Questions and Answers
What is the name of the new table created in Table Datasheet view?
ClientComments
Which data type should the Date Acquired field be changed to?
Date/Time
What is the new name for the Manager Email Address field?
What should the Field Size of the State field be changed to?
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What is the name of the new field added to the Managers table?
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What is the Caption property for the Street field in the Clients table?
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What format should the DateOfHire field be changed to?
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How do you enter Design view for the Managers table?
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What should the Field Size be set to for the State field in Table Design view?
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What are the details of the new record added in the Managers table?
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How do you open the ClientEntry form in Form view?
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How can Client ID 113 SC Logistics be deleted from the Clients table?
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How do you move to the first record in the ClientEntry form?
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What button is used to move to the next record in the Managers datasheet?
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How do you navigate to the previous record in the ClientEntry form?
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What is required to set the ClientID field as the primary key field in Table Design view?
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What data type should the Hire Date field be changed to in Design view?
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Study Notes
Creating and Modifying Tables
- New tables can be created using Datasheet view, requiring AutoNumber for ID, Date & Time for CommentDate, and Long Text for Comments.
- To rename fields in existing tables, right-click the field heading and select "Rename Field," then enter the new name.
- Changing a field’s data type, such as converting to Date/Time, can be done via the Table Tools - Fields tab.
- Field Size can be adjusted to limit character input; changes prompt a warning about potential data loss.
Adding and Saving Data
- New fields can be added by selecting "Click to Add" and choosing the desired data type (e.g., Long Text for Notes).
- Captions for fields, like "Address" for the Street field, enhance clarity in forms and reports.
- Medium Date format can be applied to date fields in Datasheet view to standardize date display.
Navigating Data
- Clients and Managers tables support navigation through records using designated buttons for moving to first, next, previous, and last records.
- Users can add new records in Datasheet view by selecting "New" and entering required information, such as Manager ID, name, and email.
Accessing Different Views
- Forms can be accessed by double-clicking, allowing users to view and enter data in a structured layout.
- Tables can switch between Datasheet and Design views; Design view provides the option to modify field properties.
Deleting Records
- Records can be deleted from tables by selecting the record and confirming deletion when prompted, which modifies the dataset accordingly.
Primary Keys and Data Types
- Setting a primary key, such as ClientID in the Clients table, is done in Design view to ensure unique identification for each record.
- Data types for fields, including the Hire Date field in the Managers table, can be modified to suit data requirements, ensuring accurate data entry and validation.
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Description
Test your knowledge with flashcards focused on Access Modules 1-3 of ISDS 1100. These flashcards will help you understand the creation of tables, fields, and data types in Microsoft Access. Perfect for students preparing for assessments in database management concepts.