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2.2 Source Documents in Bookkeeping

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Questions and Answers

What is the purpose of a Goods Dispatch Note (GDN)?

To authorize the delivery of goods

To list goods dispatched from a supplier (correct)

To confirm payment for goods received

To acknowledge receipt of goods

Who typically signs the Delivery Note (DN) as an acknowledgment of receiving goods?

The accounts department personnel

The supplier's CEO

The warehouse manager

Two individuals, the deliverer and the receiver (correct)

Which document is crucial for the accounts department to process payment?

Goods Dispatch Note (GDN)

Sales Order

Purchase Order

Invoice (correct)

Why is it important for an Invoice to match other documents like the Purchase Order and Delivery Note?

To ensure accurate quantity and price of goods supplied Signup and view all the answers

What must support an Invoice for the accounts department to process payment?

Delivery Note and GRV Signup and view all the answers

What is the primary purpose of a source document?

All of the above Signup and view all the answers

Which of the following is NOT an example of a source document mentioned in the text?

Invoice Signup and view all the answers

What is the purpose of a purchase order?

To request goods or services from a supplier Signup and view all the answers

Which document is raised by the receiving firm to list the goods received from a supplier?

Goods received voucher (GRV) Signup and view all the answers

What is the purpose of a unique number assigned to source documents?

To facilitate easy identification and differentiation in the bookkeeping system Signup and view all the answers

How many copies of a purchase order are typically issued?

Three copies Signup and view all the answers