Revised Schedule of Stationery for Indian Railways PDF

11/25/24, 9:01 PM APPENDIX ------- APPENDIX VII REVISED SCHEDULE...

11/25/24, 9:01 PM APPENDIX ------- APPENDIX VII REVISED SCHEDULE OF STATIONERY FOR USE IN STATIONS AND OFFICES (Vide Paragraph 1117) Remarks Schedule No. Name of articles Offices Stations Group No. 83 Books, 200 leaves, Demy Item 1 -For use of Claims *1. folio, 61 cms. x 21.5 cms. branch. Commercial ledger paper, ruled 1/2 Department only. bound. 2 … … Books, 100 leaves, 30.5 3 cms. x 43 cms., white paper, ruled 1/4 bound. Books, 50 leaves, 30.5 cms. Items 3 to 6-A Statement must 4 X 43 cms., white paper, be attached to the indent ruled ¼ bound. showing the number of blank books maintained as registers Books, 100 leaves, 30.5 etc. In the case of renewal of cms., x 21.5 cms., badami old registers, state the dates 5 paper, plain, cloth back when they were opened and the Item 3 to 6-As for Offices. limp cover. proportions of the books unused on date of indent. Books, 100 leaves, 30.5 cms. X 10.7 cms., badami 6 paper, plain, cloth back limp cover. Refill note books, 10.7 cms Items 8 and 9-For Officer's use *8. x 15.2 cms. only. Leather/PVC cover for refill 9 … Note Books Pocket Boos 10.7 cms x Items 10-when indenting state 10 15.2 cms. 100 leaves with staff to whom issued. Only to Item 10-As for Offices. pencil gussets. be issued to those whose duties 11 File books, F. Cap... Folio render the use for a pocket book necessary. Item 11 -To be used for filling Item 11 and 12-File Books must important circulars and orders, not be used for unimportant Audit Error Sheets and records. Schedules. File books must not be used for unimportant records. Collected receipts should be tied up into packets https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 33/39 11/25/24, 9:01 PM APPENDIX daily and must be made into a bundle at the close of each month. File books, 73.6 cms x 35.5 *12. cms. 13 … 14 … 15 … Papers Item 18a- Brown, Whenindentingstatereason *18. required. Item 18b for file backings. (a) In full sized 61 cms. x 86 cms. sheets. (b) cut foolscap.size Foolscap, badami. Item 19 a-when indenting, Item 19 19a & state reasons required a) In full sized sheets, ruled Item 19 a and b-As for office. b.As for to be cut to size before office issue to staff. Item 19b-For printing of (b) Cut 1/2 sheets, plain. circulars, etc. only, not to be used for draft purposes. Foolscap, white— Item 20a and b-To be only used for important statements or *20. In full sized 61 cms. x 86 those which will be much cms. sheets— handled. (a) Plain (b) Ruled 21 Carbon, one sided … Tin sheets for carbon 22 writing. … Pads- https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 34/39 11/25/24, 9:01 PM APPENDIX Foolscap, white, ruled, 100 Items 23 and 24-For Officer's *23. leaves each. use only. Foolscap, white, plain, 100 *24. leaves each. Foolscap, Badami, plain, Items 25-For correspondence *25. 100 leaves each. section only. Scrap paper, various sizes, Item 26-for drafts, memos, and 100 leaves each. miscellaneous purposes. 26 Item 26-As for Offices. Pancil— Items 27 and 28-One of either Item 28. One per man for 3 *27. Lead "Hard" kind per clerk for 3 months. months. Only to be issued to those whose duties render the use of pencil necessary. 28 Lead “Middling” … 29 Lead "B" Item 29-For Officer's use only. Item 30-For signallers, Goods and parcels clerks only, two per man' for 3 months. Item Item 30-One for 3 months to be 31 and32-For goods 30 Lead "HH" issued to only those persons transhipment and parcel who do duplicating work. clerks, drivers and gangmcn only, three per man for 6 Months. 31 Red ceayons … *32. Blue crayons … Item 33-One per man for 2 33 Crayon-holders years. Ball point pen Item 34 a- One red and one blue a. Officers black or blue per year. 34 Item 34 b-One blue black or b. Clerical blue per year. Refills 35 12 Red and 12 Blue or Blue a. Officers Black or Black per year. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 35/39 11/25/24, 9:01 PM APPENDIX 12 in mixture of Red x Blue depending upon the need subject to overall limit of 12 refills per year b. Staff Item 40-One skein is approx. 40 Pink tape sufficient for 20 files *42 File laces, red, 34.0 cms. *43 File laces, white 61 cms.... Paper-fasteners, brass, *44.... round, mixed. *45 peper- fasteners, "Gam" 46 Pins, mixed office Item 45-For officer's use only. Item 46-All pins should be Items 45-all pins should be removed from old records removed from old records before destruction and reuse. before destruction and reuse. *47 Pin cushions, cloth 49A *51 *52 Ink for Stylo Pens Blue Items 53A & B-For officer's use *53A black, local manufacture. only. Ink for stylo pens, Red, 53B local *56 Sealing Wax, Best, Red. Item 56A-For officer's use only. 57 Sealing Wax, country. Item 58 and 59 For issue to 58 Gum. large stations at the discretion of Divl. Supdts. *59 Gumpot, Jin *61 Gum, liquid 150 ml. bottles. Item 61-For officers use only. *62 Hook files.... Item 63-For use of sections and Item 63 and 66-For issue to *63 Knives, desk. are not to be issued for use of large stations at the discretion individual. of Divl. Supolts. 66 Rulers, 61 cms.... Item 68-As Remands require *68 Paper-weights, glass. limited to one per clerk *69 Call-bels Item 69-For officers use only. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 36/39 11/25/24, 9:01 PM APPENDIX Eraser, Ink and pencil, Item 70-One piece for every 2 *70 small. clerks per year. 70A 70B Rubber vulcanised. Pads, cloth, for rubber 72 Item 72-One to last 18 months. stamps. 73 Ink for rubber stamps. Printing ink for thumb 74 impressions. Blocks and rollers for 75 above. Item 41 -For large stations 41 twine, Hemp.... using indents form S.114- Aonly. 35 Oil for Typewriter 60 Gum brush.... Item 64-For use of sections and Items 64 and 65-For issue to 64 Scissors, 15 cms. are not to be issued for use of large stations at the discretion individual staff. of Divl. Supdts. 65 Stiletto with eys. Stenographers and Typist's requirements. Items 84 to 98-only to be Brushes long handled for 84 issued to those stations which dusting. use typewriters. Brushes long handled for 84 a type cleaning. 88 Pocket oiler. Shorthand note books *89 Ribbons for No.7... Remingtons. Six ribbons to last twelve Items 91 to 94-Each ribbon to months. When indenting last two months. When 91 Black or blue-record. mention make and number of indenting mention make and machines in use. number of machines in use. Ribbons for No. 10 Remington. 92 93 Black record.... 94 Purple copying. Item 95-When in denting stae 95 Paper, carbon, F. cap. size. number of machines in use. Paper-Manifold, F. cap. 96... white. Paper-Manifold, F. cap. 97 buff. 98 Note paper and envelopes. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 37/39 11/25/24, 9:01 PM APPENDIX Letter paper thick 21.5 cms. x 30.5 cms. pads of 100 Items 99,100 and 101-For D/o *99 sheets, stamped crest dye in correspondence Officers only. black relief. Note paper thick 15.2 cms. x 21.5 cms. in pads of 100 *100 sheets, stamped crest dye in black relief. Envelops thick 10.7 x 15.2 *101 cms. stamped crest dye in black relief. Letter paper thin 21.5 cms. Items 102 and 103-Not to be 102 x 30.5 cms. in pads of 100 issued for genl. office use. sheets, stamped crest plain. Note paper thick 15.2 cms. 103 x 21.5 cms. in pads of 100 sheets, stamped crest plain. Envelopes 10.7 cms x 15.2 Items 104 and 105-For stamped crest dye, plain 104 enclosing office correspondence printed on face addressed to the public. D.H.M.S.S.E. 3. Envelopes 10.7 cms x 21.5 105 stamped crest plain printed on face D.H.M.S.S.E. 5. *Not to be issued to stations, running sheds, train examining staff and staff of similar small offices. Detailed reasons for revision. 1. Group number indicated in place of old Alphabetical class of Stores. 2. Equivalent/commonly used sizes in metric system given in place of in inches. 3. Conventional items like F. Pen, ink, ink powder, Nibs etc. deleted as Board's letter No. 73/RS (G)/74O/1, dt.5-7-82. LIST OF STANDARD STORES FORMS Part-I No. of Form Nomenclature Page S 208 Price List 14 S 304 Price Preference 58 S 339 Tender 65 S 348 Recommendations for price preference (Manuscript) 68 Register of purchase of foreign materials in preference to those S 349-A 69 of indigenous manufacture (Manuscript). Quarterly statement of materials of foreign manufactures S 349-B 69 ordered S 503 Register of agreement 81 S 506 Funds register (Manuscript) 82 S 603 Annual contracts estimates for stock items.... https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 38/39 11/25/24, 9:01 PM APPENDIX S 609 Annual statement of non-stock items... S 610 Contract grouping and allotment form 87 S 612 Position slip 87 S 619 Modification of purchase order 89 S 622 Excess stock statement …. S 629 Acceptance of Tender 92 S 629 (4th foil) Intimation of Contract allotments to main depots 92 S 634 Advice of estimates of D.G.S. &D. item …. S 635 Position card 93 S 712 Purchase list of local purchases 100 S 714 Purchase Order 101 S 719 Invoice and receipt note 105 S 725 Suppliers' challan …. S 726 Combined receipt and issue note upper half... S 727 The lower half ….. S 739 Receipt Note form 111 S 747 Record of trials (Manuscript) 112 S 764 Rejection memo (of purchased stores) 115 S 765 Rejection register... 117 S 767 Register of purchase orders 118 S 769 Reminder to firms for overdue deliveries 118 S 769-A Second reminder to firms for overdue deliveries 119 S 769-B Report to Controller of Stores of defaulting firms 120 S 770 Final reminder to defaulting firms 120 S 771 Register of defaulting firms 121 S 826 Register of bills D.G.,S. &D. (Manuscript)... S 945 Invoices distribution statement... S 948 Advice of despatch of English stores... S 959 Register of claims against shipping agents (Manuscript) Register of sanctions by General Manager for emergency S 1109 133 purchase of stationery (Manuscript). Register of sanctions by Heads of Deptts. for emergency S 1110... purchase of stationery (Manuscript). https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-I/StoreI_Appendix-II_Data.htm 39/39