Access Unit B Key Concepts

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Questions and Answers

What are AND criteria?

Criteria placed in the same row of the query design grid that must all be true for a record to appear.

What are criteria?

Entries that determine which records are displayed when filtering or building a query.

What is criteria syntax?

Rules by which criteria need to be entered, such as using quotation marks for text criteria.

What are field lists?

A list of available fields in a table or query. Signup and view all the answers

What is the function of a field selector?

The button indicating the currently selected field in Table Design View. Signup and view all the answers

What is Filter By Form?

A way to filter data using multiple criteria simultaneously. Signup and view all the answers

What is Filter By Selection?

A way to filter records for an exact match. Signup and view all the answers

What is filtering?

A way to temporarily display only records that match given criteria. Signup and view all the answers

What does 'Is Not Null' indicate?

A criterion that finds all records with any entry in the field. Signup and view all the answers

What does 'Is Null' indicate?

A criterion that finds all records with no entry in the field. Signup and view all the answers

What is a join line?

The line identifying which fields establish the relationship between two related tables. Signup and view all the answers

What is the purpose of the Like operator?

An operator used to find values in a field that match a specified pattern. Signup and view all the answers

What is a logical view?

The datasheet of a query that provides a selected view of data from underlying tables. Signup and view all the answers

What are OR criteria?

Criteria placed on different rows of the query design grid that require only one to be true. Signup and view all the answers

What is a query?

An Access object that provides a view of data from one or more tables. Signup and view all the answers

What is the query design grid?

The bottom pane of the Query Design View window for specifying fields and criteria. Signup and view all the answers

What is Query Design View?

The window for developing queries by specifying fields and criteria. Signup and view all the answers

What does the Save As command do?

Saves the open file in a new location and/or with a new name. Signup and view all the answers

What is the Simple Query Wizard?

An Access wizard that prompts for information to create a new query. Signup and view all the answers

What does SQL stand for?

Structured Query Language. Signup and view all the answers

What is a wildcard?

A special character used to find, filter, and query data. Signup and view all the answers

Study Notes

Access Unit B Key Concepts

AND Criteria: Used in a query design grid where all criteria in the same row must be true for records to appear in the datasheet.
Criteria: Rules or conditions that determine which records are visible in a datasheet, form, or query; essential for filtering data.
Criteria Syntax: Specific formatting rules for entering criteria; text requires quotation marks, while date criteria must be enclosed in pound signs.
Field Lists: Displays available fields in a table or query; opens as a pane in Access, providing an overview of database tables and their fields.
Field Selector: A button or gray bar in Table Design View indicating the currently selected field, aiding in field management.
Filter By Form: Enables filtering of data using multiple criteria simultaneously, enhancing specificity in data retrieval.
Filter By Selection: Focuses on filtering records to find exact matches based on selected criteria.
Filtering: Temporarily shows records that meet specific criteria, allowing for simpler data analysis.
Is Not Null: Criteria to find records where a field contains any entry, ensuring data availability in searches.
Is Null: Criteria to identify records with no entries in a field, useful for identifying incomplete data.
Join Line: Visual representation of relationships between fields in two related tables; also known as the link line.
Like Operator: Used in queries to find field values that match specified patterns, facilitating flexible searching.
Logical View: Refers to the datasheet display of a query, representing a selection of data rather than duplicating original data.
OR Criteria: Positioned on different rows in the query design grid, allowing records to appear if any single row criteria are met.
Query: An Access object providing a structured view of data; offers a streamlined approach to displaying fields/records from tables based on user questions.
Query Design Grid: The bottom section of the Query Design View where fields, sort order, and limiting criteria are set for the query.
Query Design View: The interface for developing queries, specifying fields and criteria to determine displayed records.
Save As Command: Command under the FILE tab used to save an open file with a new name or location, applicable to entire databases or individual objects.
Simple Query Wizard: A user-friendly tool in Access guiding users through creating a new query by providing relevant information.
SQL (Structured Query Language): A widely used language for requesting information from relational database systems, essential for data manipulation and retrieval.
Wildcard: Special characters that enhance query flexibility; an asterisk (*) represents multiple characters, while a question mark (?) represents a single character.

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Description

Test your knowledge of key concepts in Access Unit B. This quiz covers essential criteria, syntax, field lists, and filtering methods that are crucial for efficient database management. Enhance your understanding of how to effectively manipulate and retrieve data in Access.