Manager Test Questions (1) PDF

Instructions: Answer all questions Time: 1:30mins Question 1. Define the concepts of a project and project management. (10 points) Answer: A project is a temporary endeavor undertaken to produce a unique product, service, or result. It is characterized by its specific objectives, defined scope, a...

Instructions: Answer all questions Time: 1:30mins Question 1. Define the concepts of a project and project management. (10 points) Answer: A project is a temporary endeavor undertaken to produce a unique product, service, or result. It is characterized by its specific objectives, defined scope, a set timeline, and resource constraints. Project management thus refers to achieving the overall project goals, output and outcome of a project, while honouring the preconceived project constraints related to scope and budget, schedule and quality. In a project, a project manager is responsible for the overall success of the project and seeing all deliverables are realize within scope and budget, on schedule and with acceptable quality. Example: A single project with a dedicated project manager (99 ABC 53X -Comprehensive Child protection and GBV supports in GSSS camp, Bama). The keys here stands for: - 99 -- country code - ABC -Project code - 53X -- Donor code Please note, this can change depending on the organization project coding system and structure. Question 2. As a project team, you have an upcoming 4 days training activity, scheduled May 2^nd^ to 5^th^ 2015 at the Duragi hotel for 24 (11 male and 13 female) participants You have 800,000 Naira to facilitate this training and using the budget code UF010-FSL01-7500-ADA, prepare a budget for this activity taking into consideration that it will be a residential training. Besides the 24 participants, you will have 2 training facilitators who will be commuting to and fro the training daily and 4 IRC staff that will be organizing the training. Your budget should include items: facilitators' fees; accommodation; refreshments; participants transport refund; lunch and dinner. (10 points) Answer: **Budget Code: UF010-FSL01-7500-ADA** Item Description Unit Quantity Unit Cost (₦) Total Cost (₦) Remarks -------------------------------- --------------------------- ---------------------------- --------------- ---------------- --------------------------------------------------------------------------------- Facilitators\' Fees Per day 2 facilitators x 4 days 20,000 160,000 Payment for 2 facilitators (₦20,000/day each) for 4 days. Accommodation (Participants) Per participant per night 24 participants x 4 nights 5,000 480,000 Covers 24 participants staying at the hotel for 4 nights (₦5,000/person/night). Accommodation (IRC Staff) Per staff per night 4 staff x 4 nights 5,000 80,000 Covers accommodation for 4 IRC staff (₦5,000/person/night). Refreshments Per session 2 sessions/day x 4 days 5,000 40,000 Refreshments for 2 sessions per day for 4 days (₦5,000/session). Participants' Transport Refund Per participant 24 participants 2,000 48,000 Transport refund for participants (₦2,000/person). Lunch Per meal 30 persons x 4 days 1,500 180,000 Lunch for 24 participants + 6 staff (₦1,500/person/day). Dinner Per meal 30 persons x 4 days 1,000 120,000 Dinner for 24 participants + 6 staff (₦1,000/person/day). Miscellaneous Expenses Lump sum \- \- 12,000 For unforeseen expenses (e.g., materials, minor contingencies). Total **800,000** **Budget balanced within the allocated amount.** 2 B) This training will have four thematic topics to be presented- each for one day. Day 1: Core Concepts and Principles a. Child rights and best interests b. Child protection systems c. Child participation and empowerment d. Child safeguarding Day2: Programmatic Areas - Prevention: - Community mobilization and awareness-raising - Parenting education and positive discipline - Early childhood development - School-based interventions Day 3: Response: - Case management - Psychosocial support - Family-based care - Child protection alternative care Day 4: Reintegration: - Family reunification - Community reintegration - Aftercare services In light of the above four topics and their sub-topics, prepare a training agenda that will guide the flow of the training. (10 points) Answer: **Day 1: Core Concepts and Principles** **Focus:** Introduction to foundational concepts of child protection Time Activity Facilitator ---------------------- ---------------------------------------------------------- ---------------------- 8:00 AM -- 9:00 AM Registration and Welcome Training Coordinator 9:00 AM -- 10:30 AM Session 1: Understanding Child Rights and Best Interests Lead Trainer 10:30 AM -- 10:45 AM Tea Break 10:45 AM -- 12:15 PM Session 2: Overview of Child Protection Systems Guest Facilitator 12:15 PM -- 1:15 PM Lunch 1:15 PM -- 2:45 PM Session 3: Child Participation and Empowerment Lead Trainer 2:45 PM -- 3:00 PM Tea Break 3:00 PM -- 4:30 PM Session 4: Child Safeguarding Practices Guest Facilitator 4:30 PM -- 5:00 PM Q&A and Day Wrap-Up Training Coordinator **Day 2: Programmatic Areas** **Focus:** Prevention mechanisms for child protection Time Activity Facilitator ---------------------- --------------------------------------------------------- ---------------------- 8:00 AM -- 8:30 AM Recap of Day 1 Training Coordinator 8:30 AM -- 10:00 AM Session 1: Community Mobilization and Awareness-Raising Lead Trainer 10:00 AM -- 10:15 AM Tea Break 10:15 AM -- 11:45 AM Session 2: Parenting Education and Positive Discipline Guest Facilitator 11:45 AM -- 12:45 PM Lunch 12:45 PM -- 2:15 PM Session 3: Early Childhood Development Lead Trainer 2:15 PM -- 2:30 PM Tea Break 2:30 PM -- 4:00 PM Session 4: School-Based Interventions Guest Facilitator 4:00 PM -- 4:30 PM Feedback and Day Wrap-Up Training Coordinator **Day 3: Response** **Focus:** Responding to child protection concerns Time Activity Facilitator ---------------------- ------------------------------------------------- ---------------------- 8:00 AM -- 8:30 AM Recap of Day 2 Training Coordinator 8:30 AM -- 10:00 AM Session 1: Case Management for Child Protection Lead Trainer 10:00 AM -- 10:15 AM Tea Break 10:15 AM -- 11:45 AM Session 2: Psychosocial Support for Children Guest Facilitator 11:45 AM -- 12:45 PM Lunch 12:45 PM -- 2:15 PM Session 3: Family-Based Care Practices Lead Trainer 2:15 PM -- 2:30 PM Tea Break 2:30 PM -- 4:00 PM Session 4: Alternative Care Options Guest Facilitator 4:00 PM -- 4:30 PM Feedback and Day Wrap-Up Training Coordinator **Day 4: Reintegration** **Focus:** Reintegrating children into families and communities Time Activity Facilitator ---------------------- --------------------------------------------------- ---------------------- 8:00 AM -- 8:30 AM Recap of Day 3 Training Coordinator 8:30 AM -- 10:00 AM Session 1: Family Reunification Processes Lead Trainer 10:00 AM -- 10:15 AM Tea Break 10:15 AM -- 11:45 AM Session 2: Community Reintegration Strategies Guest Facilitator 11:45 AM -- 12:45 PM Lunch 12:45 PM -- 2:15 PM Session 3: Aftercare Services for Children Lead Trainer 2:15 PM -- 2:30 PM Tea Break 2:30 PM -- 4:30 PM Final Wrap-Up, Q&A, and Certificates Distribution Training Coordinator 3a. Describe the Issue with Children associated with armed forces and armed groups (CAFAAG) in Nigeria and the challenges child protection actors and stakeholders face in addressing the issue. (5 points) b\. What strategies would be best to support CAFAAG children? (5 points) Answer: Children associated with armed forces and armed groups (CAFAAG) in Nigeria face significant risks and challenges due to ongoing conflicts, particularly in the northeastern region affected by insurgency. These children, often forcibly recruited or coerced, serve in various roles, such as combatants, spies, cooks, messengers, or for sexual exploitation. This association disrupts their development, exposes them to severe trauma, and stigmatizes them within their communities. **Challenges Child Protection Actors and Stakeholders Face:** 1. Lack of Identification Mechanisms: Identifying CAFAAG children is difficult, especially in conflict zones, due to their covert roles and lack of access to accurate data. 2. Trauma and Mental Health Needs: Many CAFAAG children suffer from psychological distress, making reintegration complex without adequate mental health and psychosocial support services. 3. Stigma and Social Rejection: Communities often ostracize CAFAAG children, labeling them as \"enemy collaborators,\" which hinders reintegration efforts. 4. Limited Resources: Child protection actors face insufficient funding and capacity to address the scope of the issue effectively. 5. Weak Legal Frameworks and Enforcement: Inadequate implementation of child protection laws and policies exacerbates the problem, leaving many children unprotected. **Strategies to Support CAFAAG Children** 1. Comprehensive Rehabilitation Programs: Establish rehabilitation centers providing psychosocial support, trauma counseling, and healthcare tailored to the needs of CAFAAG children. 2. Education and Vocational Training: Offer formal education and skill-building opportunities to empower CAFAAG children and reduce the likelihood of re-recruitment. 3. Community-Based Reintegration: Engage community leaders and members to foster acceptance of CAFAAG children through sensitization campaigns, mediation, and reconciliation efforts. 4. Strengthening Legal Protections: Advocate for stricter enforcement of child rights laws and ensure perpetrators of child recruitment are held accountable. 5. Partnerships and Coordination: Strengthen collaboration between child protection actors, government agencies, and international organizations to pool resources, share best practices, and implement holistic interventions. 4a. How do you ensure that child protection programs align with changing donor priorities and context and are in line with best practices? (5 points) Answer: Conduct Regular Context Analysis: - Continuously assess social, political, and economic dynamics. - Engage stakeholders to ensure context relevance. - Use real-time data for informed decision-making. - Stay Updated on Donor Priorities: - Regularly review donor frameworks and policies. - Maintain open communication with donors through reports and consultations. - Diversify funding sources to adapt to shifts in donor focus. - Adhere to Best Practices: - Follow global standards like CPMS and CRC. - Train staff on emerging best practices in child protection. - Conduct continuous monitoring and evaluation of program outcomes. - Ensure Flexible and Adaptive Programming: - Incorporate feedback loops from beneficiaries and stakeholders. - Develop contingency plans for sudden context or donor priority changes. - Use scalable interventions that can expand or adjust as needed. - Advocate and Collaborate: - Advocate for policies that align with child protection needs. - Collaborate with organizations to align efforts and share lessons learned. - Involve children, families, and communities in program design for sustainability. b Describe a specific challenge you encountered while implementing a CP program in a complex humanitarian setting. How did you address this challenge, and what strategies did you employ to ensure the program\'s effectiveness and sustainability? (5 points) Answer: **Challenge:** While I was implementing a child protection program in Bama, Banki and Ngala IDPs camps, a major challenge I encountered was addressing community resistance to reintegrating children associated with armed groups (CAFAAG). Many community members stigmatized these children as threats or collaborators, making reintegration efforts difficult. **How I Addressed It:** 1. Community Sensitization: - Conducted awareness sessions on the rights of children, emphasizing their victim status and the importance of community support for reintegration. - Engaged religious leaders, community leaders, and women's groups to advocate for acceptance. 2. Tailored Support for Children: - Provided mental health and psychosocial support (MHPSS) to help the children cope with trauma. - Delivered vocational training to equip them with skills for economic independence, reducing the stigma of dependency. 3. Collaborative Mediation: - Facilitated dialogue between the children, their families, and community members to rebuild trust and foster understanding. **Strategies for Effectiveness and Sustainability:** - Capacity Building: Trained local actors and community-based organizations to sustain support mechanisms. - Continuous Monitoring: Regularly assessed reintegration progress and adjusted strategies as needed. - Community Ownership: Empowered communities to take leadership roles in reintegration initiatives, ensuring long-term acceptance and support. **Question 2: Monitoring, Evaluation, and Learning (MEL)** MEL is a critical component of effective program implementation and improvement. Here\'s how it can be applied: 1. Monitoring: - Regularly track program activities and outputs to ensure they align with objectives. - Use tools such as attendance sheets, activity logs, and feedback forms for real-time tracking. 2. Evaluation: - Assess the program\'s impact and outcomes through periodic evaluations, such as midline and endline surveys. - Compare baseline data with results to measure progress and effectiveness. 3. Learning: - Gather lessons from successes and challenges to inform future interventions. - Facilitate reflection sessions with stakeholders to share insights and improve strategies. 4. Participatory Approaches: - Involve children, caregivers, and communities in the MEL process to ensure their voices are heard. - Use participatory tools such as focus group discussions (FGDs) and participatory video. 5. Feedback Mechanisms: - Establish clear channels for beneficiaries to provide feedback. - Use this feedback to adapt and refine the program, ensuring relevance and responsiveness.