Resource Management PDF

MATERIAL RESOURCE MANAGEMENT BY MAGNUS CHINEDU APUANU PhD(c), DPA(c), MSc.(Midwifery), MSc.(OH&S), MSc.(Medical Education), MPA(Executive), MPH, PGDE, PGCert(Nuclear Science), AdvDip(Critical Care Nursing), BNSc, RN, RM, RPHN, RCCN, RNE, AEP,...

MATERIAL RESOURCE MANAGEMENT BY MAGNUS CHINEDU APUANU PhD(c), DPA(c), MSc.(Midwifery), MSc.(OH&S), MSc.(Medical Education), MPA(Executive), MPH, PGDE, PGCert(Nuclear Science), AdvDip(Critical Care Nursing), BNSc, RN, RM, RPHN, RCCN, RNE, AEP, CMC, MNIM, MISPN, FIMC, FCP. NSC 405.2: MANAGEMENT OF NURSING SERVICES DEPARTMENT OF NURSING UNIVERSITY OF PORT HARCOURT  Introduction  Material resources are classified under non-human resources.  A material resource is a physical commodity which is available in limited quantity and needs to be consumed to obtain a benefit by using it.  Material resources can be classified as consumable resources and non- consumable resources.  The resources which could be repeatedly used (but may eventually have to be replaced or updated) are called non-consumable resources.  Introduction  Non-consumable resources may include thermometer, sterilizer, scale, surgical instruments, furniture (including beds), computers, printers, scanners, books, electrical goods, etc. 3  Introduction  Consumable resources are resources that get consumed or get exhausted in the process of their usage.  They include all the medicines, drugs, vitamin supplements and infusion fluids, gloves, cotton wool, tape/adhesive, gauze, paper, cartridge ink, chemicals, etc. 4  Introduction  It is important to maintain demand and supply cycle of these resources for smooth functioning of an organization.  Healthcare organizations need to actively manage what is bought, when it is bought, how much, as well as for what price. 5  Definition  Material resources management (MRM) is the process of mobilizing and deploying material resources to support the efficient provision of effective health services.  It is concerned with the integrated approach to planning, organizing, controlling of the flow of materials as per the demands, purchase and distribution to the consumers.  MRM aims to ensure the availability of the right materials (in terms of quantity and quality) at the right time, in the right place, and at a minimum cost.  Material resource management is as important as the human resource management.  It is basic, because no organization can operate or survive without it. 6 Material Resource Management Process Planning Material Procureme Utilization Resource nt/ & Control Manageme Purchase nt Storage & Distribution 7  Planning  Planning for the material resources is a scientific way of determining the material needs an organization.  This would involve determining the consumption patterns of the institution, material resource requirements of the institution, quantity needed (taking account of the available material stock) and listing the sources of supply available. 8  Purchase/Procurement  Procurement is the acquisition of material from an external source.  Procurement includes sourcing, obtaining and paying for the material resources.  It also include selecting the vendors from where the material can be procured, negotiating price for quality, receiving and inspection and inventory control.  Procurement is the activity responsible for placing the right quantity of material to the right place at the right time for right price. 9  Storage and Distribution  Storage is an important function to ensure that materials are maintained in proper shape and condition and that there is no wastage.  It also helps in proper identification and retrieval of items at the right time without any wastage of time and effort.  Storage management deals with keeping the materials safely without deterioration, pilferage or theft and in a cost effective manner. 10  Storage and Distribution  Distribution of material resources involves the careful movement of the materials from where they are stored to the point of consumption or utilization.  Storage and distribution of materials are essential aspects of material resource management.  When materials are supplied or purchased for use, there is the need for proper storage. 11  Utilization and Control  Utilization implies making the best use of the available material resources effectively to achieve the desired goal.  It means putting the material resources into use.  Control means ensuring that the material resources are utilized according to how they were planned.  Controlling involves seeing that the utilization is according to specification and taking remedial actions when needed to prevent unsatisfactory results.  Also, movement of materials (distribution) should be controlled to avoid loss of materials. 12  Role of the Nurse in Material Management The nurse as the user of the material is in the best position to cut the cost of materials in her unit, or to utilize it at its best. Her role as a middle manager is very important in the smooth functioning of the unit. Hence, her role in material management can be summarized as 13  Role of the Nurse in Material Management Should have sound knowledge of the requirements and functioning of her unit. Must prepare budget for materials required Forecast the demands for smooth running of the unit (less or more supplies will cause mismanagement and poor quality of patient care) 14  Role of the Nurse in Material Management Prepares, assists and maintains the policy about purchasing, inventory, maintenance, prevention of pilferage and condemnation of the unserviceable items. Ensures perfect functioning of the equipment in the unit under his/her control. Provide feedback about the materials 15  Role of the Nurse in Material Management Accurate recording and reporting of the materials required regarding their maintenance and quality. Prepares guidelines and ensures that they are followed properly regarding the breakdown of equipment, loss of equipment and avoid mishandling of them. Research activities to assess the 16  Role of the Nurse in Material Management Evaluation of the procedures, policy and performance of equipment and feasibility of the policies should be documented. Prevent pilferage and fraud 17 THANK YOU