31 Questions
What is CHCS?
An automated information system designed to support the administration and delivery of health care
What external computer system does CHCS communicate with to process patient eligibility inquiries?
Defense Enrollment Eligibility Reporting System (DEERS)
What CHCS subsystem supports admissions, dispositions, and transfers?
Patient Administration Directory (PAD)
What is the purpose of the “Cancel ADT transactions” option?
To cancel admissions to, and transfers or dispositions from, inpatient
What is an “AD HOC” report?
Reports tailored to meet a specific purpose
What letter does the CHCS produce each time an active duty patient is admitted as an inpatient?
CHCS admission notification letter
Who receives the CHCS admission notification letter?
Active duty patients' commander
Which CHCS report lists admissions, dispositions change of status, newborns, and interward transfers occurring in a given 24-hour period?
Admission and Disposition reports
What items in the admission package may accompany the patient to the inpatient unit?
The AF Form 560; pertinent information from clinic services, one index card, AF Form 577, the patient’s outpatient record, embossed card, other pertinent information as requested, inpatient records from the previous MTF when the patient is admitted by transfer and a patient ID bracelet
What is the purpose of the patient suspense file?
It is a working file for all documents, communications, or administrative actions affecting the patient during their hospitalization. It serves as a file for inpatient records while patients are absent from the MTF as part of their treatment, on leave, etc., and as a follow-up file to ensure administrative actions are carried out promptly when required.
Describe the contents of the master index of patients.
It’s an index card file containing an active and inactive section. The active section contains cards for all hospital patients currently under treatment; the inactive section contains cards on patients that are no longer under treatment in the MTF (discharged)
What is the patient control file?
It serves as an inventory of patients covering a 24-hour period (0001 through 2400) and indicates which patients are bed occupants, subsisting out, on leave, AWOL, nonmilitary hospital patients etc.
Who must be notified whenever a military patient is admitted to the hospital? How is this notification made?
The member’s unit commander; contacting the member’s squadron by telephone or priority electrical message or by sending the CHCS generated notification letter.
Who assumes medical administrative responsibility of an active duty Air Force member admitted to a nonmilitary hospital?
The commander of the nearest Air Force MTF
What information is needed when an active duty member is admitted to a nonmilitary hospital?
The patient’s full name, grade, SSN, unit, duty station, and exact location; the name and telephone number of the attending physician; date and time of admission; status (leave, pass, etc.); circumstances surrounding the admission; diagnosis, present condition, and prognosis; the earliest date that the patient may be transferred to a military MTF.
On pre-admission cases, which blocks are left blank when completing part 1 of AF Form 560?
The register number, time, and date of admission
When an active duty patient is to be hospitalized over 90 days, what organization should be notified?
The individual’s Military Personnel Flight (MPF)
Who has the responsibility for accepting patient valuables?
MDG/CC
Who normally performs the actual duties associated with patient valuables?
Patient valuables custodian (primary and/or alternate)
What does the term “valuables” mean?
Cash, jewelry, and other articles of a similar nature.
How often is an inspection of patient valuables conducted?
Monthly
What criteria does the MDG/CC use to appoint an individual to perform an inspection of patient valuables?
NCO in the grade of E–5 or above, a civilian with comparable grade, or anofficer
What is the purpose of AF Form 1052?
To store small valuables such as jewelry, or cash etc. that will fit into it and a record of all valuables being deposited.
What is the purpose of the AF Form 1053?
Used as a log of each patient who has deposited valuables
What is the purpose of the DD Form 599?
Use as a tag attached to each item that cannot be placed in the AF Form 1052.
Define disposition or discharge
The removal of a patient from inpatient treatment
According to the text, what are some examples of patient dispositions?
Return to duty; discharge from treatment; evacuate to US; separate or retire due to physical disability; transfer out.
When completing an AF Form 560, in which item would you document all diagnoses and procedures of a patient's case?
Item 38, Diagnosis-Procedures
How are surgical procedures entered on AF Form 560?
Numbered with the principal procedure listed first, and then those that are associated procedures.
In which item of AF Form 560 is the nature of a patient’s disposition recorded?
Item 41, Disposition
What source documents do you use to input information about a patient’s discharge into the CHCS?
AF Form 560 and the inpatient record.
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