Password Management and 2FA for Gmail Security PDF

PASSWORD MANAGEMENT AND TWO- FACTOR AUTHENTICATION Ms. Glady Mae Belleza Objectives At the end of the lesson, the students should be able: 1 To define key concepts of password management and two-factor authentication 2 To value the importance of regularly updating passwords and using...

PASSWORD MANAGEMENT AND TWO- FACTOR AUTHENTICATION Ms. Glady Mae Belleza Objectives At the end of the lesson, the students should be able: 1 To define key concepts of password management and two-factor authentication 2 To value the importance of regularly updating passwords and using 2FA to enhance online safety. 3 To implement effective password management and utilize two- factor authentication. RECAP How can we be sure that our accounts are secure and safe?  Password management is defined as What is a system that facilitates a simple, secure way to store passwords and Password access them quickly when required. Today, password management is a Management? critical part of the IT policy of most organizations. management solutions Password ensure robust cybersecurity as well as convenience for home and enterprise users alike. Password Manager  Effective Password Management 1 2 3 4 Use Strong Avoid Reusing Password Enable Password Password Passwords Managers Rotation  Steps to Change Your Gmail Password Steps to Change Your Gmail Password: Sign in to your Google Account: Open your web browser and go to Google Account. Sign in using your current Gmail email and password  Steps to Change Your Gmail Password:. Go to the Manage your Google Account  Steps to Change Your Gmail Password: Go to the "Security" Section: In the left sidebar, click on Security. Find the "Password" Section  Steps to Change Your Gmail Password: Under the "Signing in to Google" section, click on Password. Enter Your Current Password:  Steps to Change Your Gmail Password: Google will ask you to enter your current password to verify your identity. Enter it and click Next. Enter Your New Password:  Steps to Change Your Gmail Password: Type your new password in the "New Password" field. Re-enter your new password in the "Confirm New Password" field to make sure you typed it correctly. Click "Change Password": Steps to Change Your Gmail Password: After entering your new password, click the Change Password button to save your new password. Password Updated: Your Gmail password is now updated. You’ll need to use your new password to log in to Gmail and other Google services. ACTIVITY  QUIZIZZ LINK: HTTPS://QUIZIZZ.COM/JOINGC=466728&SOURCE=LIVEDASHBOARD CODE: 466728  Two-factor Authentication  Two-factor authentication (2FA), sometimes referred to as two-step verification or dual- What is Two- factor authentication, is a security process in which users provide two different authentication factors to verify themselves factor Its adds an extra layer of security to the Authentication? authentication process by making it harder for attackers to gain access to a person's devices or online accounts. Even if the victim's password is hacked, a password alone isn't enough to pass the authentication check.  Enable 2FA on All 1 Accounts 2 Choose the Right Utilizing Two- 2FA Method: Authenticator Apps Factor SMS Codes Hardware Tokens Authentication 3 Backup 2FA Methods 4 Stay Alert for Phishing Steps to Enable Two-Factor Authentication on Gmail Steps to Enable Two-Factor Authentication on Gmail Sign in to your Google Account: Steps to Enable Two-Factor Authentication on Gmail Open your web browser and go to Google Account. Sign in using your Google email (Gmail) and password. Go to the Security Settings: In the left sidebar, click on Security. Steps to Enable Two-Factor Authentication on Gmail Find the "2-Step Verification" Option Steps to Enable Two-Factor Authentication on Gmail Turn on the 2 Step Verification Steps to Enable Two-Factor Authentication on Gmail Choose Your 2FA Method: Google Prompts (Default): On the 2-Step Verification page, enable Google Prompts for seamless authentication via your smartphone. Follow the instructions to set up prompts using your registered phone. Steps to Enable Two-Factor Authentication on Gmail Backup Codes: Generate backup codes that can be used if you lose access to your phone. Print or download them and store them safely. Steps to Enable Two-Factor Authentication on Gmail Authenticator App: Install an authenticator app like Google Authenticator or Authy. On the 2-Step Verification page, choose Authenticator App. Scan the QR code displayed using the app. Enter the verification code generated by the app. Steps to Enable Two-Factor Authentication on Gmail Security Key: Purchase a physical security key like a USB or NFC-enabled key. Choose Security Key as the method and follow the setup instructions to pair it with your account. Steps to Enable Two-Factor Authentication on Gmail Voice/ Text Message: Use your phone number to receive a verification code via SMS or phone call. Steps to Enable Two-Factor Authentication on Gmail Recovery Email: Add a recovery email for additional account recovery options (not a direct 2FA method but useful for account security). ACTIVITY  SECURE YOUR GMAIL: MASTERING PASSWORD MANAGEMENT AND 2FA Instructions: Follow the steps below carefully to complete the activity. For each step, take a screenshot as evidence of completion. Screenshots should follow the example format provided (clear and showing the relevant section). Failure to provide screenshots or screenshots that do not match the given example will result in a deduction of 5 points per step. Don’t forget your name and section to your document file. 1. Hands-On Activity Part 1: Changing Password 2. Hands-On Activity Part 2: Enabling 2FA Criteria Excellent (20 points) Good (15 points) Fair (10 points) Needs Improvement (5 points) Meets most criteria but Meets all criteria: 12+ characters, missing one element (e.g., Weak password with minimal Simple, predictable, or too short 1. Password Creation mixed case, numbers, symbols, no no symbols, under 12 effort to mix characters. password. personal info. characters). Successfully updated Gmail Updated the password Struggled but completed with Did not complete the task or skipped 2. Changing Password in Gmail password independently. with minor assistance. significant guidance. steps Struggled with the setup but Enabled Google Prompt or text- Enabled 2FA with minor 3.1 Setting Up Primary 2FA completed with significant Did not enable a 2FA method. based 2FA independently. assistance. guidance. Successfully generated backup Generated backup codes Attempted additional Did not attempt any additional 3.2 Exploring Backup Options codes and set up at least one or added one method with methods but did not complete methods. additional method (e.g., Barcode ). guidance. all steps  Password management and two-factor authentication (2FA) Conclusion are essential tools for protecting our online accounts and personal information. Password management helps us store and organize passwords securely, making it easier to access them when needed. Using password managers can simplify this process by generating and storing complex passwords. Two-factor authentication adds an extra layer of security by requiring a second form of verification, such as a one-time code from an authenticator app or SMS. QUIZ REFERENCES: HTTPS://WWW.SPICEWORKS.COM/IT-SECURITY/IDENTITY-ACCESS- MANAGEMENT/ARTICLES/WHAT-IS-PASSWORD-MANAGEMENT/ HTTPS://WWW.TECHTARGET.COM/SEARCHSECURITY/DEFINITION/TWO- FACTOR-AUTHENTICATION HTTPS://WWW.MICROSOFT.COM/EN- IE/SECURITY/BUSINESS/SECURITY-101/WHAT-IS-TWO-FACTOR- AUTHENTICATION-2FA THANK YOU!