense
Excess Recovery/Payment in Suspense
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Review of Suspense Balances
Review of Suspense Balances
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Work Order Verification
Work Order Verification
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Workshop Balance Components
Workshop Balance Components
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Credit Item Removal
Credit Item Removal
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Outsider Job Management
Outsider Job Management
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Periodic Cost Adjustment
Periodic Cost Adjustment
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Miscellaneous Advance Verification
Miscellaneous Advance Verification
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Advance Settlement
Advance Settlement
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Advance Documentation
Advance Documentation
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Debit Acknowledgment
Debit Acknowledgment
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Advance Finalization
Advance Finalization
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Stores Ledger Reconciliation
Stores Ledger Reconciliation
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Computerized Pricing Accuracy
Computerized Pricing Accuracy
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Quantity and Value Accuracy in Stores
Quantity and Value Accuracy in Stores
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Inventory Control and Review
Inventory Control and Review
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Purchases - Credit Item Verification
Purchases - Credit Item Verification
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Purchases - Debit Item Verification
Purchases - Debit Item Verification
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Advance Payment for Stores
Advance Payment for Stores
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Sales - Debit Item Validation
Sales - Debit Item Validation
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Sales Authorization and Charges
Sales Authorization and Charges
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Sales - Credit Item Exception
Sales - Credit Item Exception
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What are Suspense Accounts?
What are Suspense Accounts?
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What are Inventory Suspense Accounts?
What are Inventory Suspense Accounts?
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What are Suspense Accounts for Cash Advances?
What are Suspense Accounts for Cash Advances?
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What are Suspense Accounts for Contractor Materials?
What are Suspense Accounts for Contractor Materials?
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What are Suspense Accounts for Temporary Transactions?
What are Suspense Accounts for Temporary Transactions?
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What are Suspense Accounts for Commercial-Government Linkage?
What are Suspense Accounts for Commercial-Government Linkage?
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Why is Minimizing Suspense Account Use Important?
Why is Minimizing Suspense Account Use Important?
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Miscellaneous Advances
Miscellaneous Advances
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Prompt Action for Suspense Items
Prompt Action for Suspense Items
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Monthly Review of Suspense Accounts
Monthly Review of Suspense Accounts
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Miscellaneous Advance Credit Items
Miscellaneous Advance Credit Items
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What are Deposits?
What are Deposits?
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What are Deposits - Private Companies?
What are Deposits - Private Companies?
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What are Deposits - Miscellaneous?
What are Deposits - Miscellaneous?
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What are Deposits of Branch Line Companies?
What are Deposits of Branch Line Companies?
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What are Loans and Advances - Government Servants and Miscellaneous Loans?
What are Loans and Advances - Government Servants and Miscellaneous Loans?
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Study Notes
Chapter VI: Suspense Accounts
- Suspense accounts record transactions that cannot be immediately allocated to final account heads.
- Various accounts are handled as suspense accounts, including inventory (e.g., stores, workshop manufacturing), advances, payable demands, traffic accounts, deposits from other railways or branch lines, and loans and advances from the central government.
- Suspense accounts also include Reserve Bank suspense, M-Remittances, and review results.
- A half-yearly review of suspense balances is conducted.
- Transactions in the suspense accounts are temporarily held pending clearance by payment, recovery, or adjustment to the final account heads.
- Accounts are operated to handle inventory, debtors, creditors, and works-in-process.
- Suspense accounts help record transactions temporarily, pending adjustments or clearance.
Transactions Booked to Suspense Accounts
- Inventory accounts (e.g., stores, purchase, sales)
- Cash advances to various parties
- Material issued to contractors
- Transactions with temporarily unknown details or awaiting party acceptance
- Link between commercial and government accounting systems for accrued earnings and expenses
- Maintaining transaction details in suspense registers, including voucher references, for efficient item tracing
- Items are kept in suspense if necessary for payment or recovery or final adjustment to final account heads.
Review of Suspense Balances
- Ensure computerized ledgers and transaction statements match general ledger amounts for "Stores" suspense account.
- Verify that pricing rates comply with accounting rules.
- Address any quantities without values, minus values, or quantities without values for minor values arising from rate rounding.
- Monitor any computer-generated exception reports related to overstocks.
- Review credit and debit items for "Purchases" (imported/indigenous).
- Ensure all related charges and/or credit items are current and relate to cash sales, auction sales, or sale by tender for "Workshop Manufacture Suspense."
- Address jobs, materials, and work-on-cost charges expenditures on completed or unfinished jobs for "Workshop Manufacture Suspense."
- Review "Miscellaneous Advances" to ensure no credit items, and that all are recoverable.
- Validate and review "Demands Payable" items, ensuring no debit items and all outstandings are associated with revenue liabilities.
- "Traffic Accounts" balances should be validated against station and accounts office balance sheets, reviewing unrealised earnings and steps for realisation.
- "Other Railways" balances should be updated monthly per the laid-down procedures, checking for outstanding items.
- "Deposits" balances are reviewed for appropriate allocations (e.g., unpaid wages, private companies, and miscellaneous deposits).
- "Reserve Bank Suspense" items are verified to ensure that all are correctly debited/credited by the Railway to the Reserve Bank.
- "M-Remittances" reflect transactions between the Railway and other departments and should have timely memo clearances.
- Half-yearly reviews of suspense balances (Form A 620) are conducted, reviewing items noted during the review period, ensuring those items require further action and those that can be cleared.
- Items that are found to be recorded incorrectly or needing further clearing after review.
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Description
Explore the intricacies of suspense accounts in this quiz based on Chapter VI. Learn how various transactions are temporarily held and the relationship between commercial and government accounting systems. Test your knowledge on the types of accounts classified as suspense and their reviewing processes.