Questions and Answers
What is the name of the new table created in Table Datasheet view?
ClientComments
Which data type should the Date Acquired field be changed to?
Date/Time
What is the new name for the Manager Email Address field?
What should the Field Size of the State field be changed to?
Signup and view all the answers
What is the name of the new field added to the Managers table?
Signup and view all the answers
What is the Caption property for the Street field in the Clients table?
Signup and view all the answers
What format should the DateOfHire field be changed to?
Signup and view all the answers
How do you enter Design view for the Managers table?
Signup and view all the answers
What should the Field Size be set to for the State field in Table Design view?
Signup and view all the answers
What are the details of the new record added in the Managers table?
Signup and view all the answers
How do you open the ClientEntry form in Form view?
Signup and view all the answers
How can Client ID 113 SC Logistics be deleted from the Clients table?
Signup and view all the answers
How do you move to the first record in the ClientEntry form?
Signup and view all the answers
What button is used to move to the next record in the Managers datasheet?
Signup and view all the answers
How do you navigate to the previous record in the ClientEntry form?
Signup and view all the answers
What is required to set the ClientID field as the primary key field in Table Design view?
Signup and view all the answers
What data type should the Hire Date field be changed to in Design view?
Signup and view all the answers
Study Notes
Creating and Modifying Tables
- New tables can be created using Datasheet view, requiring AutoNumber for ID, Date & Time for CommentDate, and Long Text for Comments.
- To rename fields in existing tables, right-click the field heading and select "Rename Field," then enter the new name.
- Changing a field’s data type, such as converting to Date/Time, can be done via the Table Tools - Fields tab.
- Field Size can be adjusted to limit character input; changes prompt a warning about potential data loss.
Adding and Saving Data
- New fields can be added by selecting "Click to Add" and choosing the desired data type (e.g., Long Text for Notes).
- Captions for fields, like "Address" for the Street field, enhance clarity in forms and reports.
- Medium Date format can be applied to date fields in Datasheet view to standardize date display.
Navigating Data
- Clients and Managers tables support navigation through records using designated buttons for moving to first, next, previous, and last records.
- Users can add new records in Datasheet view by selecting "New" and entering required information, such as Manager ID, name, and email.
Accessing Different Views
- Forms can be accessed by double-clicking, allowing users to view and enter data in a structured layout.
- Tables can switch between Datasheet and Design views; Design view provides the option to modify field properties.
Deleting Records
- Records can be deleted from tables by selecting the record and confirming deletion when prompted, which modifies the dataset accordingly.
Primary Keys and Data Types
- Setting a primary key, such as ClientID in the Clients table, is done in Design view to ensure unique identification for each record.
- Data types for fields, including the Hire Date field in the Managers table, can be modified to suit data requirements, ensuring accurate data entry and validation.
Studying That Suits You
Use AI to generate personalized quizzes and flashcards to suit your learning preferences.
Description
Test your knowledge with flashcards focused on Access Modules 1-3 of ISDS 1100. These flashcards will help you understand the creation of tables, fields, and data types in Microsoft Access. Perfect for students preparing for assessments in database management concepts.
