Built Environment Interventions Throughout Project Life Cycle PDF

BUILT ENVIRONMENT Interventions Throughout the Project Life Cycle Interface Management Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course....

BUILT ENVIRONMENT Interventions Throughout the Project Life Cycle Interface Management Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 1 “Communication works for those who work at it.” — John Powell Copyright ©2023 ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 2 Introduction The interface management (IM) methodology allows the project to standardize processes, tools, and templates, while optimizing communication. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 3 Context IM delivers benefits to your project through approaches such as: Maturity model Monitoring of ongoing adoption work to minimize risk Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 4 Objectives Apply key project interfaces and Employ the IM maturity aspects of IM that lead to project model success Leverage the project interface Apply the interface complexity risk impact (PIRI) matrix assessment tool (ICAT) Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 5 Sections List 1 Identify Important Implementation Principles 2 Apply Important Implementation Principles 3 Guide the Implementation of Interfaces 4 Identify the IPs Between Different Packages Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 6 Identify Important Implementation Principles Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 7 Let’s Discuss ? Who would be key groups that would need to be part of IM connections from an early stage? Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 8 Introduction Interfaces are connection points between the different project parties. They reflect the interdependencies between the roles and the deliverables associated with: Organizations Clients Contractors Suppliers Subcontractors Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 9 IM Success Factors Project success depends on several factors: How well deliverables Detailed and unambiguous Clear and timely are defined roles, responsibilities, and information flows project accountabilities Advanced practices for managing collaboration and communication must be implemented. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 10 Let’s Discuss ? What happens when the interface management components fall apart on a project? What are the potential consequences? Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 11 Project-Specific Aspects to Project-specific IM aspects to review and agree upon: Assess Interface identification and assigned deliverable per interface Definition of interface-specific roles and responsibilities Interface management processes and information flow definition Effective cross-party interface management communication and coordination mechanism design Interface assurance, oversight, and expediting issue resolution Progress reporting Agreement on a schedule for interface requests, issue resolution, and closeout Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 12 Apply Important Implementation Principles Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 13 Introduction As a built environment project progresses, more individuals and contractors get onboarded. This increases the risk of miscommunication or lack of communication. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 14 Common IM Risks and Issues Common risks and issues resulting from poor adoption of IM: An excessive number of suppliers and Mismanagement of responsibilities subcontractors Poorly defined scope Lack of previous experience collaborating with one Schedule overruns or more contactors, subcontractors, or suppliers Cost escalation and overruns Poor definition of project interfaces Disruption from external constraints and dependencies, Lack of communication and coordination including regulations, permits, and bureaucracy between project parties Execution risks due to unknowns and stakeholder Poorly defined requirements or responsibilities dependencies of the involved parties Conflicts due to multiple cultures and languages Inefficient decision-making process Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 15 Let’s Try It Create a list of risks or issues that the “Here Fishy Fishy” project could suffer if IM isn’t appropriately implemented. Next, create a list of at least three reasons that people might bypass interface management. Copyright ©2023 ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 16 Interface Management Maturity Model IM MATURITY MODEL The purpose of the CII IM maturity model is to enable Early implementation of IM built environment project helps project professionals professionals to follow a identify potential risk structured approach when sources. assessing and implementing IM for their project. Copyright ©2024 Project Management Institute, Inc. All rights reserved. 17 This material is being provided as part of a PMI course. Interface Management Maturity Model (IMMM) The sustaining organization and Business The way in which IM is Process behavior that establishes IM as a implemented on projects. routine part of the organization’s 1 project execution practice. Sustaining Enabling Tools and Culture Interface Systems Management 4 Implementation 2 Maturity Model Tools and systems that support the IM processes The skilled and experienced implemented on a project. 3 people who utilize the work processes and systems Qualified People that create an effective IM and Practitioners environment on a project. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 18 Let’s Discuss In your work experiences, have you ever seen the IMMM fully executed? Share that experience with the class. 1 Business Process 1 Enabling Sustaining Tools and Culture Interface Systems Management 4 Implementation 2 Maturity Model 3 Qualified People and Practitioners Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 19 Implementation Best Practices Best practice is that IM implementation follows a step-by- step process to move an organization or built environment project to a desired state of IM maturity. Desired maturity state can be identified based on risk and consequences. The process and pace of maturation can be customized. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 20 Guide the Implementation of Interfaces Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 21 Introduction PIRI It is important to determine at which stage the project currently stands, with respect to each of the four elements of the IM maturity model. As best practice, CII recommends using the project interface risk impact (PIRI) matrix to enable identification of the extent of IM implementation required. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 22 Project Interface Risk Impact (PIRI) Matrix Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 23 PIRI Cell Factors Interface Manager: This factor is correlated to the maturity model element qualified people and practitioners. IM Spreadsheet and IM Commercial Software: These factors are related to the enabling tools and system maturity model element. Integration with Project Schedule, Change Management, and Risk Management Systems: These factors interact with the business processes element of the maturity model. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 24 Let’s Discuss Recall your list of risks or issues that the “Here Fishy Fishy” project could suffer if IM isn’t appropriately implemented. How many of those issues could be solved through the implementation of the PIRI matrix? Copyright ©2023 ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 25 Identify the IPs Between Different Packages Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 26 Introduction The interface complexity assessment tool (ICAT) is ICAT an Excel-based resource that prioritizes the interfaces between each pair of interface stakeholders involved on a project. PIRI matrix and ICAT are complementary but not directly linked. 006 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 27 Let’s Discuss Recall your list of risks or issues that the “Here Fishy Fishy” project could suffer if IM isn’t appropriately implemented. How many of those issues could be solved through the implementation of the ICAT? 7 Copyright ©2023 ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 28 Interface Influencing Factors (IIF) IIF Once levels of IM implementation are determined, the interfaces between stakeholders of a single project can be ranked. Performing the ICAT analysis will provide a comprehensive assessment for refining and managing each stakeholder interface. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 29 Interface Influencing Factors (IIF) Factors influencing interface ranking: Prior collaboration experience Communication means Language Scope definitions Culture Design codes and standards Geographical locations Environmental conditions and time zones Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 30 Meanwhile, on Avocet Island Applying What You’re Learning Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 31 Interface Management on Brian Manor, the Culture Unlimited project manager wants to Avocet Island meet to formalize your interface management plan. Before you speak with him, you’ll need to analyze the risks and consequences of the ‘Here Fishy Fishy’ project to decide the desired state of implementation maturity. Use page 8 in your Activity Workbook to document your plan. Be ready to discuss your decisions with your classmates. 8 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 32 Return and Report Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 33 Wrapping Up Interventions Throughout the Project Life Cycle Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 34 Summary With IM methodology, you can standardize processes, tools, and templates while optimizing communication. We addressed the various factors that contribute to the project success, and we defined how interfaces should be managed. Factors were identified that contribute to the interface complexity and risk level of a project. CII recommends using the project interface risk impact (PIRI) matrix The interface complexity assessment tool (ICAT) is a Microsoft Excel-based resource that prioritizes the interfaces between every pair of interface stakeholders involved on a project. Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 35 Interventions Throughout the Project Life Cycle Apply key project interfaces and aspects of IM that lead to project success Employ the IM maturity model Leverage the project interface risk impact (PIRI) matrix Apply the interface complexity assessment tool (ICAT) Copyright ©2023 ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 36 Reflect Ernie Becklesten, the head of WOW, wants to make sure that he can live up to his promises of pulling off a world-class facility, from the track, to the pits, to the food. He has asked that you give him some sound bites he can use in his many interviews with the press about the ‘Here Fishy Fishy’ restaurant project. What are the success factors that you will use to gauge how your project is coming along, that you will share with Ernie? 9 Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 37 Up Next: Attributes for a Good Interface Copyright ©2024 Project Management Institute, Inc. All rights reserved. This material is being provided as part of a PMI course. 38