European Communities Accounting Rule 13 PDF

EUROPEAN COMMISSION Budget Budget execution Accounting EUROPEAN COMMUNITIES ACCOUNTING RULE 13 THE EFFECTS OF CHANGES IN FOREIGN EXCHANGE RATES  EUROPEAN COMMISSION Budget...

EUROPEAN COMMISSION Budget Budget execution Accounting EUROPEAN COMMUNITIES ACCOUNTING RULE 13 THE EFFECTS OF CHANGES IN FOREIGN EXCHANGE RATES  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 2 of 12 INDEX 1. Objective.......................................................................................................................................3 2. Scope.............................................................................................................................................3 3. Definitions.....................................................................................................................................4 4. Summary of the Approach required by this EC accounting rule...................................................6 5. Reporting Foreign Currency Transactions in the Functional Currency........................................6 5.1 Initial Recognition................................................................................................................6 5.2 Reporting at Subsequent Reporting Dates............................................................................7 5.3 Recognition of Exchange Differences..................................................................................7 5.4 Change in Functional Currency............................................................................................8 6. Use of a Presentation Currency other than the Functional Currency............................................9 6.1 Translation to the Presentation Currency.............................................................................9 6.2 Translation of a Foreign Operation......................................................................................9 6.3 Disposal of a Foreign Operation.........................................................................................10 7. Disclosure....................................................................................................................................10 8. Effective date...............................................................................................................................11 9. Reference to other rules...............................................................................................................11  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 3 of 12 1. Objective The objective of this EC accounting rule is to prescribe how to include foreign currency transactions and foreign operations in the financial statements of the European Communities and how to translate financial statements into a presentation currency. The principal issues are which exchange rate(s) to use and how to report the effects of changes in exchange rates in the financial statements. 2. Scope The EC and its consolidated bodies, since they prepare and present financial statements under the accrual basis of accounting, shall apply this accounting rule: a) in accounting for transactions and balances in foreign currencies, except for those derivative transactions and balances that are within the scope of EC accounting rule 11 dealing with the recognition and measurement of financial instruments; b) in translating the results and financial position of foreign operations that are included in the financial statements of the European Communities by consolidation or by the equity method; and c) in translating European Communities' results and financial position into a presentation currency. EC accounting rule 11 dealing with the recognition and measurement of financial instruments applies to many foreign currency derivatives and, these are excluded from the scope of this EC accounting rule. However, those foreign currency derivatives that are not within the scope of EC accounting rule 11 (e.g. some foreign currency derivatives that are embedded in other contracts) are within the scope of this EC accounting rule. In addition, this EC accounting rule applies when the European Communities' translates amounts relating to derivatives from its functional currency to its presentation currency. This EC accounting rule applies to the presentation of financial statements in a foreign currency and sets out requirements for the resulting financial statements to be described as complying with EC accounting rules. For translations of financial information into a foreign currency that do not meet these requirements, this EC accounting rule specifies information to be disclosed. This EC accounting rule applies to the presentation of revenue and expenses arising from transactions in a foreign currency and translating the financial statements of a foreign operation. It does not apply to the presentation in a cash flow statement of cash flows arising from transactions in a foreign currency, or to the translation of cash flows of a foreign operation.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 4 of 12 3. Definitions The following terms are used in this rule with the meanings specified: 1) Closing rate is the spot exchange rate at the reporting date. 2) Economic entity means a group of entities comprising a controlling entity (i.e. European Communities) and one or more controlled entities. 3) Exchange difference is the difference resulting from translating a given number of units of one currency into another currency at different exchange rates. 4) Exchange rate is the ratio of exchange for two currencies. 5) Fair value is the amount for which an asset could be exchanged, or a liability settled, between knowledgeable, willing parties in an arm’s length transaction. 6) Foreign currency is a currency other than the functional currency of the European Communities. 7) Foreign operation is an entity that is a controlled entity, associate, joint venture or branch of the European Communities, the activities of which are based or conducted in a country or currency other than those of the European Communities. 8) Functional currency is the currency of the primary economic environment in which the European Communities operates. A. The primary economic environment in which an entity operates is normally the one in which it primarily generates and expends cash. The functional currency of the European Communities' is thus the Euro. In general one would consider the following factors in determining its functional currency: a) the currency: i. that revenue is raised from, such as taxes, grants, and fines; ii. that mainly influences sales prices for goods and services; and iii. of the country whose competitive forces and regulations mainly determine the sales prices of its goods and services. b) the currency that mainly influences labour, material and other costs of providing goods and services (this will often be the currency in which such costs are denominated and settled). B. The following factors may also provide evidence of an entity’s functional currency: a) the currency in which funds from financing activities (i.e. issuing debt and equity instruments) are generated.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 5 of 12 b) the currency in which receipts from operating activities are usually retained. C. The following additional factors are considered in determining the functional currency of a foreign operation, and whether its functional currency is the same as that of the reporting entity (the reporting entity, in this context, being the European Communities that has the foreign operation as its controlled entity, branch, associate or joint venture): a) whether the activities of the foreign operation are carried out as an extension of the reporting entity, rather than being carried out with a significant degree of autonomy. b) whether transactions with the reporting entity are a high or a low proportion of the foreign operation’s activities. c) whether cash flows from the activities of the foreign operation directly affect the cash flows of the reporting entity and are readily available for remittance to it. d) whether cash flows from the activities of the foreign operation are sufficient to service existing and normally expected debt obligations without funds being made available by the reporting entity. D. When the above indicators are mixed and the functional currency is not obvious, management uses its judgment to determine the functional currency that most faithfully represents the economic effects of the underlying transactions, events and conditions. As part of this approach, management gives priority to the primary indicators in paragraph A before considering the indicators in paragraphs B and C, which are designed to provide additional supporting evidence to determine the functional currency. E. The European Communities' functional currency reflects the underlying transactions, events and conditions that are relevant to it. Accordingly, the Euro as the functional currency of the European Communities' is not changed unless there is a change in those underlying transactions, events and conditions. 9) Monetary items are units of currency held and assets and liabilities to be received or paid in fixed or determinable number of units of currency. The essential feature of a monetary item is a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: social policy obligations and other employee benefits to be paid in cash and provisions that are to be settled in cash. Conversely, the essential feature of a non-monetary item is the absence of a right to receive (or an obligation to deliver) a fixed or determinable number of units of currency. Examples include: amounts prepaid for goods and services (e.g. prepaid rent); goodwill; intangible assets; inventories; property, plant and equipment; and provisions that are to be settled by the delivery of a non-monetary asset. 10) Net investment in a foreign operation is the amount of the European Communities' interest in the net assets/equity of that operation.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 6 of 12 The European Communities' may have a monetary item that is receivable from or payable to a foreign operation. An item for which settlement is neither planned nor likely to occur in the foreseeable future is, in substance, a part of the European Communities' net investment in that foreign operation, and is accounted for in accordance with paragraph 5.3 points 3 and 4 below. Such monetary items may include long-term receivables or loans. They do not include trade receivables or trade payables. 11) Presentation currency is the currency in which the financial statements are presented. 12) Spot exchange rate is the exchange rate for immediate delivery. 4. Summary of the Approach required by this EC accounting rule In preparing financial statements, each entity–whether a stand-alone entity, an entity with foreign operations (such as the European Communities) or a foreign operation (such as a controlled entity or branch)–determines its functional currency. The EC translates foreign currency items into its functional currency and reports the effects of such translation in accordance with heading 5 below. Many reporting entities comprise a number of individual entities (e.g. an economic entity is made up of a controlling entity and one or more controlled entities). Various types of entities, whether members of an economic entity or otherwise, may have investments in associates or joint ventures. They may also have branches. It is necessary for the results and financial position of each individual entity included in the reporting entity to be translated into the currency in which the reporting entity presents its financial statements. This rule permits the presentation currency of a reporting entity to be any currency (or currencies). The results and financial position of any individual entity within the reporting entity whose functional currency differs from the presentation currency are translated in accordance with heading 6. This rule also permits a stand-alone entity preparing financial statements to present its financial statements in any currency (or currencies). If the entity’s presentation currency differs from its functional currency, its results and financial position are also translated into the presentation currency in accordance with heading 6. 5. Reporting Foreign Currency Transactions in the Functional Currency 5.1 Initial Recognition 1) A foreign currency transaction shall be recorded, on initial recognition in the functional currency, by applying to the foreign currency amount the spot exchange rate between the functional currency and the foreign currency at the date of the transaction.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 7 of 12 2) For practical reasons, a rate that approximates the actual rate at the date of the transaction is often used, for example, an average rate for a week or a month can be used for all transactions in each foreign currency occurring during that period. 3) In special cases, when a contract, the Financial Regulation (FR) or the legislation (for instance, EAGF) specifies the exchange rate, that rate should be used to convert the foreign transaction in the reporting currency. 5.2 Reporting at Subsequent Reporting Dates 1) At each reporting date: a) foreign currency monetary items shall be translated using the closing rate. Exception: when a contract or the legislation (i.e. FR) specifies an exchange rate (for example, EAGF), that rate should be used to convert the outstanding amount into euro; b) non-monetary items that are measured in terms of historical cost in a foreign currency shall be translated using the exchange rate at the date of the transaction; and c) non-monetary items that are measured at fair value in a foreign currency shall be translated using the exchange rates at the date when the fair value was determined. 2) The carrying amount of some items is determined by comparing two or more amounts. For example, the carrying amount of inventories held for sale is the lower of cost and net realisable value. When such an asset is non-monetary and is measured in a foreign currency, the carrying amount is determined by comparing: a) the cost or carrying amount, as appropriate, translated at the exchange rate at the date when that amount was determined (i.e. the rate at the date of the transaction for an item measured in terms of historical cost); and b) the recoverable service amount, as appropriate, translated at the exchange rate at the date when that value was determined (e.g. the closing rate at the reporting date). The effect of this comparison may be that an impairment loss is recognised in the functional currency but would not be recognised in the foreign currency, or vice versa. 3) When several exchange rates are available, the rate used is that at which the future cash flows represented by the transaction or balance could have been settled if those cash flows had occurred at the measurement date. If exchangeability between two currencies is temporarily lacking, the rate used is the first subsequent rate at which exchanges could be made. 5.3 Recognition of Exchange Differences 1) Exchange differences arising on the settlement of monetary items or on translating monetary items at rates different from those at which they were translated on initial recognition during the period or in previous financial statements shall be recognised in surplus or deficit in the period in which they arise, except as described in point 3 below.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 8 of 12 When monetary items arise from a foreign currency transaction and there is a change in the exchange rate between the transaction date and the date of settlement, an exchange difference results. 2) When a gain or loss on a non-monetary item is recognised directly in net assets/equity, any exchange component of that gain or loss shall be recognised directly in net assets/equity. Conversely, when a gain or loss on a non-monetary item is recognised in surplus or deficit, any exchange component of that gain or loss shall be recognised in surplus or deficit. 3) Exchange differences arising on a monetary item that forms part of a reporting entity’s net investment in a foreign operation (see paragraph 3 (10) above) shall be recognised in the economic outturn account in the separate financial statements of the reporting entity or the individual financial statements of the foreign operation, as appropriate. In the financial statements that include the foreign operation and the reporting entity, such exchange differences shall be recognised initially in a separate component of net assets/equity and recognised in the economic outturn account on disposal of the net investment in accordance with paragraph 6.3. 4) When a monetary item forms part of a reporting entity’s net investment in a foreign operation and is denominated in the functional currency of the reporting entity, an exchange difference arises in the foreign operation’s individual financial statements in accordance with point 1 above. Similarly, if such an item is denominated in the functional currency of the foreign operation, an exchange difference arises in the reporting entity’s separate financial statements in accordance with point 1. Such exchange differences are reclassified to the separate component of net assets/equity in the financial statements that include the foreign operation and the reporting entity (i.e. consolidated annual accounts of the European Communities). However, a monetary item that forms part of the reporting entity’s net investment in a foreign operation may be denominated in a currency other than the functional currency of either the reporting entity or the foreign operation. The exchange differences that arise on translating the monetary item into the functional currencies of the reporting entity and the foreign operation are not reclassified to the separate component of net assets/equity in the financial statements that include the foreign operation and the reporting entity (i.e. they remain recognised in the economic outturn account). 5) When an entity keeps its books and records in a currency other than its functional currency, at the time the entity prepares its financial statements all amounts are translated into the functional currency in accordance with paragraphs 5.1 and 5.2. This produces the same amounts in the functional currency as would have occurred had the items been recorded initially in the functional currency. For example, monetary items are translated into the functional currency using the closing rate, and non-monetary items that are measured on a historical cost basis are translated using the exchange rate at the date of the transaction that resulted in their recognition. 5.4 Change in Functional Currency When there is a change in an entity’s functional currency, the entity shall apply the translation procedures applicable to the new functional currency prospectively from the date of the change.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 9 of 12 Once the functional currency is determined, it can be changed only if there is a change to the underlying transactions, events and conditions. 6. Use of a Presentation Currency other than the Functional Currency 6.1 Translation to the Presentation Currency 1) The results, financial position and cash flows of an entity whose functional currency is not the currency of a hyperinflationary economy shall be translated into a different presentation currency using the following procedures: a) assets and liabilities for each statement of financial position presented (i.e. including comparatives) shall be translated at the closing rate at the date of that statement of financial position; b) revenue and expenses for each statement of financial performance (i.e. including comparatives) shall be translated at exchange rates at the dates of the transactions; c) all resulting exchange differences shall be recognised as a separate component of net assets/equity; and d) the cash flows of a controlled entity which satisfies the definition of a foreign operation shall be translated at the exchange rates between the reporting currency and the foreign currency at the dates of the cash flows. 2) For practical reasons, a rate that approximates the exchange rates at the dates of the transactions, for example an average rate for the period, is often used to translate revenue and expense items. 3) The exchange differences referred to in 1 (c) above result from: a) translating revenue and expenses at the exchange rates at the dates of the transactions and assets and liabilities at the closing rate. Such exchange differences arise both on revenue and expense items recognised in surplus or deficit and on those recognised directly in net assets/equity. b) translating the opening net assets/equity at a closing rate that differs from the previous closing rate. These exchange differences are not recognised in the economic outturn account because the changes in exchange rates have little or no direct effect on the present and future cash flows from operations. When the exchange differences relate to a foreign operation that is consolidated but is not wholly- owned, accumulated exchange differences arising from translation and attributable to minority interests are allocated to, and recognised as part of, minority interest in the balance sheet. 6.2 Translation of a Foreign Operation 1) The incorporation of the results and financial position of a foreign operation with those of the reporting entity follows normal consolidation procedures, such as the elimination of balances and transactions within an economic entity. However, a monetary asset (or liability) within an  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 10 of 12 economic entity, whether short-term or long-term, cannot be eliminated against the corresponding liability (or asset) within an economic entity without showing the results of currency fluctuations in the consolidated financial statements. This is because the monetary item represents a commitment to convert one currency into another and exposes the reporting entity to a gain or loss through currency fluctuations. Accordingly, in the consolidated financial statements of the reporting entity, such an exchange difference continues to be recognised in the economic outturn account or, if it arises from the circumstances described in paragraph 5.3 (3), it is classified as net assets/equity until the disposal of the foreign operation. 2) When the financial statements of a foreign operation are as of a date different from that of the reporting entity, the foreign operation often prepares additional statements as of the same date as the reporting entity’s financial statements. When there is a difference between the reporting date of the reporting entity and the foreign operation, the assets and liabilities of the foreign operation are translated at the exchange rate at the reporting date of the foreign operation. Adjustments are made for significant changes in exchange rates up to the reporting date of the reporting entity in accordance with EC accounting rule 1. The same approach is used in applying the equity method to associates and joint ventures. 3) Any goodwill arising on the acquisition of a foreign operation and any fair value adjustments to the carrying amounts of assets and liabilities arising on the acquisition of that foreign operation shall be treated as assets and liabilities of the foreign operation. Thus they shall be expressed in the functional currency of the foreign operation and shall be translated at the closing rate in accordance with paragraph 6.1. 6.3 Disposal of a Foreign Operation On the disposal of a foreign operation, the cumulative amount of the exchange differences deferred in the separate component of net assets/equity relating to that foreign operation shall be recognised in the economic outturn account when the gain or loss on disposal is recognised. An entity may dispose of its interest in a foreign operation through sale, liquidation, repayment of contributed capital or abandonment of all, or part of, that entity. The payment of a dividend is part of a disposal only when it constitutes a return of the investment, for example when the dividend or similar distribution is paid out of pre-acquisition surplus. In the case of a partial disposal, only the proportionate share of the related accumulated exchange difference is included in the gain or loss. A write-down of the carrying amount of a foreign operation does not constitute a partial disposal. Accordingly, no part of the deferred foreign exchange gain or loss is recognised in the economic outturn account at the time of a write-down.  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 11 of 12 7. Disclosure 1) In points 3 and 5 - 7 below, references to ‘functional currency’ apply, in the case of an economic entity, to the functional currency of the controlling entity (i.e. the European Communities and the Euro). 2) The entity shall disclose: a) the amount of exchange differences recognised in the economic outturn account except for those arising on financial instruments measured at 'fair value through profit or loss' in accordance with EC accounting rule 11; and b) net exchange differences classified in a separate component of net assets/equity, and a reconciliation of the amount of such differences at the beginning and end of the period. 3) When the presentation currency is different from the functional currency, that fact shall be stated, together with disclosure of the functional currency and the reason for using a different presentation currency. 4) When there is a change in the functional currency of either the reporting entity or a significant foreign operation, that fact and the reason for the change shall be disclosed. 5) When an entity presents its financial statements in a currency that is different from its functional currency, it shall describe the financial statements as complying with the EC accounting rules only if they comply with all the requirements of each applicable EC accounting rule including the translation method set out under heading 6. 6) An entity sometimes presents its financial statements or other financial information in a currency that is not its functional currency without meeting the requirements of point 5. For example, an entity may convert into another currency only selected items from its financial statements. Or, an entity whose functional currency is not the currency of a hyperinflationary economy may convert the financial statements into another currency by translating all items at the most recent closing rate. Such conversions are not in accordance with the EC accounting rules and the disclosures set out in point 7 below are required. 7) When an entity displays its financial statements or other financial information in a currency that is different from either its functional currency or its presentation currency and the requirements of point 5 are not met, it shall: a) clearly identify the information as supplementary information to distinguish it from the information that complies with the EC accounting rules; b) disclose the currency in which the supplementary information is displayed; and c) disclose the entity’s functional currency and the method of translation used to determine the supplementary information. 8. Effective date  EUROPEAN COMMISSION Budget Budget execution Accounting Version: 2 EC ACCOUNTING RULE 13: THE EFFECTS OF CHANGES IN FOREIGN Date: 15/12/2009 EXCHANGE RATES Page 12 of 12 This rule shall be effective for annual financial statements covering periods beginning on or after 1 January 2010. 9. Reference to other rules IPSAS 4 The Effects of Changes in Foreign Exchange Rates Financial Regulation: Article 16 Chapter “Principle of unit of accounts” Article 132 Chapter “Accounting” Implementing Rules of the Financial Regulation: Article 7 Rate of conversion between the euro and other currencies Article 8 Rate to be used for conversion between the euro and other currencies Article 213 Entries in the accounts